The Minutes displayed on the following pages are those that have been approved by the full council. They are therefore approximately one month old.
Minutes of the Public Open Forum Held at the Trowell Parish Hall on Tuesday 13th March 2012, at 7.15pm.
Present - Cllrs. Mrs. J.E. Bryant (Chairman), G. Lockwood, Mrs. C. McGann, R. McGann, Mrs. L. Harley, K.E. Rigby (Parish, Borough & County), P. Singer, R. McWilliam, & Mrs. P. Cardwell, Mrs. H. Baxter & M. Suthers (NCC).
Clerk – Mrs. A. K. Mitchell
Cllr. Mrs. Bryant opened the meeting & thanked everyone for their attendance.
It was noted that as there were no parishioners present, the Open Forum was closed with no enquiries.
Minutes of the Trowell Festival Village Committee meeting held in the Parish Hall on Wednesday, 7th March, 2012 at 7.30pm
Present: Mrs.S.Williams, Chairman. Cllr.Mrs.J.Bryant and Cllr.K.E.Rigby. Mrs.M.Cornhill, Mr.D.Corns (part meeting), Mrs.M.Fry, Mrs.N.Potts and Mrs.P.Wilson. Mrs.B.R.Cobon, Minutes Secretary. _________________________________
1. Apologies for absence Apologies received from Cllr.Mrs.L.Harley, Cllr.D.Kilby, Mrs.I.Cook, Mrs.P.Hughes, and Mrs.B.Kilby. Mrs.Cornhill moved acceptance, seconded by Cllr.Mrs.Bryant.
2. Declaration of Members’ interests - none
3. Approval of minutes of previous meeting – 24th January, 2012 It was noted that references to times of the children’s party should read 12 – 4.00pm Mrs.Cornhill moved acceptance, seconded by Cllr.Mrs.Bryant. All in favour.
4. Queen’s Diamond Jubilee Celebrations: (a) Children’s Jubilee Party arrangements – 9th June Cllr.Mrs.Bryant suggested placing 12 tables in the hall, 8 children per table, making a total of 96 children to cater for. Setting up time 10.00am on 9th June. Entertainments: Jolly Jingles is available. Agreed to ask for a quote for Magic, Punch & Judy, balloon models, race games, and a Bouncy Castle (Committee members to assist where possible). The Committee will provide medals for race winners. Cake competition – agreed this should be a competition for 6 themed cupcakes and invite participants to donate them to the party. Refreshments – Mrs.Williams and Mrs.Potts kindly offered to make extra tray bake cakes for the occasion. Drinks will be provided together with cups, plates, tablecloths, r/w/b balloons, flags and paper crowns (150 at a cost of £112.50). Souvenirs – Cllr.Mrs.Bryant showed samples of Jubilee gifts from Focus Promotions which included a china mug with a Jubilee design which will also include the Trowell logo, these at a cost of £3.25 each. An order has been placed for 250, the majority for donation to the children at Trowell School – Cllr.Rigby’s generous donation will go towards this cost. Any leftover mugs to be sold at the Christmas event. Hall decorations: Mrs.Clower (Dancing Class) has asked if we can work together in decorating the hall as she will be holding a celebration dance on the Friday evening. She intends putting up flag banqueting roll on the sides of the Hall. We agreed to add flag bunting and balloons. Meet 1.30pm on Thursday, 7th June.
4. Queen’s Diamond Jubilee celebrations (cont.) Publicity – agreed to send a letter to parents of children at Trowell School for early reply by 27th April as applications will be dealt with on a first-come first-served basis due to limitations on numbers allowed in the hall. It will be decided once the numbers are known whether to “throw it open” to other children in the village. Successful applicants will be sent an official invitation which Mrs.Williams and Mrs.Potts kindly agreed to deliver by hand.
(b) Jubilee Walk and Memorabilia Display Mr.Corns and Mrs.Kilby are arranging a Jubilee Walk – date to be arranged. They also plan to hold a display of memorabilia in the hall on the day of the party and have appealed for anything Royal be it from the Queen’s reign or previous monarchs’. He also said it had been common practice in the past for babies born in Celebratory years to be given a silver spoon and suggested it might be nice to do this. Consideration will be given to this suggestion. Cllr.Mrs.Bryant has allocated 4 tables for Mr.Corns’ and Mrs.Kilby’s display. She will also look into the possibility of a visual display of Royal occasions through a laptop.
(c) Adult Celebrations As the WI are planning to hold a barn dance on the 9th July it was agreed that we would hold a free disco for Trowell residents and their guests, (byo food and drink) on 14th July. Numbers limited to 150. Mrs.Potts will contact the DJ.
(d) Publicity Publicity will be via Trowell Times, Council’s press release, and Cllr.Rigby’s Newsletter. Also Broxtowe BC’s WOW website will be given details of the activities planned for celebrating the occasion at Trowell.
5. PC Clerk’s financial statement Cllr.Mrs.Bryant reported that a large size cheque has arrived for presentation to Trowell School at their next large assembly – date to be confirmed. This year’s budget amount of £700 was noted – any additional expenses incurred in these celebrations will be accounted for from the Festival of Britain Fund and Cllr.Rigby’s donation.
6. Date of next meeting – Tuesday, 1st May – 7.00pm.
The meeting closed at approx. 9.00pm
TROWELL PARISH COUNCIL
APPROVED PUBLICATION SCHEME.
CORE CLASSES OF INFORMATION
1) COUNCIL INTERNAL PRACTICE AND PROCEDURE. Minutes of council, committee and sub-committee meetings – limited to the last 2 years. Procedural Standing Orders. Councils Annual Report to Parish Meeting.
Optional Documents – Agendas for council, committee and sub-committee meetings limited in each case to the forthcoming meeting. Terms of Reference for Committees.
2) CODE OF CONDUCT. Members Declaration of Acceptance of Office. Members Register of Interests. Register of Members Interests Book.
3) PERIODIC ELECTORAL REVIEW. This is information concerning changes to the electoral arrangements for parish, town & community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards & alterations of the number of Councillors to be elected to the council.
Information relating to the last Periodic Electoral Review of the Council area.
Information relating to the latest boundary review of the council area.
4) EMPLOYMENT PRACTICE AND PROCEDURE. Terms & conditions of employment. Job descriptions.
Exclusions – “personal records” i.e. appraisals, employee specific salary details, disciplinary records, sickness records & the like by virtue of being personal data under the Data Protection Act 1998.
5) PLANNING DOCUMENTS. Responses to planning applications.
Optional Documents – Parish Plan. Parish Design Statement.
Exclusions – Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps all of which are available from the local planning or highway authority respectively.
6) AUDIT AND ACCOUNTS. Annual return form – limited to the last financial year. Annual Statutory report by auditor (internal and external) – limited to the last financial year. Receipt/Payment books, receipt books of all kinds, bank statements from all accounts – limited to the last financial year. Precept request – limited to the last financial year. VAT records – limited to the last financial year. Financial Standing Orders and Regulations. Assets register – this will include details of commons/village greens owned by the council including management schemes for commons as well as village halls, community centres and recreation grounds. Risk Assessments.
Optional Documents – Fees & charges applied by the Council. Safety inspection records for example for playgrounds. Register/file of members allowances.
Exclusions – all commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies. With regard to quotation and tenders, this information is treated as confidential to ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and/or unfairly disadvantaged.
OPTIONAL CLASSES OF INFORMATION.
8) BYELAWS. The regulation of a pleasure ground or public space.
9) COUNCIL CIRCULARS/NEWSLETTERS.
10) ARTS, ENTERTAINMENT & TOURIST INFORMATION.
Signed by Cllr. Mrs. J. E. Bryant (Chairman) 14th February 2012
Should you have any queries concerning this publication scheme – please do not hesitate to contact the Clerk – 0115 9989774 or tpc@gotadsl.co.uk
Minutes of the Finance & General Purposes Committee meeting held at the Trowell Parish Hall on Tuesday 6th December 2011, at approximately 7.45pm.
Present: Cllrs. Mrs. L. Harley (Vice-Chair), Mrs. J. E. Bryant, G. Lockwood, Mrs. C. McGann, R. McGann, Mrs. P. Cardwell, Mrs. H. Baxter, P. Singer & D. Kilby.
Clerk: Mrs. A. K. Mitchell.
Prior to the commencement of the meeting the Clerk gave a brief presentation to Members in respect of the Council’s accounting procedures. `1 28/11. To receive apologies for absence. Cllr. Mrs. Bryant moved acceptance of apologies from Cllr. Rigby (hols) & Cllr. McWilliam (work), seconded by Cllr. Mrs. Cardwell. All in favour.
29/11. Declaration of Members’ interests. None.
30/11. To note the minutes of the previous meeting. Cllr. Lockwood moved acceptance of the minutes of the previous meeting held on 4th October 2011, as amended (typing error), as a true record. Seconded by Cllr. Mrs Cardwell. All in favour.
31/11. Matters arising from the minutes. None.
32/11. Financial position to date. Cllr. Mrs. Cardwell moved to accept the statement. Seconded by Cllr. Mrs. Bryant. All in favour.
Cllr. Mrs. Bryant advised Members of the current Festival of Britain fund balance.
33/11. Setting of Objectives for Committees where appropriate up to April 2012. There was nothing further to report at this time.
34/11. Christmas Lights. It was noted that 4 sites are to be installed & lit this week.
35/11. Quality Parish Councils. It was noted that a response from NALC was distributed to Members for consideration. It was agreed to pursue this matter further.
36/11. Parish Council Health & Safety Model. A draft Health & Safety Policy document was distributed to Members for their consideration.
37/11. 2012 Annual Parish Meeting. The Clerk advised that the APM will be advertised in the next edition of the Trowell Times & a draft agenda will be brought to the next Committee meeting for approval.
A discussion ensued about the format of the APM. Cllr. Lockwood commented that it does concern sometimes that most of the issues raised by parishioners at the APM are borough & county matters.
38/11. Financial Regulations Review & related matters. It was noted that a copy of the revised disciplinary procedure had been distributed that evening. Copies have been sent to the Clerk, Caretaker & the Relief Caretaker.
39/11.Clerk’s Report. Members were asked to consider a response from BBC regarding the loose dog incident.
It was agreed that the neighbourhood wardens must have responded to the neighbours call at 8.15am. It was noted that the dog was seen in the area as early as 6.45am. It was noted that the Police declined to address the problem.
40/11.Date of next meeting – 28th February 2012.
Minutes of the Planning & Environment Committee meeting held at the Trowell Parish Hall on Tuesday 6th December 2011, at 7.15pm.
Present: Cllrs. Mrs. C. McGann – Chair, Mrs. L. Harley, Mrs. J.E. Bryant, R. McGann, Ms. H. Baxter, Mrs. P. Cardwell, G. Lockwood, D. Kilby & P. Singer.
Clerk: Mrs. A. K. Mitchell.
_______________
34/11. To receive apologies for absence.
Cllr. Lockwood moved to accept apologies from Cllr. Rigby (hols) & Cllr. R. McWilliam (work), seconded by Cllr. Mrs. Bryant. All in favour.
35/11. Declaration of Members’ interests.
None.
36/11. To note minutes of the previous meeting.
Cllr. Mrs. Harley moved acceptance of the minutes of the previous meeting held on 4th October 2011, as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour.
37/11. Matters arising from the minutes.
None.
38/11. Financial position to date.
The Clerk advised Members of increased football pitch income & as a consequence the increased grounds maintenance costs too.
Cllr. Mrs. Harley moved acceptance of the statement. Seconded by Cllr. Singer. All in favour.
39/11. Annual Footpath Walking.
The Clerk asked for survey sheets to be returned to her once completed.
40/11. Pit Lane Football Pitch & Facilities Redevelopment Update.
The Clerk advised Members that she is currently awaiting further advices from Cllr. Rigby in relation to the lease situation at Pit Lane.
Members were asked to consider an email response from BBC concerning dog fouling issues at the ground. It was agreed that the Chair & Secretary of the club should be contacted about this response.
41/11. Stanton Bonna Planning Application.
It was noted that there was nothing further to report on this issue at this time.
42/11. Stanton Regeneration Project.
It was noted that members had been provided with a copy of the latest update from EBC & also a copy of the latest Greensqueeze email.
43/11. Grounds Maintenance Contract.
It was noted that the Clerk has chased BBC in respect of a quote for 2012/2013.
44/11. To learn of planning applications.
Appendix 1 refers.
Members were asked to consider a draft statement prepared by the Chair in respect of the Field Farm situation.
Discussion ensued regarding the various emails which have been circulating recently on this matter. Cllr. Mrs. Bryant outlined her reasons for wording the statement as she has.
Cllr. Mrs. Harley commented that Stapleford Town Council seems very quiet on this point & that all the comments being circulated are being directed at this parish council. Cllr. Kilby queried whether the registering of the parish council’s interest in the land should be included in the statement.
Cllr. Lockwood pointed out that at this stage the offer has only been made verbally to Cllr. Rigby at a meeting with Robert Westerman.
It was pointed out that the council minutes continue to be transparent & that the Council continues to be open & honest with parishioners & to keep them fully informed. It was highlighted that the Ilkeston Advertiser article implied that a decision has already been made as to what the land would be used for which is not the case.
Cllr. Mrs. Bryant proposed that the statement be released to the press etc in the usual way. Seconded by Cllr. Mrs. Harley. All in favour.
45/11. Clerk’s Report.
It was noted that there was nothing further to report at this stage.
46/11. Date of next meeting.
Tuesday 28th February 2012.
The meeting closed at approximately 7.35pm.
Minutes of the Trowell Times Newsletter Editorial Committee meeting held at Trowell Parish Hall on Tuesday 29th November 2011, at approximately 8.50pm.
Present: Parish Councillors – G. Lockwood (Chair/Editor), R. McGann, Mrs. C. McGann, Mrs. L. Harley, Mrs. P. Cardwell, Mrs. J. E. Bryant, Ms. H. Baxter, P. Singer, R. McWilliam & D. Kilby.
Clerk: Mrs. A. K. Mitchell
30/11. To receive apologies for absence.
Cllr. McGann proposed that apologies be accepted from Cllr. Rigby (illness).Seconded by Cllr. Mrs. Cardwell. All in favour.
31/11. To receive any declarations of interest.
None.
32/11. To note the minutes of the previous meeting.
Cllr. Mrs. Bryant moved acceptance of the minutes of the previous meeting held on 27th September 2011, as a true record. Seconded by Cllr. Mrs. McGann. All in favour
33/11. Proposed items for inclusion in the next newsletter.
U5’s play equipment update.
Christmas Event review.
Round up of 2011 FOB events.
Piano.
Field Farm.
2012 APM.
Trees & Solar Panels.
New Office.
34/11. Allocation of articles.
U5’s play equipment update – AKM.
Christmas Event review – GL.
Round up of 2011 FOB events –LH/JEB.
Piano – HB.
Field Farm – KER.
2012 APM – AKM.
Trees & Solar Panels – AKM.
New Office – JEB
35/11. Production Timetable.
It was agreed that the newsletter needs to be delivered to distributor’s week commencing 10th April 2012; Cllr. Lockwood therefore requested that articles be submitted to him by no later than 20th March 2012. The finished document will be sent to the Clerk for printing & distribution by 3rd April 2012.
36/11. Review of delivery rounds.
Various alterations to the list were agreed – an up to date copy will be distributed to members in due course.
37/11. Financial Position to date.
Members were asked to note that this report does not include all the Autumn & Winter Newsletter production costs as the invoice for the relevant period has not yet been received from Reprotech Connect For.
Cllr. Mrs. Cardwell proposed to accept the statement, seconded by Cllr. McWilliam. All in favour.
38/11. Clerk’s Report.
The Clerk advised Members of two requests that have been received to establish links to the parish council website. After some discussion it was agreed that both these requests be declined.
The Clerk was asked to contact BBC regarding a loose dog incident which had occurred earlier in the day.
39/11. Date of next meeting.
The date of the next meeting is to be confirmed.
The
Minutes of the Parish Hall & Grounds Committee held in the Parish Hall on Tuesday 29th November 2011, at 7.15pm.
Present: Cllrs. Lockwood (Chair), Mrs. P. Cardwell, R. McGann, Mrs. C. McGann, Mrs. J. E. Bryant, R. McWilliam, Mrs. H. Baxter, D. Kilby, P. Singer, Mrs. L. Harley & the Rev’d A. Lord (part meeting).
Clerk: Mrs. A.K. Mitchell. _________________________________
45/11.To receive apologies for absence. Cllr. Mrs. Harley proposed that apologies be accepted from Cllr. Rigby (illness). Seconded by Cllr. Mrs. Bryant. All in favour.
46/11. Declaration of Members’ interests. None.
47/11. To discuss future plans for community buildings in the village with the Rev’d Andy Lord. The Rev’d Lord thanked Members for the invite. He advised that the Church has pursued a number of projects such as the cottage. In respect of that the church explored the financial aspects & the costs became too great with the additional works required. Unfortunately the rules on funding with WREN have now changed. As a consequence, this threw up questions regarding the church hall, cottage etc from re-decorating to re-building. There are still of course the usual ongoing costs with heating & caretaking etc.
He commented that Trowell has two buildings with similar issues & so it seemed appropriate to consult with the parish council before moving forward. He would like to know where things are at with the parish council as some decisions will be needed in the New Year by the church, but he is thinking in light of the longer term. He added that anything on a large scale would need community support & so he is interested to hear any thoughts the parish council might have.
Cllr. Lockwood advised that the council is at the very beginning of considering replacing the current parish hall. A fund has been established & it was the previous membership’s intention to seriously consider replacing this building sometime in the future although no discussions have taken place as to what the council would like to see in its place. He acknowledged that if the church can secure the necessary funding it would have to move more quickly than the council but he agreed that consultation/co-operation is a vital part of both projects.
Cllr. Mrs. Bryant commented that in considering the usage of any community facility it will need to be taken into account that outsiders book the hall for events too in addition to local residents.
Cllr. Lockwood added that it is essential that the parish hall is a secular building. He added that activities have to be within the law & in line with the hire agreement.
Rev’d Lord commented that there are issues within Church buildings.
Cllr. Mrs. Harley advised that in considering a new hall, it should consider two storey’s with different rooms for different functions. She added that she is not sure how this would work in a joint initiative with another organisation such as the church.
Rev’d Lord commented that the two groups just need to co-ordinate& not compete.
Cllr. Mrs Cardwell commented that this cannot be a unique situation & it must have happened elsewhere & so advice could be sought from other locations.
It was agreed that both facilities are very well used & so capacity needs to be maintained.
Cllr. Lockwood thanked Rev’d Lord for attending & for his input into the meeting.
48/11 To note the minutes of previous meeting. Cllr. Mrs. Cardwell moved acceptance of the minutes of the previous meeting held on 27th September 2011, as a true record. Seconded by Cllr. Mrs. Bryant. All in favour.
49/11. Matters arising from the minutes.
49.1/11.Emergency Lighting – recharge batteries. It was noted that there was an issue with the lock on the distribution cupboard. It was also noted that AMP have carried out a number of repairs since the last meeting.
50/11. Financial position to date. Cllr. McWilliam moved acceptance of the statement. Seconded by Cllr. Singer. All in favour.
51/11 Caretaking Issues. Members were asked to note the content of two further feedback forms received from regular hirers. The Clerk advised that she will be visiting the warehouse tomorrow to re-stock with various caretaking materials. It was agreed to contact the Relief Caretaker about covering the caretaker’s post-operative leave. Cllr. Mrs. Harley suggested obtaining quotes for a new cooker with an extractor fan & hood. She added the possibility of swapping the two smaller cookers for one larger range cooker.
It was noted that there are still areas for improvement in the cleaning of the toilets etc.
52/11. Play Park Report. It was noted that the new under fives equipment has been installed.
Members then discussed the issue of replacing trees in the play park which had been removed to facilitate the installation of the solar panels. It was agreed that bearing in mind the practicalities it would appear to defeat the object to replace them.
It was therefore agreed not to pursue the matter of replacing the trees, particularly as the properties adjacent to the parish hall have no windows overlooking the site.
53/11.Fire Safety Regulations – progress report. The Clerk has commenced work on the new documentation & will report back to the January committee meeting.
54/11. Parish Hall Inventory Report. It was noted that a copy of the latest report had been distributed to Members that evening. 55/11.Revised Parish Hall Conditions of Hire – Progress Report. It was noted that there was nothing further to report on this matter at this time.
56/11. Benchmarks for managing your Community Hall. The Clerk has commenced work on the new documentation & will report back to the January committee meeting.
57/11. Land Registry. The Clerk is continuing to progress this matter.
58/11. Parish Hall Floor. It was noted that the work is due to commence on 12th December.
59/11. Proposed replacement of Parish Hall. It was noted that this matter had been addressed earlier on the agenda.
60/11. Future Energy Procurement Arrangements. It was noted that the council is awaiting receipt of the first post solar panel electricity bill to be able to quantify the effect of the installation.
61/11. To review future Wedding bookings etc. Cllr. Lockwood proposed that in future a £100 bond be taken on any such booking. Seconded by Cllr. Mrs. Cardwell. All in favour.
It was agreed that it is the preparation of hot food that causes the major problems. Cllr. Lockwood commented that he would be the last one to stop any bookings but added that the problems need to be alleviated – he therefore suggested a premium on the hire charge. Cllr. McWilliam advised that hirers of the church hall have to pay an additional charge for use of the cooking facilities.
Cllr. Lockwood therefore proposed that one-off hirers be charged a £50 premium on the booking fee if they wish to prepare hot food. Seconded by Cllr. Mrs. McGann. All in favour.
It was noted that the hire agreement will have to be amended accordingly.
62/11.Christmas Decorations. It was agreed that the Clerk & Cllr. Mrs. McGann will conduct an audit & arrange for any decorations to be replaced as necessary in the New Year. 63/11. Misc. items of repair, maint. etc. Replacement h/w cylinder -£1,005.00 Electrical repairs – £120.00 Electrical repairs – £617.00 Boiler service – £147.50
64/11. To consider applications for hire. Cllr. Mrs. Harley moved acceptance of applications with “bar” permission where requested. Seconded by Cllr. Mrs. Cardwell. All in favour.
65/11. Clerk’s Report. The Clerk had nothing further to report at this time.
66/11. Date of next meeting – Tuesday 31st January 2012. The meeting closed at approximately 8.48pm.
meeting closed at 9.12pm.
MINUTES OF THE TROWELL PARISH COUNCIL, MEETING HELD IN THE PARISH HALL ON TUESDAY 8TH NOVEMBER 2011, AT 7.15PM.
____________________
Present: Cllrs. J. E. Bryant – Chairman, K.E. Rigby (Parish, Borough & County) Mrs. L. Harley, G. Lockwood, Mrs. P. Cardwell, Mrs. C. McGann, R. McGann, D. Kilby, R. McWilliam, & P. Singer.
Clerk: Mrs. A.K. Mitchell.
____________________
162/11. TO RECEIVE APOLOGIES FOR ABSENCE.
Cllr. Mrs. Harley moved acceptance of apologies from Cllr. Mrs. Baxter (illness). Seconded by Cllr. Mrs. McGann. All in favour.
163/11 DECLARATION OF MEMBERS INTERESTS.
Cllr. Rigby declared a personal interest in item 188/11 of the meeting & therefore signed the register accordingly.
164/11. TO APPROVE MINUTES OF THE PREVIOUS MEETING & OPEN FORUM –11TH OCTOBER 2011.
Cllr. Lockwood moved acceptance of the minutes of the Open Forum meeting held on 11th October 2011, as a true record. Seconded by Cllr. Mrs. Harley. All in favour.
Cllr. Mrs. Cardwell pointed out two typing errors in the draft full Council minutes.
Cllr. Lockwood moved acceptance of the amended minutes of the Council meeting held on 11th October 2011, as a true record. Seconded by Cllr. Mrs. Harley. All in favour.
165/11. LOCAL POLICE REPORT – P.C. FARRELL.
Members were asked to note the content of the report which had been circulated to full council by email prior to the meeting.
Cllr. Mrs. Cardwell advised that the Police are monitoring incidents of suspicious behavior on Trowell Grove with individuals entering the gardens of properties.
Cllr. Mrs. McGann advised that it had been reported to PC Farrell that someone had been trying the patio doors at the rear of number 24 Barleydale Drive one night.
166/11. MATTERS ARISING FROM THE MINUTES:
166.1/11 Damage to Verges & village parking issues.
It has been established that the new bollards on Pit Lane have been legitimately installed by householders.
It was noted that the problems with the verge near the Stapleford Road railway bridge are being monitored by the appropriate BBC officer. Cllr. Rigby advised that the budgets for verge protection works have been slashed considerably. Cllr. Mrs. Cardwell though thought this option was worth pursuing in the grounds of school safety.
167/11. MATTERS ARISING FROM THE “OPEN FORUM”.
167.1/11. Stapleford Road Railway Bridge.
Cllr. Rigby advised that an NCC officer has agreed that the trees could do with cutting back but it is quite possible that some of them could be on NCC as well as private land. Cllr. Advised the NCC officer concerned that some local residents don’t want the trees removing. A highways officer & the BBC tree officer are to meet with Cllr. Rigby to establish who is responsible for the trees. Cllr. Lockwood commented that he took the point about the resident’s views but this is a road safety issue. He said that if the reduction or removal of the trees increases the safety of that stretch of road then there can be no objection. It was noted that overhanging vegetation notices are issued by the borough council & trees are exactly the same. Cllr. Kilby added that it is not just the trees that are causing a problem, some of the banking is spilling onto the footway, narrowing it. Cllr. Lockwood thanked Cllr. Rigby for his efforts.
167.2/11 Dog Fouling Issues.
The Clerk advised that she has contacted the Neighbourhood Wardens at BBC on this issue & is currently awaiting a response from them for proceeding further.
167.3/11 Youth Issues.
There was nothing further to report on this issue.
168/11 TO DEAL WITH CORRESPONDENCE.
Date. Sender. Nature of Correspondence. Notes/Action required.
07/10/2011 VAB Email re – First Aid training. Forwarded to LH,BRC & JEB.
12/10/2011 BBC Broxtowe Borough Mediation Service Annual Open Meeting Forwarded to all Members.
12/10/2011 SMP Sales leaflet.
12/10/2011 The Play Team Sales email.
12/10/2011 Minster Cleaning Services Sales letter.
12/10/2011 EMA EMA Access Guide. Copies to all Members.
13/10/2011 BBC Weekly list of mayor’s engagements. None in Trowell.
13/10/2011 BIAHF Meeting Agenda. Forwarded to all Members.
20/10/2011 Dr. N. Palmer Email update.
20/10/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
21/10/2011 University of Nottingham Exhibition preview invite.
21/10/2011 JEB Nottinghamshire Police Letter. Copies to all Members.
21/10/2011 Neighbourhood Alert Email update Forwarded to all Members.
25/10/2011 Chairs GB. Com Catalogue.
25/10/2011 BBC Weekly list of submitted planning applications. None in Trowell.
25/10/2011 BBC Weekly list of determined planning applications. None in Trowell.
26/10/2011 Nottinghamshire Fire & Rescue Service The Queen’s Diamond Jubilee Beacons – information pack.
26/10/2011 Neighbourhood Alert Email update Forwarded to all Members.
26/10/2011 Dr. N. Palmer Email Update including planning consultation update. Forwarded to all Members.
27/10/2011 NCC Press Release. Forwarded to all Members.
27/10/2011 BBC Faith and Belief Awareness course details. Forwarded to all Members.
27/10/2011 Neighbourhood Alert Email Update Forwarded to all Members.
27/10/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
01/11/2011 BBC Cabinet Agenda – 8/11/11.
169/11 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Trowell Festival Committee.
The minutes of the Trowell Festival Village Committee & the proposals contained therein were presented & moved by Cllr. Mrs. Harley, seconded by Cllr. Mrs. Bryant. All in favour.
Cllr. Mrs. Bryant reported that the next agenda is to include discussions about ideas for the next summer event which is hoped will be tied in with the Queen’s Jubilee celebrations.
Broxtowe Partnership.
Cllr. Mrs. Cardwell advised that she was not at the last partnership meeting & had not yet received the minutes either. It was noted that Cllr. Mrs. Cardwell will pass them on as soon as she receives them. For the benefit of new Members Cllr. Mrs. Cardwell outlined what the Broxtowe Partnership involves.
County & Borough Councillor’s Report.
It was noted that a number of issues have been dealt with elsewhere on the agenda.
Cllr. Rigby advised that he is pursuing the issue of a long term lease for the Pit Lane football pitch with BBC. The Clerk updated Members on her progress with this matter too.
It was also noted that he had passed a cheque for £250 to Mrs. Kilby in respect of the recently produced leaflet.
Cllr. Rigby then passed a cheque for £500 to the Clerk in respect of the Christmas lighting project. The Christmas up lighting project is progressing at a pretty fast rate & hopefully four will be installed for the Christmas period 2011.
Cllr. Rigby reported that the Trowell refuse collection round has been moved from Monday to Thursday. It was noted that those residents on the Trowell Park development have not yet received an information leaflet yet.
School Governor’s Report.
Cllr. Lockwood reported that He has been appointed as Chairman of Governors for a further 4 years with Mrs. Cornhill being appointed Vice-Chair.
It was noted that Nottingham City schools have changed to a 5 term year & so schools are now awaiting NCC’s confirmation of holiday dates for 2013/2014.
Cllr. Lockwood reported that the Head of St. John’s school in Stapleford passed away over the summer holidays, Mrs. Chalkley is therefore continuing to support the Deputy Head in the interim.
Cllr. Rigby advised that he has spoken with the appropriate portfolio holder at NCC & he has indicated that he too is in favour of a 5 term school year. Cllr. Lockwood advised that most of the head teachers in Nottinghamshire also favour this proposed change.
Website.
Cllr. Lockwood advised that there had been 974 page views in October.
170/11 PIT LANE IMPROVEMENTS UPDATE.
Members were asked to note that the Clerk, Trowell FC & BBC’s Football Development Officer are all chasing BBC’s Planning Department regarding the lease situation.
171/11. PARISH HALL PLAY PARK UPDATE.
It was noted that work is due to start on the under 5’s play area later in the week or early the following week.
172/11 SIGNAGE ISSUES.
The Clerk had nothing further to report on this issue at this time.
173/11. GREEN PARISH COUNCIL SCHEME.
Members were asked to note that the solar panels have now been installed. The Clerk advised Members of the cost of insuring the panels with the Council’s current insurers.
Cllr. Lockwood proposed that the insurance quote for the solar panels be accepted. Seconded by Cllr. Mrs. Cardwell. All in favour.
Cllr. Lockwood commented that the inverter is the most costly part of the equipment, adding that they have a life span of 10-12 years so the council will need to budget for that cost in future.
It was also noted that the tree works are still outstanding at present.
174/11 FOUL SMELL FROM THE BOROUGH OF EREWASH.
Cllr. Rigby advised that there had been quite a few problems recently & he has been in touch with the EA as a result. He has gathered enough equipment for four smell monitors & he will visit the volunteer monitors shortly particularly as the composting procedure will cease over the winter months.
175/11. CHRISTMAS LIGHTS.
It was noted that the works have been ordered from NCC & as a result four sites should be lit in time for Christmas. Members were asked to consider a quotation from AMP Electrical in respect of Christmas lights for the Parish Hall.
Cllr. Rigby proposed that the quote from AMP Electrical for the installation of Christmas lights at the Parish Hall be accepted. Seconded by Cllr. Mrs. Harley. All in favour.
176/11. SEVERE WINTER WEATHER.
The Clerk advised that she has not yet received a response from NCC in connection with the snow warden recruitment adverts. Cllr. Rigby offered to assist with this matter.
It was noted that the bagged salt has been delivered to the parish hall.
177/11. OPENCAST ISSUES – TROWELL/COSSALL.
Cllr. Rigby advised that no application has been received as yet; however Smalley Village is facing a similar situation. He added that the initial application will be for 5 years but as they own more land in the area the works could last longer,
178/11. WORKING PARTY REPORT & RECOMMENDATIONS.
The Clerk reported that the parish office works have been ordered & that copies of various revised documents will be distributed to Members shortly, starting with a copy of the Health & Safety Statement which has been distributed this evening.
Cllr. Mrs. Bryant advised that she & the Clerk have started holding monthly one-to-one meetings which they are both finding productive & helpful. It was noted that Cllr. Mrs, Harley has been invited to the next one in her capacity of Vice-Chair. Cllr. Mrs. Bryant will report to the next working group meeting & then back to Council in due course.
179/11. THE LOCALISM BILL.
Cllr. Mrs. Bryant suggested that Members consider what the village values & wants to protect so that these can be considered under the new powers once they have been agreed e.g. Post Office.
180/11. CARETAKING/RELIEF CARETAKING UPDATE.
Members were asked to note the content of a recently received feedback form. The Clerk updated Members regarding the Caretaker’s post operative sick leave, although his operation has now been postponed for at least a fortnight. The Clerk advised that the Caretaker was very hurt by the complaints received previously which had been brought to his attention.
181/11 POLICING CHANGES.
It was noted that there was nothing further to report at this stage.
182/11 ALIGNED CORE STRATEGY.
Cllr. Lockwood enquired as to how the Toton decision had come about. He was advised that a motion was put forward & then the coalition submitted an amended motion withdrawing the Toton site from the plan. Officers have now been charged with seeing if the total number of 5765 can be reduced. There is also the issue that the local plan runs out on 31st December & without a local plan the Council is open to challenges from developers.
Cllr Lockwood is concerned that this decision may put pressure on other sites in this parish which formed part of the original SUE. He commented that if it is not realized that Broxtowe Borough is full then Trowell will move into the firing line again.
Cllr. Rigby shares Cllr. Lockwood’s concern as the Council has got to have a viable local plan. He is concerned that if they get the numbers wrong then the developers would have the opportunity to run roughshod over the Council.
Cllr. Mrs. Bryant commented that shouldn’t the parish council be asking the local MP for her assistance in defending the greenbelt. She added that it seems everybody is waiting for the Localism Bill to be enforced & the powers need to be defined.
Cllr. Rigby commented that if the final planning decisions were left to local people then no new houses would be built anywhere. However, Mr. Pickles has thus far granted 4 appeals for applications made in greenbelt & has only refused one. Cllr. Rigby reminded Members of the SUE area outlined in the previous Aligned Core Strategy consultation. He went onto say that the parish council will have to wait & see what BBC includes in the next consultation & then consider the proposals on their merits.
183/11. EMERGENCY PLANNING.
The Clerk advised that she has again chased BBC for a response on this issue.
184/11. ADMINISTRATIVE SURVEYS FOR LOCAL COUNCILS.
It was noted that this service has been declined at present.
185/11. THE 2013 REVIEW OF PARLIAMENTARY CONSTITUENCIES IN ENGLAND.
It was noted that a response to this had been arranged as previously discussed. Cllr. Lockwood commented that this review may not go ahead now. Cllr. Rigby commented that this country has the least representative (size of parliamentary constituencies) than any other. He added that these constituencies are usually reviewed every 12-15 years & he thinks that this one is a reaction to the recent expenses scandal. Cllr. Lockwood commented that he thinks it is a proposal to cut costs but he pointed out that an MP doing their job properly can only deal with a certain number of people & so their workload would increase so there would be no cost savings in the long run.
186/11. ANNUAL RISK MANAGEMENT REVIEW.
It was agreed that the Clerk & Chair of F & GP should consider this issue & submit a draft revised policy at the earliest opportunity.
187/11. FOI PUBLICATION SCHEME ANNUAL REVIEW.
It was agreed that this document should be reprinted & resigned in due course.
188/11. NOTTINGHAMSHIRE FIRE & RESCUE SERVICE CONSULTATION.
Cllr. Mrs. Bryant complimented the service on the consultation & suggested that the council simply remind the organization of Trowell’s presence & implications for the service with possible new building proposals in the area.
189/11. NALC AGM.
It was agreed to send apologies for this meeting.
190/11. REPROTEC CONNECT FOR – CAPTURE IT SYSTEM.
The content of this documentation was noted by Members.
191/11 FINANCIAL POSITION TO DATE.
The Clerk is currently tackling issues regarding energy bills – meter readings etc. It was noted that SSP will have implemented when the Caretaker takes leave for his post-operative recovery.
Members were also asked to consider an up to date statement of bank balances which had been presented that evening.
It was agreed that the Clerk & Cllr. Rigby should meet & organize materials to train Members in respect of the Council’s financial records. This is to have a target date of February.
Cllr. Rigby moved to accept the statement. Seconded by Cllr. Mrs. Harley. All in favour.
192/11. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Mrs. Harley moved the following accounts for payment. Seconded by Cllr. McWilliam. All in favour.
It was noted that Members had been provided with an up to date payments list that evening.
INVOICES FOR APPROVAL – COUNCIL NOVEMBER 2011.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
Corona Energy -45.00 Parish Hall gas supply. Direct Debit. 08/07/2011
Corona Energy 79.31 Parish Hall gas supply. Direct Debit. 08/07/2011
Corona Energy 163.79 Parish Hall gas supply. Direct Debit. 21/08/2011
British Gas Business 213.16 Parish Hall electricity supply. Direct Debit. 21/06/2011
British Gas Business 168.85 Parish Hall electricity supply. Direct Debit. 04/07/2011
Talk Talk 65.63 Clerk’s telephone & broadband. Direct Debit 02/07/2011
Co-Op Bank 2.00 Service Charge Transfer 01/08/2011
BT 105.75 Parish Hall payphone. Direct Debit. 10/08/2011
Mrs. B. Kilby 58.45 Printing costs. 101635 31/10/2011
Mr. R. Green 16.27 Caretaking materials & compost. 101636 31/10/2011
BBC 288.00 October security patrols. 101637 31/10/2011
Antony Grice Plumbing & Heating 177.00 Boiler service. 101638 31/10/2011
Corona Energy 142.70 Parish Hall Gas Supply. Direct Debit 11/10/2011
Co-Op Bank 2.00 Service Charge Transfer 03/10/2011
Viking Direct 219.78 Postage & stationery. VISA 08/09/2011
British Gas Business 126.16 Parish Hall electricity supply. Direct Debit 12/10/2011
Cllr. Mrs. J.E. Bryant 39.74 Christmas event. 101640 31/10/2011
Mrs. A.K. Mitchell 8.00 Caretaking Materials. 101642 07/11/2011
NCC 304.00 Christmas Lights 101641 03/11/2011
BBC 1,172.88 Pit Lane Grounds Maintenance. 101643 07/11/2011
The Poppy Appeal 68.00 4 x wreaths. 101644 08/11/2011
Nottinghamshire Bobbin Lace Society 20.00 Refund 101645 08/11/2011
Mrs. A.K. Mitchell 1.76 Postage 101646 08/11/2011
Mrs. A.K. Mitchell 1,063.24 November 2011 Salary. 101647 18/11/2011
Mr. S. Ridley 85.19 Relief Caretaking. Etrans 18/11/2011
Mr. R. Green 616.23 November Salary Etrans 18/11/2011
Mr. R. Green 13.00 November mobile phone. Etrans 18/11/2011
NCC 489.82 November LGPS contributions 101648 18/11/2011
5,665.71
193/11. CLERK’S REPORT.
Members were asked to note the following items –
- Newsletter distribution.
- Swancar Farm planning application.
- Spring Farm planning application.
194/11. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- Snow Wardens.
- Christmas Event
195/11. Date of next meeting.
Tuesday 10th January 2012.
The meeting closed at approximately 9.30.pm.
MINUTES OF THE TROWELL PARISH COUNCIL, MEETING HELD IN THE PARISH HALL ON TUESDAY 13TH SEPTEMBER 2011, AT 7.15PM.
____________________
Present: Cllrs. J. E. Bryant – Chairman, K.E. Rigby (Parish, Borough & County) Mrs. L. Harley, G. Lockwood, Mrs. P. Cardwell, Mrs. C. McGann & R. McGann.
Clerk: Mrs. A.K. Mitchell.
____________________
94/11. TO RECEIVE APOLOGIES FOR ABSENCE.
Cllr. Mrs. Harley proposed acceptance of apologies from Cllr. Kilby (holidays) & Helen Baxter (family commitments). Seconded by Cllr. Mrs. Cardwell. All in favour.
95/11 DECLARATION OF MEMBERS INTERESTS.
Cllr. Mrs. Cardwell declared a prejudicial interest in item 113 of the meeting & signed the register accordingly.
Standing Orders were suspended briefly to attend to a disturbance outside the building.
96/11. TO APPROVE MINUTES OF THE PREVIOUS MEETING & OPEN FORUM –12TH JULY 2011.
Cllr. Lockwood moved acceptance of the minutes of the Open Forum meeting held on 12th July 2011, as a true record. Seconded by Cllr. Mrs. Harley. All in favour.
Cllr. Lockwood moved acceptance of the minutes of the Council meeting held on 12th July 2011, as a true record. Seconded by Cllr. Mrs. Harley. All in favour.
97/11. LOCAL POLICE REPORT – P.C. FARRELL.
The content of the report which had been circulated to Members by email prior to the meeting was read out by the Clerk for the benefit of those who had not had the opportunity to read it.
Cllr. Mrs. Cardwell asked Members if this was the first they had heard about the jewelry theft. It was. Cllr. Mrs. Harley advised that she did attend a meeting along with Cllr. Rigby about policing services & confirmed that it is looking increasingly likely that the Kimberley Police Station will close too.
Cllr. Mrs. Bryant commented that this was the worst Police report that the council has received for a long time.
At Cllr. Rigby’s suggestion it was agreed that an email should be sent to PC Farrell advising him of the Council’s concern at the gradually increasing crime rate in the parish adding that Members were particularly alarmed by this latest report. It was agreed to ask for further information regarding any successful arrests or strong leads on any of the crimes listed.
Cllr. Mrs. Cardwell commented that at the Broxtowe Partnership Board attendees had been advised that the main objective of the police station closures is to reduce costs without losing officers.
Cllr. Mrs. Harley added that to replace the front counter service at stations, officers will be available at certain times in local venues such as shops & community buildings. She agreed that it appears that the object of the exercise is to improve the financial position by selling off buildings. She also advised that the Police helicopter currently shared by Nottinghamshire & Derbyshire is to be included in a national pool of resources & will have to be hired out by individual forces as & when required.
98/11. MATTERS ARISING FROM THE MINUTES:
98.1/11 Damage to Verges & village parking issues.
Members were asked to note emails from BBC on this subject in relation to the Stapleford Road railway bridge. Cllr. Lockwood advised that on the previous Friday 4-5 contractors vehicles had been parked on the verge so whatever directives have been issued by Network Rail are obviously not being followed. It was agreed that the Clerk should report this incident accordingly.
The Clerk advised that she had received another complaint from residents on Derbyshire Avenue concerning parents/carers parking in an obstructive manner when dropping off & collecting children from Trowell School.
Cllr. Rigby advised that he had visited Smithfield Avenue on Friday last & had seen the situation for himself, it was so bad he had to assist one resident in getting out of her driveway. He added that he was then approached the next day by residents of Derbyshire Avenue. He can report that unfortunately the Police are giving out inaccurate information. Although BBC are now responsible for a number of parking issues, this is not one of them, obstructive & dangerous parking remains within the remit of the Police. As a result Cllr. Rigby will be contacting the Police directly on the subject.
Cllr. Lockwood said that this problem has been ongoing for many years & arguments can get very heated. He advised that the school reminds parents about parking issues on a regular basis & he agrees completely with Cllr. Rigby that it is a Police matter & until officers take some action it will continue to occur. He concluded by saying that the situation needs addressing before there is a major incident.
It was agreed that the Clerk should contact PC Farrell on this matter & was asked to copy any correspondence sent to the school for information. Cllr. Mrs. Harley commented that this may be one of the issues that is raised at the following evening’s CAT meeting. In the meantime, Cllr. Rigby advised that he will make some enquiries regarding time related parking restrictions etc.
99/11. MATTERS ARISING FROM THE “OPEN FORUM”.
99.1/11. Stapleford Road Railway Bridge.
Members were asked to note the contents of an email received from Network Rail on this subject.
Cllr. Rigby clarified that the legalities of the situation are that all vegetation has an owner & that if that vegetation is obstructing the Highway then the authority in question can cut it down/back & recharge the owner for the works. In light of this Cllr. Rigby will arrange for the appropriate Highways officer to assess the situation & will then report back to Council.
99.2/11 Dog Fouling Issues.
It was noted that the Clerk had received a report about further problems at the Pit Lane Football pitch. As a result, she has contacted BBC & the Neighbourhood Wardens will be attending the area more regularly & the Clerk will also arrange for some signs to be put up in the vicinity of the pitch. These have been supplied by BBC.
Cllr. McGann queried the signs commenting that when he had asked about these before BBC had advised that bylaws would need to be adopted in the area. The Clerk confirmed that this was the advice received but that BBC had supplied some signs that could be used in that area straightaway.
99.3/11 Youth Issues.
The Clerk advised that she had passed information to the residents of Trowell Grove concerning the locking of the Pit Lane gate to enable them to liaise directly with the appropriate BBC department.
100/11 TO DEAL WITH CORRESPONDENCE.
Date. Sender. Nature of Correspondence. Notes/Action required.
13/07/2011 BIAHF Agenda Email forwarded to all Members.
14/07/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
14/07/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
15/07/2011 PC BBPB Email Email forwarded to all Members.
18/07/2011 BBC Weekly list of submitted planning applications. None in Trowell – forwarded to CMg & LH.
18/07/2011 BBC Weekly list of determined planning applications. None in Trowell – forwarded to CMg & LH.
18/07/2011 Neighbourhood Alert Weekly report Forwarded to all Members.
19/07/2011 BBC Cabinet Agenda Forwarded to all Members.
20/07/2011 JTF Sales leaflet.
22/07/2011 NCC/NCC Nottinghamshire & Nottingham Waste Core Strategy Circulated to all Members.
25/07/2011 BBC Weekly list of submitted planning applications. None in Trowell – forwarded to CMg & LH.
25/07/2011 BBC Weekly list of determined planning applications. None in Trowell – forwarded to CMg & LH.
26/07/2011 Viking Sales Catalogue.
26/07/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
27/07/2011 BBC Planning Application 11/00393/LBC Passed to LH/JEB
27/07/2011 BBC Summer entertainment leaflets. Placed in parish hall foyer.
28/07/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
28/07/2011 Broxtowe Women’s Project July 2011 Newsletter.
29/07/2011 Mogo Direct Sales catalogue.
29/07/2011 Electronic Temperature Instruments Ltd Sales information.
30/07/2011 Furniture @ Work Ltd Catalogue.
31/07/2011 Dr. N. Palmer MP Email Update.
01/08/2011 Sallie Blair Email regarding police authority volunteers. Forwarded to all Members.
01/08/2011 Nottingham Christmas parties Sales leaflet.
01/08/2011 Seton Sales catalogue.
09/08/2011 Viking Direct Sales catalogue.
09/08/2011 BBC Broxtowe Warm Zone leaflets Placed in parish hall foyer.
09/08/2011 BBC Weekly list of submitted planning applications. Includes one in Trowell. Forwarded to all Members.
09/08/2011 BBC Weekly list of determined planning applications. Includes one in Trowell. Forwarded to all Members.
10/08/2011 JTF Sales leaflet.
15/08/2011 Greening Campaign. Email Newsletter. Forwarded to all Members.
15/08/2011 Groundwork Email Newsletter. Forwarded to all Members.
15/08/2011 BBC Weekly list of determined planning applications. None in Trowell.
15/08/2011 BBC Weekly list of submitted planning applications. Includes one in Trowell. Forwarded to all Members.
15/08/2011 Viking Direct Sales Catalogue.
17/08/2011 BBC Promotional Material Placed in PH foyer.
18/08/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
20/08/2011 NCNHSTPCT Poster. Placed in main notice board.
22/08/2011 NCC Email concerning event affecting public highway. Placed in main notice board.
23/08/2011 Viking Direct Sales Catalogue.
23/08/2011 Viking Direct Sales voucher.
30/08/2011 BBC Village Ventures schedule Autumn 2011-Spring 2012
30/08/2011 TPCC Parish Magazine September 2011.
30/08/2011 Viking Direct Sales Catalogue.
05/09/2011 Broxtowe Youth Homeless Consultation email. Forwarded to all Members.
05/09/2011 Vivid Experience Christmas Party sales leaflet.
06/09/2011 Broxtowe Youth Homeless Training Information. Forwarded to all Members.
06/09/2011 SLCC Letter from the NEC & details of AGM.
07/09/2011 Seton Sales Catalogue.
08/09/2011 Blachere Illumination Sales Email Forwarded to KER.
08/09/2011 Viking Direct Sales Catalogue.
101/11 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Trowell Festival Committee.
The minutes of the Newsletter Editorial Committee & the proposals contained therein were presented & moved by Cllr. Mrs. L. Harley, seconded by Cllr. Mrs. Bryant. All in favour.
It was noted that Mrs. Cornhill retired as Chair of the Committee & Mrs. Williams has now taken over the role.
Cllr. Mrs. Harley advised that the summer event was very well attended & the committee will be able to make a donation later in the year to the school.
It was reported that the local history society would like to produce a leaflet for walks around Trowell.
Cllr. Mrs. Harley proposed that should the society need more than the £250 committed by Cllr. Rigby to this project, that the additional costs be met from the Festival of Britain fund. Seconded by Cllr. Rigby. All in favour.
It was noted that 3 members of the committee will be attending Food Hygiene courses. Cllr. Rigby will be attending the next committee meeting instead of Cllr. Mrs. Harley who is unavailable due to other commitments.
It was reported that the Tribute Night had been very enjoyable & that Cllr. Mrs. Bryant has visited the school to present the commemorative gift packs to the children as previously agreed.
It was noted that Cllr. Mrs. Bryant is putting together a memory book documenting the year’s events.
It was noted that the committee should have in the region of £500 to present to the school later in the year & Cllr. Lockwood was asked to consider what the school would like to spend the money on.
It was noted that the Christmas Event will take place on the last Friday in November.
Cllr. Rigby commented on the quality of the exhibition at the summer event. It was noted that some of that content will be on display again at the Christmas event. Cllr. Rigby added that he felt that there is enough material available to furnish a small museum in the village.
Parish/Borough/Town Council Meeting.
Cllr. Mrs. Bryant, Cllr. Lockwood & the Clerk outlined what was discussed at the meeting. Cllr. Mrs. Harley raised a query about the aligned core strategy consultation. It was noted that Anna Soubry MP has contacted various people & organizations on this matter.
Cllr. Mrs. Bryant outlined the external audit issues that were discussed during the meeting.
Cllr. McGann asked about the “land north of Stapleford” reference. Cllr. Lockwood advised that he had raised this matter with BBC again & those present appeared surprised as if the issue had never been raised before.
County & Borough Councillor’s Report.
Foul Smell – Cllr Rigby advised that the situation is getting worse; he has as a result contacted the EA asking them to take a firmer approach to the problem. He reported that he has not yet been on a site visit but he intends to do that as soon as he can. The EA have advised that two adjacent businesses could be responsible for the problem, so pinpointing the source could be difficult but not impossible. Cllr. Rigby advised that he has put out an appeal for 6 volunteer smell monitors & one person has come forward so far. It is intended that these reports can be logged & passed back to the EA to assist their investigations.
Christmas Lights – Cllr. Rigby advised that he had conducted 2 site visits with NCC representatives & it appears that it will cost in the region of £1,800 per installation, so the current budget could fund up to 7 sites. He advised that nothing can be done this year regarding the church site as the installation would involve digging in consecrated ground. Cllr. Rigby added that the supplier has agreed to hold his prices for the next 3 years if the council continues down this route. He commented that although the uplighters might not be as spectacular as the previous tree lights but the maintenance & revenue costs are much lower.
Cllr. Rigby proposed that the Council proceed with installations at 10 sites around the parish with any shortfall in funding being met from the Council’s reserves. Seconded by Cllr. Mrs. Harley. All in favour.
Cllr. McGann raised a query regarding insurance. Cllr. Rigby advised that only public liability insurance is required for this project.
Winter weather – Cllr. Rigby advised that the blue NCC grit bins hold 1 tonne of grit & comes with one fill of salt. Cllr. Rigby thinks that the Council should purchase one grit bin for the parish hall with one fill, accept the free salt which is being offered & then source its own sand & salt mixture for future fills. Salt can be purchased from NCC at £100 per tonne but it is delivered in one large bag.
Cllr. Rigby proposed that the council order one grit bin, complete with fill & the 5 free bags from NCC. Seconded by Cllr. McGann. All in favour.
Open Cast – Cllr. Rigby advised that test boring has started & that planning permission is not required for this work. He suspects that an application will be forthcoming shortly but nothing has been received as yet.
Financial Regulations Review – Cllr. Rigby advised that he has discussed this with the Clerk & he will bring his suggestions to the next Council meeting for consideration.
Play Park Improvements – Cllr. Rigby was pleased to announce that the Council has been allocated a grant of £6,500 from NCC towards this project & a cheque is on its way.
Standing orders were suspended for 5 minutes to allow Members to view the Christmas lighting display outside the building.
School Governor’s Report.
Cllr. Lockwood reported that the entire Reception intake has now joined the school which means that there are some very young children now attending.
Cllr. Lockwood advised that a new parent governor has a marketing background & as a consequence is doing a lot of work on the school website, school notice board & newsletter.
Website.
Cllr. Lockwood advised that there had been 1255 page views in July & 1173 in August with visitors from both Russia & Chile.
Broxtowe Partnership Board
It was noted that Cllr. Mrs. Cardwell had circulated the minutes of the latest meeting prior to this evening.
102/11 PIT LANE IMPROVEMENTS UPDATE.
It was noted that the Clerk has sought clarification from BBC in respect of the WC situation & report back accordingly.
Members were asked to consider a draft letter for BBC in respect of leasing arrangements.
Cllr. G. Lockwood proposed that the letter be sent in its entirety to BBC, seconded by Cllr. Mrs. Harley. All in favour.
Members were asked to consider details of a proposed soccer school which had been submitted by Trowell FC.
It was agreed to send the club a letter of support for this project. Cllr. Rigby hopes that the club keeps up the good work & he is keen to support them as at least 60 local youngsters are involved in the club.
103/11. PARISH HALL PLAY PARK UPDATE.
It was noted that this matter had been dealt with elsewhere on the agenda.
104/11 SIGNAGE ISSUES.
The Clerk has requested a quote for the boundary sign surrounds work from BBC as previously discussed.
105/11. GREEN PARISH COUNCIL SCHEME.
Members were asked to consider a response from the insurance company concerning the proposed installation of the solar panels. It was agreed that the quote should be based on the cost of the panels – the Clerk will request the quote accordingly.
The Clerk advised that she is awaiting receipt of a quote from Shropshire Insulation regarding proposed roof insulation works.
Members were asked to consider a quote from BBC for the tree works which are necessary before the installation of the proposed solar panels.
Cllr. Rigby advised that there are no TPO’s on the trees in the play park & although it is heartbreaking to fell the trees, he feels that there is no other option because they will just re grow otherwise. Cllr. Mrs. Bryant commented that it may be possible to replant some trees elsewhere on the site.
Cllr. Rigby observed that 3 trees on parish land are now overhanging the highway on Church Close & it was agreed to obtain a quote from BBC for these works too.
Cllr. Kilby’s written submission was noted but it was pointed out that the 6month rule currently applies & that the panels are to be installed at no cost to the council.
Cllr. Lockwood commented that if the trees are not removed then the council will not achieve the savings it is looking for.
Cllr. Rigby proposed that the quote from BBC to remove the trees in question be accepted. Seconded by Cllr. Lockwood. All in favour.
106/11 VILLAGE POST BOXES.
The Clerk has chased the Royal Mail again concerning this matter & Cllr. Mrs. Cardwell has also pursued issue further as a parishioner. She has been assured that the matter will be moved on shortly.
107/11 FOUL SMELL FROM THE BOROUGH OF EREWASH.
It was noted that this matter had been dealt with elsewhere on the agenda.
108/11. CHRISTMAS LIGHTS.
It was noted that this matter had been dealt with elsewhere on the agenda.
109/11. SEVERE WINTER WEATHER.
In addition to the items discussed earlier it was agreed to advertise for Snow Wardens as suggested by NCC.
110/11. OPENCAST ISSUES – TROWELL/COSSALL.
It was noted that this matter had been dealt with elsewhere on the agenda.
111/11. FINANCIAL REGULATIONS REVIEW.
It was noted that this matter had been dealt with elsewhere on the agenda.
112/11. THE LOCALISM BILL.
It was noted that there is nothing further to report on this issue at this time.
113/11. COUNCIL VACANCIES.
Cllr. Mrs. Bryant formally reported Mrs. Birkitt’s resignation to Members. It was noted that a letter has been sent on behalf of the Council & that a certificate is to be produced.
As a result the Council needed to appoint a new Vice-Chair.
CLLR. LYN HARLEY was proposed as Vice-Chairman. Moved by Cllr. Mrs. Cardwell, seconded by Cllr. Rigby.
Cllr. Mrs. Harley accepted the nomination.
The motion was put to the vote: All in favour.
CLLR. LYN HARLEY was therefore duly elected as Vice-Chairman.
It was also agreed that certificates should be produced for ex-councillors Hallam & Bryant too.
It was noted that applications for two of the vacancies have been received from Ms. Helen Baxter & Mr. Philip Singer.
Cllr. Mrs. Cardwell withdrew from the meeting at this point.
Cllr. Rigby noted that Ms. Baxter’s submission forms quite a comprehensive list of her involvement in Trowell matters to date.
Cllr. Rigby proposed that Ms. Helen Baxter be co-opted to the Council, seconded by Cllr. Mrs. Harley. All in favour.
Cllr. Ms Baxter was therefore co-opted to the current Parish Council.
Cllr. Mrs. Cardwell rejoined the meeting at this point.
Mr. Singer was invited to give a brief presentation to Members.
Cllr. Mrs. Cardwell proposed that Mr. Philip Singer be co-opted to the Council, seconded by Cllr. Rigby. All in favour.
Cllr. Singer was therefore co-opted to the current Parish Council.
Cllr. Lockwood asked the new Members to supply him with a pen picture for the website & it was noted that he will take new photos of Councillors for the site at the parish hall before the October Council meeting.
114/11. CARETAKING/RELIEF CARETAKING UPDATE.
The Clerk advised Members of the current situation regarding ongoing plumbing works at the parish hall. The Clerk also reported on a number of customer feedback forms. Members were asked to consider a draft contract extension letter & contract of employment for the current temporary caretaker.
Cllr. Rigby proposed that the letter & contract be sent to the current temporary caretaker as previously discussed. Seconded by Cllr. Lockwood. All in favour.
At Cllr. Lockwood’s suggestion it was agreed that the Clerk should advise the caretaker that his concerns concerning the key arrangements have been taken on board by the Council but confirming that the current system remains satisfactory to the Council.
115/11. PARISH HALL ELECTRICAL INSPECTION.
Following a brief discussion about the required works, Cllr. Lockwood proposed that the quotations for the necessary improvements from AMP Electrical be accepted. Seconded by Cllr. Mrs. Harley. All in favour.
116/11 POLICING CHANGES.
It was agreed that the Council should respond on this issue to be put on record that Members are not happy with the closure of Stapleford Police Station particularly as there is no direct bus link from Trowell to Beeston. It was agreed to seek a guarantee that there will be no reduction in officer’s hours for the Trowell team.
117/11 APPLICATION FOR FINANCIAL ASSISTANCE – VITALISE.
Cllr. Lockwood acknowledged that the group undertakes vital work but he suspects that there is not a great take up of their services in Trowell.
Cllr. Lockwood proposed that this application be politely declined. Seconded by Cllr. Rigby. All in favour.
118/11 ALIGNED CORE STRATEGY.
It was agreed that this matter should be discussed at one of the committee meetings on 27th September after Members have had the opportunity to attend the CAT Meeting presentation. A response can then be formulated on behalf of the Council.
Cllr. Rigby asked members not to let his approach to the issue influence the parish council’s stance, he urged Members to say what they feel. Cllr. Rigby added that people are under the impression that an application has already been received; this is not the case to date.
Cllr. Lockwood advised that the documents are also available to view at the Stapleford Library, adding that the library is only open 3 days a week now.
119/11 PLANNING APPEAL APP/J3015/H/112157467.
Members were asked to note the current position with this application.
120/11. EMERGENCY PLANNING.
The Clerk gave a brief report on this issue.
121/11. NOTTINGHAMSHIRE & NOTTINGHAM WASTE CORE STRATEGY.
The content of this report was duly noted.
122/11. PLANNING APPLICATION 10/00589/ADV-SWANCAR FARM.
Members were asked to note the current position of this application.
123/11. 2012/2013 BUDGETARY PROCESS.
The Clerk delivered a short report on this issue. It was noted that Cllr. Rigby will discuss this matter further with the Clerk before the next meeting.
124/11. 2010/2011 ANNUAL ACCOUNTS.
Members were asked to note that the accounts have been signed off by the auditors with an unqualified report. A copy of this document has been provided to all Members & a copy of the relevant closure notice has been placed on the main notice board. A copy has also been sent to the auditors as required. The auditor’s fee cheque is being processed at this meeting. It was agreed therefore to discharge this matter from the agenda.
125/11 FINANCIAL POSITION TO DATE.
Members were asked to note the date of the annual pension fund meeting & the Clerk updated Members as regards the progress of quarterly reports.
Cllr. Lockwood moved to accept the statement. Seconded by Cllr. Rigby. All in favour.
126/11. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Mrs. Harley moved the following accounts for payment. Seconded by Cllr. Rigby. All in favour.
It was noted that Members had been provided with an up to date payments list that evening.
Members were asked to note that NCC is insisting that future pension payments are made electronically rather than by cheque.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
Cllr. Mrs. C. McGann 29.37 Ink 101605 19/07/2011
Mrs. A. K. Mitchell 2.99 Picture Frame 101606 27/07/2011
Mrs. A. K. Mitchell 14.09 Stationery/caretaking materials 101607 27/07/2011
Mrs. A. K. Mitchell 1.79 Postage 101608 27/07/2011
RCAN 100.00 Annual Subscription 101609 27/07/2011
Mrs. A. K. Mitchell 11.96 Banqueting Rolls 101610 27/07/2011
BBC 288.00 July Security Patrols 101611 01/08/2011
Scott Jordan Entertainment 330.00 Concert Fee. 101612 08/08/2011
Severn Trent Water 216.48 Parish Hall Water Supply. Direct Debit 02/08/2011
GB Water Ltd 91.20 Training Fee. 101613 09/08/2011
AMP Electrical 822.00 Electrical Inspections 101614 09/08/2011
Cllr. G. Lockwood 6.01 Travelling Expenses. 101615 16/08/2011
British Gas Business 113.96 Parish Hall Electricity Supply Direct Debit 09/08/2011
BBC 26.39 Election costs 101616 22/08/2011
Mrs. A. K. Mitchell 2.20 Stationery 101617 23/08/2011
Mrs. A. K. Mitchell 5.58 Stationery 101618 08/09/2011
Clement Keys 480.00 Annual audit fee. 101619 08/09/2011
Co-Operative Bank 2.00 Service Charge. Transfer 01/09/2011
Mrs. A. K. Mitchell 1.23 Postage. 101620 12/09/2011
BBC 288.00 August Security Patrols 101621 13/09/2011
BT 64.76 CCTV Phoneline. 101622 13/09/2011
Chubb Fire 301.56 Fire extinguishers. 101623 13/09/2011
NCC 487.43 September LGPS contributions. 101624 13/09/2011
Mrs. A. K. Mitchell 1,063.44 September Salary. 101625 18/09/2011
Mr. R. Green 607.83 September Salary. Etrans 20/09/2011
Mr. R. Green 13.00 September Mobile Phone. Etrans 20/09/2011
Mr. S. Ridley 118.31 Training payment Etrans 20/09/2011
5,489.58
127/11. CLERK’S REPORT.
Members were asked to note a letter from the RHS.
Members were advised about new councillor training opportunities.
Members were asked to note the details of both the NALC & RCAN AGM’s.
The Clerk has requested a quote from Mr. Plumb as previously instructed.
128/11. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- Play Park Grant.
- Snow Wardens.
- Christmas Event.
- New Council Structure.
129/11. Date of next meeting.
Tuesday 11th October 2011.
The meeting closed at approximately 9.47.pm.
Minutes of the Trowell Festival Village Committee meeting held in the Parish Hall on
Tuesday, 26th July, 2011, at 7.00pm
Present: Mrs.M.Cornhill, Chairman.
Cllr.Mrs.J.Bryant, Cllr.Mrs.S.Harley and Cllr.D.Kilby.
Mrs.M.Fry, Mrs.P.Hughes, Mrs.B.Kilby and Mrs.S.Williams.
Mrs.B.R.Cobon, Minutes Secretary
______________________
1. Apologies for absence
Apologies received from Cllr.K.E.Rigby, Mrs.I.Cook, Mrs.N.Potts, Mrs.P.Wilson
and Mr.D.Corns.
2. To elect a Chairman
Mrs.Cornhill declared her intention to stand down from the Chairmanship and
nominated Mrs.S.Williams to be Chairman. Seconded by Mrs.Hughes. All in
favour. Mrs.Williams agreed and thanked everyone for their support. She also
thanked Mrs.Cornhill for her chairmanship and work during the previous years.
3. To elect a Vice-Chairman
Mrs.Cornhill proposed Cllr.S.Harley to be Vice-Chairman. Seconded by
Cllr.Mrs.Bryant. All in favour.
4. Declaration of members’ interests - none.
5. Approval of minutes of previous meeting – 3rd May, 2011.
Cllr.Mrs.Harley moved acceptance. Seconded by Cllr.Mrs.Bryant.
6. Review of 60th Anniversary of Festival of Britain Village Award event
Mrs.Cornhill thanked everyone for all the work put into the event saying it was
well supported and it was down to the hard work of this Committee in particular and she didn’t think we always got the support and recognition due to us.
(a) ‘Trowell through the Years’ Exhibition:
Mrs.Kilby thought the event went really well. She and Mr.Corns had worked very hard up to and on the day and initially had wished it could be over 2 days but were quite relieved that it was for only 1 day as they were exhausted by the end of it. Mr.Corns’ had written saying he felt it was very successful and people could be very proud of it. They had received good feedback from residents wanting to talk about their memories and they were planning on recording their comments during the next few months. They would also like to do a walk around Trowell leaflet detailing points of interest, perhaps with some guided walks, and wondered if funding could be made available.
The Committee recommend to Council that this cost be met from the Festival of Britain Village fund. They will also be recording memorial inscriptions from the Church.
6. (b) Neon Sign – this has been returned to Mrs.Cook. It was felt this was very impressive and the Committee hoped it could be borrowed again for the
Christmas event, the theme of which will continue this 60th anniversary year.
DVD showing – Cllr.Mrs.Bryant felt not many people watched this – it was
suggested it was perhaps a bit too long but was of interest to some.
Old minute books – were of great interest.
WI scrap book and photos – had attracted a lot of interest both at the Parish Hall and at the Church’s Arts and Crafts event.
Souvenirs – Cllr.Mrs.Bryant had packaged up the rulers, pencils, and bookmarks and delivered 165 sets to the school. Of those left it was agreed
to give one set each to Councillors and members of the Committee, supply another 30 sets for the new intake at School this year, and put the
remainder out at Christmas along with the coasters.
Visitor’s Book – a total of 250 signatures was recorded in the book together
with a few comments. It will be brought out again at Christmas.
Cllr.Mrs.Bryant has kindly drawn up a file of photos, newspaper articles, etc. of the event as a permanent record of the celebrations.
Raffle – a total of £122 was made on the raffle which will be donated to the
School.
Children’s activities – children who visited seemed to enjoy the circus skills
and colouring corner.
Music – the saxophonist went down well blending with the occasion nicely.
Scouts and Guides activities – Mrs.Bates reported a good interest and profit
from the day and thanked everyone for their support and the Committee
for their hard work on these occasions.
Indoor/outdoor refreshments – the hot dogs went well at 50p each, and the WI’s strawberry/cream scones were delicious. WI appreciated Mrs.Potts and
Mrs.Williams selling them for them over the lunch period.
Indoor/outdoor decorations – added to the atmosphere. The banner, bunting and balloons will be used again at Christmas.
Commemorative gifts – the cotton bags were delivered to every household in
the village and were well received. Spares will be distributed as appropriate.
Cllr.Mrs.Bryant has sent a bag, together with a letter of thanks for sending her sash to be exhibited, to Amanda Jeffs, who was the 1976 Festival Queen.
(b) Festival Arts and Flowers
It was agreed the displays of flowers and crafts at the Church were absolutely
gorgeous and it is understood was very successful.
(c) Mayor’s attendance
Cllr.Jacky Williams has sent an email thanking the Committee for the invite
to the event and she looks forward to seeing us again during her year as
Mayor.
(d) Publicity
All the usual avenues had been given details and the newspapers had also
written a big article on the forthcoming event.
6. (e) Public Liability insurance cover
A letter confirming insurance cover was received shortly after the event.
7. Tribute Night
Cllr.Mrs.Harley will put up a poster on the notice board in the foyer to try to attract
more interest and members will take some for neighbours who may be interested.
8. Basic Food Hygiene courses
As 2/3 members now require to update their certificates, the Committee
recommend that the cost of £20 per person be met from the TFVC budget –
payment from the budget account for such courses having been previously agreed.
9. PC Clerk’s financial report
Cllrs.Mrs.Bryant and Harley will decide which items from the list of summer
expenditure will be allotted to the normal Summer event and which to the
Festival of Britain Fund taking into account payment for the food hygiene courses
and Mr.Corns’ walks leaflet (if approved).
10. Christmas 2011 event
To enable invitations to stallholders etc. to be sent out reasonably early, the following basic details were agreed:
• Admission charge – Adults 50p; children Free.
• Stall charges – £5.00 per table.
• Theme – continue with Festival of Britain Village 60th anniversary theme.
• Time – 6.30-8.30pm
• Proceeds – to Trowell School
• Publicity – send early advert to WOW (Broxtowe’s local publications).
Also include an article in Trowell Times inviting residents to hire a stall.
11 Date of next meeting – Wednesday, 21st September, 7.30pm.
The meeting closed at approx. 8.10pm
MINUTES OF THE TROWELL PARISH COUNCIL, MEETING HELD IN THE PARISH HALL ON TUESDAY 12TH JULY 2011, AT 7.15PM.
____________________
Present: Cllrs. J. E. Bryant – Chairman, Mrs. Birkitt, K.E. Rigby (Parish, Borough & County)(part meeting), Mrs. L. Harley, G. Lockwood, Mrs. P. Cardwell, Mrs. C. McGann & R. McGann.
Clerk: Mrs. A.K. Mitchell.
____________________
67/11. TO RECEIVE APOLOGIES FOR ABSENCE.
Cllr. Lockwood proposed acceptance of apologies from Cllr. Rigby (attending BBC Cabinet). Seconded by Cllr. Mrs. McGann. All in favour.
68/11 DECLARATION OF MEMBERS INTERESTS.
None.
69/11. TO APPROVE MINUTES OF THE PREVIOUS MEETING & OPEN FORUM –14TH JUNE 2011.
Cllr. Mrs. Harley moved acceptance of the minutes of the Open Forum meeting held on 14th June 2011, as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour.
Cllr. Mrs. Harley moved acceptance of the minutes of the Council meeting held on 14th May 2011, with agreed amendments, as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour.
70/11. LOCAL POLICE REPORT – P.C. FARRELL.
The content of the report which had been circulated to Members by email prior to the meeting was duly noted.
It was agreed that the Clerk should query the burnt out car incident with PC Farrell.
71/11. MATTERS ARISING FROM THE MINUTES:
71.1/11 Damage to Verges & village parking issues.
It was noted that illegally parked rail contracting vehicles had been reported to Network Rail.
Cllr. Mrs. Harley advised that the vehicles had been there again today but that this time they were not blocking the footway.
Cllr. Mrs. McGann commented that she was sure that the council had previously discussed the possibility of installing hard standing at the site. Cllr. Lockwood confirmed that this had been the case but that the council had not proceeded any further with the suggestion. He feels now though that the council would be better off being pragmatic & should explore this suggestion further. The council accepts that Network Rail need regular access to the site & so this issue needs to be addressed with that in mind.
Cllr. McGann proposed that the council explores the possibility of installing grasscrete or similar at the site to facilitate the easier & safer parking of railway contracting vehicles. Seconded by Mrs. Harley. All in favour.
72/11. MATTERS ARISING FROM THE “OPEN FORUM”.
72.1/11. Stapleford Road Railway Bridge.
Members were asked to note that an email had been sent to Network Rail as previously discussed but that no response had been received to date. It was agreed to diary this issue for one week & then chase a response from Network Rail.
72.2/11 Dog Fouling Issues.
It was noted that a Councillor had challenged a professional dog walker recently when they failed to clear up after their charges. The lady complied when spoken to & no further piles have been seen by the Councillor concerned since.
72.3/11 Youth Issues.
There was nothing further to report on this issue at this time.
73/11 TO DEAL WITH CORRESPONDENCE.
Date. Sender. Nature of Correspondence. Notes/Action required.
16/04/2011 Broxtowe Women’s Project Newsletter April 2011.
21/04/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
26/04/2011 Dr. N. Palmer Email Update.
28/05/2011 Sport England Construction Seminar Invite.
11/06/2011 PRS Contact details update. Completed & returned.
13/06/2011 NCNHSTPCT Public Board meeting poster. Placed in main notice board.
13/06/2011 Village Volunteers Posters re Eastwood Arts Festival Craft Market Placed in relevant notice boards.
14/06/2011 JTF Sales leaflet.
14/06/2011 SLCC Training & Events Guide
15/06/2011 Orange Sales leaflet.
15/06/2011 SMP Sales postcard.
15/06/2011 Nottinghamshire Fire & Rescue Service Response Magazine Summer 2011.
15/06/2011 BBC Weekly list of determined planning applications. Forwarded to Members – none in Trowell.
15/06/2011 BBC Weekly list of Submitted planning applications. Forwarded to Members – none in Trowell.
16/06/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
17/06/2011 Dr. N. Palmer Email Update.
21/06/2011 NCC Nest Egg Magazine Emailed to RG.
21/06/2011 BBC Weekly list of determined planning applications. None in Trowell. Forwarded to Members.
21/06/2011 BBC Weekly list of submitted applications. Includes 11/00375/FUL & 11/00393/LBC. Forwarded to all Members.
21/06/2011 Viking Direct Sales catalogue.
22/06/2011 Neighbourhood Alert Details of Tax rebate email scam. Forwarded to all Members.
22/06/2011 BBC Details of community celebration.
23/06/2011 VAB Greening Beeston Update Forwarded to all Members.
23/06/2011 Neighbourhood Alert Email Update Forwarded to all Members.
23/06/2011 BBC Weekly list of Mayors engagements. None in Trowell.
24/06/2011 Neighbourhood Alert Email Update Forwarded to all Members.
24/06/2011 BBC Copies of Broxtowe Matters. Copies to all Members.
26/06/2011 Dr. N. Palmer Email Update.
26/06/2011 Neighbourhood Alert Email Update Forwarded to all Members.
27/06/2011 Neighbourhood Alert Weekly report. Forwarded to all Members.
28/06/2011 BBC Weekly list of determined planning applications. Forwarded to Members – none in Trowell.
28/06/2011 BBC Weekly list of Submitted planning applications. Forwarded to Members – none in Trowell.
28/06/2011 Viking Direct Sales Catalogue
28/06/2011 Broxtowe Youth Homelessness April 2011 Minutes Forwarded to all Members.
28/06/2011 Neighbourhood Alert Email Update Forwarded to all Members.
28/06/2011 BBC List of BBC Elected Members Forwarded to all Members.
28/06/2011 NALC Broadband Roadshow info. Forwarded to all Members.
29/06/2011 Neighbourhood Alert Newsletter Forwarded to all Members.
29/06/2011 Greening Campaign Email Update Forwarded to all Members.
29/06/2011 Parkers Wholesale Catalogue.
29/06/2011 Parkers Wholesale Catalogue.
29/06/2011 nottingham christmas parties co uk Sales leaflet.
29/06/2011 Viking Sales catalogue.
29/06/2011 NHS Blood & Transplant Promotion of blood donor sessions. Poster placed in main noticeboard.
30/06/2011 Neighbourhood Alert Email Update Forwarded to all Members.
30/06/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
30/06/2011 VAB Events Update. Forwarded to all Members.
30/06/2011 JTF Sales catalogue.
30/06/2011 Rajapack Sales catalogue.
01/07/2011 Neighbourhood Alert Funding opportunity email. Forwarded to all Members.
01/07/2011 VAB Training & room rental update. Forwarded to all Members & BRC.
01/07/2011 NCNHS Posters Placed in notice boards as appropriate.
04/07/2011 SMP Sales leaflet.
04/07/2011 Neighbourhood Alert Weekly update Passed to all Members.
04/07/2011 Furniture @ Work Ltd Sales Catalogue.
04/07/2011 BBC Weekly list of determined planning applications. Forwarded to all Members. Includes 11/00280/ADV.
04/07/2011 BBC Weekly list of submitted planning applications. Forwarded to all Members. None in Trowell.
05/07/2011 BBC Planning application 11/00386/FUL Passed to CMG/LH.
05/07/2011 Viking Direct Sales catalogue.
05/07/2011 BBC Agenda for the Council meeting on 6/7/11 Forwarded to all Members.
07/07/2011 FocusSoftware Sales letter.
07/07/2011 BBC Summer Fun Booklet Placed in Parish Hall foyer.
07/07/2011 Nuthall PC Nuthall Sports Week 2011 posters & leaflets. Put on display.
07/07/2011 Neighbourhood Alert Home & Vehicle security update. Passed to all Members.
07/07/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
08/07/2011 Essential School Furniture Sales catalogue.
74/11 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Short Council Meeting.
The minutes of the Short Council Meeting as amended by Cllr. Mrs. Harley & the proposals contained therein were presented & moved by Cllr. Mrs. Bryant, seconded by Cllr. Mrs. Harley. All in favour.
Parish Hall & Grounds Committee.
The minutes of the Parish Hall & Grounds Committee, with an agreed amendment to item 03/11 & the proposals contained therein were presented & moved by Cllr. Lockwood, seconded by Cllr. Mrs. Harley. All in favour.
Newsletter Editorial Committee.
The minutes of the Newsletter Editorial Committee & the proposals contained therein were presented & moved by Cllr. Lockwood, seconded by Cllr. Mrs. Cardwell. All in favour.
Cllr. Lockwood reminded Members of deadline dates for articles.
Trowell Festival Committee.
Members were reminded that the next meeting is in two weeks time & were advised that the bag delivery is well underway & should be completed soon. It was noted that the local school children had now been presented with their gifts & the posters for the music event are now on display. There will be reviews & follow up articles in the next edition of the Trowell Times. It was agreed that should there be any bags left over these will be used in future welcome packs.
Cllr. Rigby joined the meeting.
County & Borough Councillor’s Report.
Cllr Rigby advised that NCC has responded to lobbying regarding grass cutting in the village. The cuts had been reduced to 4 p.a. but he has got this increased to 5 now. There used to be 8 cuts per year, but 4 of these were sponsored by BBC & they cannot afford to continue doing that.
School Transport – Cllr. Rigby advised that although 30 children use the school bus in Trowell only 3 live in the statutory distance with the other 27 paying around 90pence bus fare. This service was to be cut & the 3 children who qualify were to be collected by taxi instead. Cllr. Rigby made representations to the leader of the Council who has issued a memo saying that they felt decision had been rushed & that there had been a lack of consultation on the matter. It has therefore been agreed to continue with the bus service whilst proper consultation is carried out. This gives both Cllr. Rigby & parents a chance to look into alternatives.
Friday Luncheon Club – This was facing a crisis as 20 patrons require special transport, the £1 bus fare was to be increased to £5. Cllr. Rigby has persuaded the County Council that this is a valuable social service & they have had a rethink & reduced the increase from £5 to £2.
Cllr Rigby advised that he had attended BBC’s Cabinet meeting as an observer regarding the core strategy.
The strategy will cover proposed housing development until 2028 & under the current government there will be a little bit more freedom in setting the required numbers. They were originally set at 6,800 by 2026. As the period has been extended to 2028 the appropriate number of houses for that 2 year period has been added to the revised total giving a new figure of 5,472.
These are to be split between PUA & non PUA but the previous PUA restriction will now be lifted. The Council now has to identify a number of sites to take the number of houses required in a five year rolling programme. If BBC does not put a Local Planning Framework in place then a developer can go to court & virtually win the planning application, so no LPF favours the developers.
Cabinet passed that they will consult on two sites in the borough – Field Farm & Toton. Also for consideration in the future is land west of Coventry Lane & land west of Bilborough Road.
Cllr. Rigby reminded Members that Field Farm was taken out of the greenbelt & safeguarded for development previously. The consultation will last 8 weeks. He added that the developers will use the comments made by the inspector previously to the full. He advised that Members need to wait for the documents to be issued & then spread the word around the village.
Cllr. Mrs. Bryant commented that public meetings are in the process of being arranged with BBC so members of the planning department can advise residents of the plans & allow people to make responses & comments.
Cllr. Mrs. Bryant enquired what route the council wants to take once the strategy is in the public domain – i.e. further public meetings etc.
Cllr. Rigby suggested that a public meeting be arranged during the consultation period.
Cllr. Mrs. Bryant asked what type of housing is planned. Cllr. Rigby advised that each development has to provide 20% affordable housing or buy an equivalent 20% provision somewhere else. He added that Cabinet had said that the strategy should not forget affordable housing but added that it does not have to be site specific.
The number of units currently quoted for Field Farm is 450.
Cllr. Lockwood asked if the Field Farm development is earmarked for the Stapleford part of the site.
Cllr. Rigby commented that potentially it could be the same site as was discussed in the 2001 public enquiry but added that one Cabinet member has already said that they would not support any development of housing in Trowell.
Cllr. Rigby went onto say that he did not see why any properties should be built on the site this side of Boundary Brook. He added that under s106 the developer should supply some community development funding pro rata or it would be permissible to donate that section of the site as part of the s106 agreement with BBC being left in control of the land.
Cllr. McGann asked if developers are allowed to remove hedgerows. Cllr. Rigby responded that he does know that hedgerows do have some protection but added that he cannot answer that question precisely at present.
Cllr. Mrs. Bryant said that from tomorrow this information would be in the public domain & was concerned about who will be consulted as this will have implications for all sorts of public services in the area. Cllr. Rigby replied that infrastructure is not taken into account in these situations. As regards the water issue there were 3 holding ponds included in the original plans for the site.
It was noted that Trowell has a Parish Design Statement & it was queried as to whether this has any teeth. Cllr. Rigby commented that the PDS was not what we originally thought it was but he still thinks it would be considered although it would not stop any development from being approved.
Finally Cllr. Rigby thanked Cllr. Mrs. McGann for all her hard work in the production of the Trowell Memorial book.
School Governor’s Report.
Cllr. Lockwood reported on the KS2 SAT results at the school –
Math’s – An excellent result of 100% at level 4+ & 63% at level 5 with 86% of that figure being boys.
He added that this is due entirely to the efforts of the Head teacher, staff & pupils in working together to ensure that everyone fulfills their potential.
English – 100% at level 4+ * 25% at level 5.
Science – 96% at level 4+ (1 pupil = 4%) & 60% at level 5.
It is the first time the school has achieved 100% in both English & Math’s.
A teacher is due to retire at the end of the summer term after 20 years service which is a sad loss to the school but an able replacement has been found with a current job share teacher taking on the full time post.
The school has won the local school football league trophy & the small schools FA cup trophy in addition to the BBC & NCC Tag Rugby Championships. Cllr. Lockwood commented that the school has been blessed recently with an excellent set of footballers.
It was noted that the school was closed for one day recently due to NUT industrial action.
Cllr. Mrs. Harley requested that letters be sent to the school concerning the academic & sporting achievements of the school as well as the retirement of the long serving teacher.
Cllr. Mrs. Harley asked about the September intake. Cllr. Lockwood advised that it will be large as there is now only one intake per annum although the statutory age for starting school has not changed. The school is oversubscribed for the first time in a very long time.
He added that the statutory figure for foundation is 25 pupils but Trowell is capable of taking 30. This higher quota has now been filled with 2 appeals still pending
Cllr. Mrs. Harley asked if with the number of younger children starting school at one time if any more teaching assistants are to be provided. Cllr. Lockwood advised that was the case.
Website.
Cllr. Lockwood advised that there had been 1320 page views in May & 1295 in June with the FOB celebrations generating the major number of hits. There are a steady number of hits on the newsletter & the site has regular readers in Peru & Brazil!
75/11 PIT LANE IMPROVEMENTS UPDATE.
It was agreed that the Clerk should approach BBC regarding formal leasing arrangements.
76/11. PARISH HALL PLAY PARK UPDATE.
It was agreed that the Clerk should make an application for funding to Awards for All in respect of the under fives project.
77/11 SIGNAGE ISSUES.
The Clerk will obtain a suitable quote for the boundary sign surrounds work.
78/11. GREEN PARISH COUNCIL SCHEME.
The Clerk advised that the planning application for the solar panels is currently being processed & the she is obtaining costings for various initiatives. A new electricity contract has also been arranged.
79/11 VILLAGE POST BOXES.
The Clerk has chased the Royal Mail again concerning this matter but no response has been received to date.
80/11 FOUL SMELL FROM THE BOROUGH OF EREWASH.
Cllr. Rigby advised that he has met with two EA officers & told them his concerns. The EA are endeavoring to involve companies in operating a better reporting system.
Cllr. Rigby has been investigating composting methods advising that we lag behind as a country with our systems & that the best research on the subject is currently coming out of Germany. Currently it is recommended that sites be at least 250m from domestic properties but the German research is suggesting that this should be increased to 500m.
It was noted that Castle Environmental have spent in the region of 1.5 million on improvements at their site & as a result complaints have dropped from 900 plus to around the 20 mark. Cllr. Rigby added that credit should be given where it is due & Castle Environmental has put their house in order.
Cllr. Rigby will be visiting the composting site to see the operation first hand. It was noted that closed vessel is the safest method of carrying out the process. Cllr. McGann asked Cllr. Rigby to find out if employees at the site wear masks & Cllr. Mrs. Harley enquired whether the deodorizes used actually solve the smell or just mask it.
81/11. CHRISTMAS LIGHTS.
It was noted that the Clerk had passed a copy of the necessary documentation to Cllr. Rigby for discussion with NCC
Cllr. Rigby advised that the NCC officer he needs to speak to is back from his holidays next Monday & that he will talk to him then about this project. He complimented Cllrs. McGann on their excellent plans that the have compiled.
82/11. SEVERE WINTER WEATHER.
Cllr. Rigby advised that he will liaise with the Clerk on this issue adding that NCC can supply a ¼ tonne grit bin for in the region of £150.
83/11. OPENCAST ISSUES – TROWELL/COSSALL.
It was noted that there is nothing further to report on this issue at this time.
84/11. FINANCIAL REGULATIONS REVIEW.
It was noted that the working group is due to meet in August & will report back to Council in September accordingly.
85/11. THE LOCALISM BILL.
It was noted that there is nothing further to report on this issue at this time.
86/11. COUNCIL VACANCIES.
It was noted that applications for two of the vacancies have been received from Mr. David Kilby & Mr. Robert McWilliam.
Both candidates then gave short presentations to Members.
Cllr. Lockwood proposed that Mr. David Kilby be co-opted to the Council, seconded by Cllr. Mrs. Harley. All in favour.
Cllr. Kilby was therefore co-opted to the current Parish Council.
Cllr. Lockwood proposed that Mr. Robert McWilliam be co-opted to the Council, seconded by Cllr. Mrs. Harley. All in favour.
Cllr. McWilliam was therefore co-opted to the current Parish Council.
It was noted that there is still 1 vacancy remaining on the council.
87/11. RELIEF CARETAKING UPDATE.
The Clerk advised that she has received one application to date & has had two more expressions of interest in the post. It was agreed to approach the Church Hall caretaker directly & to arrange interviews for the 18th July.
88/11. 2010/2011 ANNUAL ACCOUNTS.
Members were asked to note that the completed return had been posted off to Clement Keys before the required deadline.
89/11 FINANCIAL POSITION TO DATE.
It was noted that Members had been provided with a copy of the May bank reconciliation that evening along with an updated list of the Council’s bank balances.
Cllr. Lockwood moved to accept the statement. Seconded by Cllr. Mrs. McGann. All in favour.
90/11. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Mrs. Harley moved the following accounts for payment. Seconded by Cllr. Rigby. All in favour.
It was noted that Members had been provided with an up to date payments list that evening.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
Reprotec 848.51 Photocopying Charges 101593 14/06/2011
WHS Direct 69.82 Local Council Administration Book VISA 16/06/2011
BBC 133.50 Parish Hall NNDR Direct Debit 15/10/2011
BBC 133.00 Parish Hall NNDR Direct Debit 15/11/2011
BBC 133.00 Parish Hall NNDR Direct Debit 15/12/2011
BBC 133.00 Parish Hall NNDR Direct Debit 15/01/2012
BBC 60.46 Parish Hall Trade Refuse Direct Debit 15/04/2011
BBC 60.42 Parish Hall Trade Refuse Direct Debit 15/05/2011
BBC 60.42 Parish Hall Trade Refuse Direct Debit 15/06/2011
BBC 60.42 Parish Hall Trade Refuse Direct Debit 15/07/2011
BBC 60.42 Parish Hall Trade Refuse Direct Debit 15/08/2011
BBC 60.42 Parish Hall Trade Refuse Direct Debit 15/09/2011
BBC 60.42 Parish Hall Trade Refuse Direct Debit 15/10/2011
BBC 60.42 Parish Hall Trade Refuse Direct Debit 15/11/2011
BBC 60.42 Parish Hall Trade Refuse Direct Debit 15/12/2011
BBC 60.42 Parish Hall Trade Refuse Direct Debit 15/01/2012
Co-op Bank 2.00 Service Charge Transfer 01/04/2011
Corona Energy 278.04 Parish Hall Gas Supply Direct Debit 08/04/2011
Talk Talk Business 65.66 Clerk’s phone & Broadband Direct Debit 01/04/2011
Talk Talk Business 67.10 Clerk’s phone & Broadband Direct Debit 02/05/2011
Corona Energy 961.04 Parish Hall Gas Supply Direct Debit 12/05/2011
Corona Energy 180.10 Parish Hall Gas Supply Direct Debit 10/06/2011
Mrs. A.K. Mitchell 72.00 Postage 101594 23/06/2011
Focus Promotions 723.00 Festival Celebration Souvenirs 101595 28/06/2011
SLCC 323.00 Handbooks 101596 28/06/2011
BBC 288.00 Security patrols 101597 28/06/2011
BBC 504.36 Grounds Maint 101598 28/06/2011
Electronic Temperature Instruments Ltd 156.90 Thermometer kit 101599 28/06/2011
Mr. R. Green 40.87 Travelling Expenses Etrans 11/07/2011
AMP Electrical 120.00 Electrical Repairs 101600 05/07/2011
Viking 167.88 Paper VISA 23/06/2011
Co-Op Bank 2 Service Charge Transfer 01/07/2011
Toton Post Office 76.5 Stamps VISA 07/07/2011
Mrs. A.K. Mitchell 1063.44 July Salary 101601 18/07/2011
Mrs. A.K. Mitchell 1063.24 August Salary 101602 18/08/2011
NCC 480.34 July LGPS Contributions 101603 18/07/2011
NCC 485.08 August LGPS Contributions 101604 18/08/2011
Mr. R. Green 581.41 July Salary Etrans 20/07/2011
Mr. R. Green 13 July phone Etrans 20/07/2011
Mr. R. Green 599.41 August Salary Etrans 22/08/2011
Mr. R. Green 13 August Phone Etrans 22/08/2011
10,382.44
91/11. CLERK’S REPORT.
Email from Unlock Democracy – Agreed to support. Proposed by Cllr. Lockwood, seconded by Cllr. Rigby. All in favour.
Letter from Mr. M. Plumb – It was agreed to ask for a quote.
A date was arranged to carry out the hall fire risk assessment.
The Clerk provided an update on the ongoing queries with HMRC.
92/11. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- Vacancies.
- New Council Line Up.
- Tribute Night.
93/11. Date of next meeting.
Tuesday 13th September 2011.
The meeting closed at approximately 9.37.pm.
Minutes of the Public Open Forum Held at the Trowell Parish Hall on Tuesday 12th July 2011, at 7.15pm.
Present - Cllrs. Mrs. J. E. Bryant (Chairman), Mrs. M. Birkitt, Mrs. C. McGann, R. McGann, Mrs. L. Harley, Mrs. P. Cardwell, G. Lockwood & 6 parishioners.
Clerk – Mrs. A. K. Mitchell
Cllr. Mrs. Bryant opened the meeting & thanked everyone for their attendance.
Mrs. Williams & other residents of Trowell Grove raised the issue of a burnt out car on Pit Lane. They asked if a request could be submitted to the borough council to reinstate the gate system at the top of the lane. Cllr. Mrs. Cardwell commented that the gate would need to be sited before the service road to allow access to the garages. It was noted that burnt out cars are becoming a regular occurrence at Pit Lane. It was agreed that the Clerk would forward the necessary details onto officers at the borough council.
Cllr. Mrs. McGann advised that she had reported an incident involving youths & a car parked at the top of Pit Lane recently.
Residents reported that old buildings on the Fields Farm site have been dismantled recently & asked what is taking place there. They also advised that bats had been resident in the buildings that had now been demolished. Cllr. Mrs. McGann commented that a digger remains parked on site. Residents commented that the old barn is to be used as a store & the old house as a site office.
Members advised that as the land is privately owned unless the buildings are listed then the landowner can remove them if he so chooses. The Council has not yet been made aware of any planning application being submitted for the site. Cllr. Mrs. Harley commented that the Fields Farm situation has been ongoing for some 10-12 years now & residents have already had to fight a number of proposals for the site. However, the Council is not able to oppose planning applications until they have been submitted for consideration.
Mr. Ward raised the issue of grass verges. He advised that he had read that NCC pay BBC for 6 cuts per annum. The Clerk reported that NCC had told her that it was 2 for trunk roads. Mr. Ward confirmed that according to the Nottinghamshire County Matters publication other verges should be 6. It was agreed to bring this matter to Cllr. Rigby’s attention.
Mr. Ward also reported that the willow trees along Ilkeston Road are obstructing the footways again. He added that the sign on the left hand side, just past Windsor Close may also be being obstructed by the large willow tree that is on the junction there. It was agreed that the Clerk should bring this matter to BBC’s attention in the usual way.
Mrs. Williams enquired if there had been any developments concerning UK Coal. It was noted that nothing further has been heard at present. Cllr. Lockwood added that this is the same situation as the Fields Farm issue. He reported that all the Town & Parish Council’s that would be affected by it have now established a liaison committee. Mr. Ward commented that there is currently land up for sale bordering the M1 & Babbington, he added that he had recently read that Taylor/Wimpy have purchased 16 sites from UK Coal. It was agreed to make enquiries with BBC on this point.
Mrs. Williams reported that when trying to advise the EA about an occurrence of the foul smell recently she was told that she should be contacting BBC instead. Members confirmed that the EA remains responsible for dealing with this issue & that this problem had been encountered before.
Cllr. Mrs. Bryant than closed the meeting with no further questions.
Minutes of the Public Open Forum Held at the Trowell Parish Hall on Tuesday 14th June 2011, at 7.15pm.
Present - Cllrs. Mrs. J. E. Bryant (Chairman), Mrs. M. Birkitt, Mrs. C. McGann, R. McGann, K.E. Rigby, Mrs. L. Harley & 1 parishioner.
Clerk – Mrs. A. K. Mitchell
Cllr. Mrs. Bryant opened the meeting & thanked everyone for their attendance.
It was noted that as there were no questions forthcoming, the Open Forum was closed with no enquiries.
MINUTES OF THE ANNUAL GENERAL MEETING OF THE TROWELL PARISH COUNCIL, HELD IN THE PARISH HALL ON TUESDAY 10TH MAY 2011, AT 7.15PM.
____________________
Present: Cllrs. J. E. Bryant – Chairman, Mrs. Birkitt, K. Birkitt, G. Lockwood, K.E. Rigby (Parish, Borough & County), Mrs. L. Harley, Mrs. C. McGann & R. McGann.
Clerk: Mrs. A.K. Mitchell.
____________________
1/11. TO ELECT A CHAIRMAN.
CLLR. JULIE BRYANT was proposed as Chairman. Moved by Cllr. Mrs. Harley, seconded by Cllr. Lockwood.
Cllr. Mrs. Bryant accepted the nomination.
The motion was put to the vote: All in favour.
CLLR. JULIE BRYANT was therefore duly elected as Chairman.
Cllr. Mrs. Bryant thanked everyone present for the unanimous vote & then went on to thank Cllr. Mrs. Birkitt for her sterling work over the past two years.
2/11. TO RECEIVE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE.
Cllr. Mrs. Bryant signed the declaration of Acceptance of Office.
3/11. TO RECEIVE APOLOGIES FOR ABSENCE.
None.
4/11. TO ELECT A VICE-CHAIRMAN.
CLLR. MARGARET BIRKITT was proposed as Vice-Chairman. Moved by Cllr. Lockwood, seconded by Cllr. Mrs. Harley.
Cllr. Mrs. Birkitt accepted the nomination.
The motion was put to the vote: All in favour.
CLLR. MARGARET BIRKITT was therefore duly elected as Vice-Chairman.
5/11. TO NOMINATE SCHOOL GOVERNOR.
In accordance with the rules appertaining to School Governing Bodies, it was noted that MRS. MAVIS CORNHILL will continue as School Governor until the end of her term in office in January 2013. All in favour.
Cllr. Lockwood advised that even when Mrs. Cornhill stands down the Parish Council no longer has an automatic right to a place on the school’s governing body.
6/11. TO APPOINT STATUTORY OR STANDING COMMITTEES AND REPRESENTATIVES ON OTHER BODIES.
The following appointments were agreed upon:
Planning & Environment Committee - All Members.
Parish Hall & Grounds Committee – All Members.
Finance & General Purposes Committee – All Members.
Newsletter Editorial Team – All Members & Clerk.
Notts. ALC - Left in abeyance.
Standing Committee - Chair, Vice-Chair &
Chairs of Committees.
Emergency Committee - Chair, Vice-Chair &
Chairs of Committees.
Community Safety Forum - Cllr. Mrs. Harley/TBC
Castle Environmental - Cllrs. Rigby/TBC
(If reformed)
South Broxtowe Local
Area Forum - Cllr. Mrs. Bryant.
Broxtowe Women’s Project - Vacant.
Pit Lane Development Project Liaison – Cllr. Rigby.
Broxtowe Partnership Forum - Cllr. Mrs. Cardwell & Cllr. Mrs. Bryant.
Proposed by Cllr. Bryant. Seconded by Cllr. Hallam. All in favour.
7/11. TO CONSIDER PAYMENT OF ANY SUBSCRIPTIONS TO BE PAID ANNUALLY.
Cllr. Lockwood moved payment of the following subscriptions as they fall due. Seconded by Cllr. Rigby. All in favour.
Nottinghamshire Association of Local Councils.
Rural Community Action Nottinghamshire.
Parish Magazine. (Donation not subscription £20)
Parish magazine Subscription.
Society of Local Council Clerks.
Nottinghamshire Wildlife Trust.
8/11. TO APPROVE DATES OF MEETINGS.
The proposed dates, with one amendment were moved by Cllr. Lockwood and seconded by Cllr. Rigby. All in favour.
It was noted that the Clerk will request that the Caretaker carry out the parish hall inventory as last year.
9/11 DECLARATION OF MEMBERS INTERESTS.
None.
10/11. TO APPROVE MINUTES OF THE PREVIOUS MEETING & OPEN FORUM –12TH APRIL 2011.
Cllr. Lockwood moved acceptance of the minutes of the Open Forum meeting held on 12th April 2011, as a true record. Seconded by Cllr. Mrs. Birkitt. All in favour.
Cllr. Lockwood moved acceptance of the minutes of the Council meeting held on 12th April 2011, as a true record. Seconded by Cllr. Mrs. Birkitt. All in favour.
Standing orders were suspended for five minutes to attend to a disturbance outside the building.
11/11. LOCAL POLICE REPORT – P.C. FARRELL.
The content of the report which had been circulated to Members by email prior to the meeting was duly noted.
Cllr. Rigby feels that the proposed closure of Police stations in the north of the borough, with everything being controlled from Beeston is very disturbing. Although he thinks the actual affect on Trowell will be nil, he feels that the parish council should offer Kimberley Town Council support if required. Agreed, all in favour.
Cllr. Rigby also advised that on the 5th July the new Area Commander will be meeting all the borough councillors. Cllr. Rigby will be attending this session and will report back to the parish council accordingly.
Cllr. Mrs. Bryant commented that she felt the proposals were appalling & Cllr. Rigby added that he cannot believe both stations are earmarked for closure when the force have just bought a parcel of land in Eastwood for a new “super station”.
12/11. MATTERS ARISING FROM THE MINUTES:
12.1/11 Damage to Verges & village parking issues.
It was noted that there was nothing further to report on this issue.
13/11. MATTERS ARISING FROM THE “OPEN FORUM”.
13.1/11. Stapleford Road Railway Bridge.
The Clerk advised that an email has been received from Network Rail, stating that they are to hold an emergency site visit.
13.2/11 Dog Fouling Issues.
Cllr. Mrs. Birkitt advised that the Caretaker had reported a problem with dog fouling at the parish hall. She added that she had made arrangements with the Clerk for some “No Dog Fouling” notices to be prepared for the Caretaker’s use.
13.3/11 Youth Issues.
There was nothing further to report on this issue.
14/11 TO DEAL WITH CORRESPONDENCE.
Date. Sender. Nature of Correspondence. Notes/Action required.
14/04/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
16/04/2011 Rival Catering Sales information.
18/04/2011 Neighbourhood Alert Details of new Chief Inspector. Forwarded to all Members.
21/04/2011 Nottinghamshire Police Community alert. Forwarded to all Members.
21/04/2011 Aon Hewitt LGPS Briefing. Forwarded to all Members.
21/04/2011 NCC Travel & Transport Briefing email. Forwarded to all Members.
21/04/2011 JTF Sales catalogue.
24/04/2011 BBC Weekly planning list – applications submitted. None in Trowell.
24/04/2011 BBC Weekly planning list – applications determined. None in Trowell.
25/04/2011 Nottinghamshire Police Weekly report for Broxtowe South. Forwarded to all Members.
26/04/2011 p-s events Managing the deficit seminar. Details forwarded to all Members.
26/04/2011 BBC Weekly planning list – applications submitted. None in Trowell.
26/04/2011 BBC Weekly planning list – applications determined. None in Trowell.
26/04/2011 Furniture @ Work Ltd Sales Catalogue.
28/04/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
03/05/2011 BBC Weekly list of planning applications. None in Trowell.
03/05/2011 BBC Weekly list of determined planning applications. None in Trowell.
05/05/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
06/05/2011 Dr. N. Palmer Email update.
06/05/2011 VAB Details of car boot sale. Forwarded to all Members.
07/05/2011 JTF Sales leaflets.
09/05/2011 Seton Sales Catalogue.
09/05/2011 Neighbourhood Alert Weekly report. Forwarded to all Members.
15/11 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Trowell Festival Village Committee.
The minutes of the Trowell Festival Village Committee & the proposals contained therein were presented & moved by Cllr. Mrs. Harley, seconded by Cllr. Mrs. Bryant. All in favour.
It was noted that the committee is well ahead with its plans for June. The chosen beneficiary of the charity raffle is the school. A band for the musical tribute night has been booked. Cllr. Mrs. Bryant has met with the souvenirs supplier & the order is on its way. She asked Members if anyone had a better version of the Trowell logo they could use. Cllr. Lockwood suggested contacting Helen Foster who cleaned up the logo for the brochure & website. Cllr. Rigby agreed to hunt out a DVD he has been asked for. The Committee is borrowing a projector & display boards for the day from BBC. Cllr. Mrs. Harley appealed for new volunteers to join the Committee.
County & Borough Councillor’s Report.
Grass cutting – NCC who pay for the work & advise BBC when to cut have agreed 4 cuts p.a. with cutting to start this week. John Delaney of BBC has been asked for the price per cut for the village. Cllr. Rigby though that if it was reasonable he would finance one cut from his divisional fund & that perhaps the parish council would pay for another & that would achieve the 6 cuts p.a. carried out previously. The two additional cuts to be carried out at BBC’s discretion.
Greensqueeze Meeting at Risley – The plans for Stanton have seen a reduction from 3,000 homes to 2,000 along with industry & offices. They acknowledged that most traffic will go east from the site. He saw a new route indicated on a map but he is not sure how official this is. Previously the suggested route went north to east in a straight line, the new one comes in at an angle to the same exit point as previously on Stapleford Road but this issue was not discussed at the meeting. The Highways Agency has said that there will be no new junctions on either the M1 or A52 but Cllr. Rigby will check up on the A52 situation. It was noted that the Labour group wanted no housing on the site just industry, whilst the Conservatives supported a mixture of both. It was noted that one of the only questions generated at the meeting was from a Trowell resident.
Smell – Cllr. Rigby is meeting John Dronfield from the EA & his colleague who is an Area Team Leader next week.
War Memorial – The engraving on the slate is now complete & it will be fitted shortly.
Open casting – Nothing further to report.
Christmas Lights – It was agreed that whilst he chases NCC regarding installation, Cllrs. Mr. & Mrs. McGann will select some suitable sites & provide lamp column numbers for consideration.
Winter Gritting – Cllr. Rigby proposed that the Council look into purchasing a small half ton bunker for the parish hall, builds up its stock of salt to maintain an emergency supply within the village.
Cllr. Rigby proposed the purchase of the Charles Arnold Baker, Definitive Legal book for parish Councils at a cost of £68 from Amazon, seconded by Cllr. Lockwood. All in favour.
It was also agreed that as it is now a new council to order copies of the latest parish councillor’s guide etc.
Cllr. McGann commented that the lack of grass cutting could lead to a health & safety issue e.g. dog fouling in the long grass. Cllr. Lockwood asked who actually owns the verges. Cllr. Rigby advised that it is NCC. Cllr. Lockwood commented that it is their statutory duty to prevent the spread of weeds such as Japanese Knotweed etc.
Cllr. Mrs. Harley commented that the committee would be happy to use some FOB money for a one-off cut prior to the village celebratory event.
Cllr. Mrs. Birkitt commented on the mention of coloured winter grit in the last newsletter to prevent theft of supplies.
Cllr. Rigby advised that the memorial book is to be printed in the near future & he will let everyone know about the proposed dedication service etc.
School Governor’s Report.
Cllr. Lockwood reported that the school has just returned from the Easter break & that SAT’s tests are being undertaken at the moment.
Website.
Cllr. Lockwood reported that there had been 1035 page views in April with Peru being the country accessing the site the most.
16/11 PIT LANE IMPROVEMENTS UPDATE.
It was noted that the Clerk is working on the security fencing grant application.
Cllr. Mrs. Bryant commented that she has heard that the Club has won a league & cup double. It was agreed that if this is the case then a letter of congratulations should be sent from the Council.
17/11. PARISH HALL PLAY PARK UPDATE.
The Clerk advised that she is currently awaiting a quotation from Proludic for the under five’s play equipment. It was noted that ROSPA are due to inspect the site this month & that the Clerk has booked places on the inspections course for both Cllr. Rigby & the Caretaker as agreed.
18/11 SIGNAGE ISSUES.
The Clerk advised that she had nothing further to report on this matter.
19/11. GREEN PARISH COUNCIL SCHEME.
The Clerk is currently arranging a meeting on this issue for the 23rd May. It was noted that an email from RCAN had been circulated to Members that day for information.
As regards the energy audit Cllr. Rigby feels that this should be referred to the Parish Hall & Grounds Committee as there are some cheap items suggested that are worth consideration. He added that the installation of a biomass boiler would not really be cost effective as currently the existing boilers are already 80% effective & that this parish hall is coming to the end of its natural life.
20/11 VILLAGE POST BOXES.
It was noted that the Clerk has chased Royal Mail customer services as the Trowell Grove date tab still has not been replaced.
21/11 FOUL SMELL FROM THE BOUROUGH OF EREWASH.
It was noted that this issue had been dealt with as part of the County Councillor’s report.
22/11. CHRISTMAS LIGHTS.
It was noted that this issue had been dealt with as part of the County Councillor’s report.
The Clerk also advised that she has contacted NCC to ask about up lighter specifications & to enquire if they would carry out the works on the parish council’s behalf if requested.
23/11. SEVERE WINTER WEATHER.
It was noted that this issue had been dealt with as part of the County Councillor’s report.
24/11. OPENCAST ISSUES – TROWELL/COSSALL.
It was noted that this issue had been dealt with as part of the County Councillor’s report.
25/11. FINANCIAL REGULATIONS REVIEW.
The Clerk advised that the suggested new systems are currently being tested.
26/11. REVIEW OF ANNUAL PARISH MEETING 2010.
Cllr. Mrs. Birkitt proposed that the draft Annual Parish Meeting minutes be accepted by the Council as a true record, seconded by Cllr. McGann. All in favour.
Cllr. Rigby advised that at least 2 other local council’s had had no parishioners attend their APM’s. He added that the council had put a lot of work into the APM in the past to encourage attendance for little return.
Cllr. Lockwood felt that the low attendance is linked to the parish council now being able to provide more timely information than ever before, previously the APM has been the only opportunity for residents to air their views. He added that now there are 10 open forums per year & the CAT meetings in the village.
Cllr. Lockwood went on to say that he would prefer the council to revert to a more traditional lay out with a “top table” for councillors as he felt Members were quite anonymous just sitting in the audience.
Cllr. Mrs. Harley suggested taking the names of attendees in future. Cllr. Mrs. Birkitt commented that the layout had been changed because of complaints that residents couldn’t hear the speakers. Cllr. Mrs. McGann commented that the attendance could also have been affected by the fact that it was Easter too.
27/11. THE LOCALISM BILL.
The Clerk had nothing further to report on this issue. Members duly noted the documentation that had been previously circulated.
28/11. FUTURE STANDARDS OF CONDUCT OF MEMBERS OF LOCAL AUTHORITIES IN ENGLAND.
Cllr. Lockwood commented that this bill has not been enacted yet & probably won’t be until later in the year. He added that the council therefore cannot make any decisions until it goes through but added that he agrees entirely with NALC’s summary if the bill stays in its present form.
Cllr. Mrs. Bryant added that NALC’s response seems logical.
29/11. 2011 INSURANCE RENEWAL.
Cllr. Rigby proposed that the renewal terms from the Council’s existing insurers be accepted & the premium paid. Seconded by Cllr. Lockwood. All in favour.
30/11. COUNCIL VACANCIES.
It was agreed to declare 3 council vacancies in accordance with the action plan passed to the Clerk by Cllr. Rigby which had been supplied by BBC.
31/11 FINANCIAL POSITION TO DATE.
Cllr. Lockwood moved to accept the statement. Seconded by Cllr. Birkitt. All in favour.
The Clerk addressed two queries from Cllr. Mrs. Harley concerning VAT & photocopying charges.
The Clerk reported on progress on the 2010/2011 annual accounts advising that she hopes to have them completed in time for the June Council meeting. She added that the VAT returns have been brought up to date & that the April hall hire invoices were due to be sent out that week. Members were provided with an up to date statement of bank balances & the Clerk was requested to ring the Internal Auditor for an appointment asap as he is very busy at present. The Clerk also asked for a bank letter to be signed removing ex-councillors Hallam & Bryant from the council’s signatory list. This was duly done.
32/11. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Lockwood moved the following accounts for payment. Seconded by Cllr. Mrs. Harley. All in favour.
At Cllr. Mrs. Harley’s suggestion it was agreed that in future cheques will only be signed by Members at Council meetings, either full or committee.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
RCAN 60.00 Fee for training course. 101566 13/04/2011
Scott Jordan Entertainment (London) Ltd 48.00 Booking Fee – FOB 101561 14/04/2011
Mrs. A. K. Mitchell 1,063.44 April Salary. 101562 18/04/2011
NCC 507.26 April LGPS contributions. 101563 18/04/2011
Mr. R. Green 665.14 April Salary Electronic transfer 20/04/2011
St Helen’s Church Trowell PCC 50.00 Donation to flower festival. 101567 05/05/2011
Paul Hollis (Saxophonist). 275.00 Summer Event. 101568 09/05/2011
Aurora’s Carnival 250.00 Summer Event. 101569 09/05/2011
Mrs. A. K. Mitchell 29.37 Refreshments, flowers & caretaking materials. 101570 09/05/2011
Mrs. A. K. Mitchell 46.93 Caretaking Materials. 101571 09/05/2011
Mrs. A. K. Mitchell 2.50 Toilet Brush. 101571 10/05/2011
2,997.64
33/11. CLERK’S REPORT.
The Clerk provided Members with an update on the hall’s food hygiene rating. She also updated Members on her domestic situation in relation to work commitments.
34/11. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- Vacancies.
- Summer Event.
- Website.
- Tribute Night.
35/11. Trowell Parish Council is asked to RESOLVE that, under Section 1 (2) Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting on the following items of business on the grounds that publicity would be prejudicial to public interest by reason of the confidential nature of the business.
This resolution was proposed by Cllr. Lockwood, seconded by Cllr. Mrs. Harley. All in favour.
36/11 To consider report.
A closed discussion took place at this point.
37/10. Date of next meeting.
Tuesday 14th June 2011.
The meeting closed at approximately t.b.c.pm.
Minutes of
Minutes of the Planning & Environment Committee meeting held at the Trowell Parish Hall on Tuesday 7th June 2011, at 7.15pm.
Present: Cllrs. Mrs. L. Harley – Vice-Chair, Mrs. J.E. Bryant, Cllr. K. E. Rigby & Mrs. M. Birkitt.
Clerk: Mrs. A. K. Mitchell.
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Cllr. Mrs. Harley opened the meeting.
At this point Cllr. Mrs. Bryant advised those present that she had received a letter from Cllr. Birkitt advising that he is standing down from the Parish Council for health reasons. Cllrs. Rigby & Mrs. Harley both expressed their regret at this news & suggested that a letter of thanks be sent to Cllr. Birkitt in recognition of his service to the parish council. In addition the Clerk was asked to liaise with Cllr. Mrs. McGann to arrange for the production of an appropriate certificate for Cllr. Birkitt.
01/11. To receive apologies for absence.
Cllr. Mrs. Bryant moved acceptance of apologies from Cllrs. McGann (holiday) & Cllr. G. Lockwood (holiday). Seconded by Cllr. Rigby. All in favour.
02/11. To elect a Chairman.
Cllr. Mrs. Bryant reported that Cllr. Mrs. McGann had advised that she would be interested in this position, should she be nominated.
Cllr. Mrs. McGann, proposed by Cllr. Mrs. Bryant, seconded by Cllr. Rigby.
The motion was therefore put to the vote: All in favour.
CLLR. CYNTHIA MCGANN was duly elected as Chairman.
03/11. To elect a Vice-Chairman.
CLLR. LYNDA HARLEY was elected Vice-Chairman. Moved by Cllr. Mrs. Bryant, seconded by Cllr. Rigby. All in favour
Cllr. Mrs. Harley therefore continued in the Chair.
04/11. Declaration of Members’ interests.
None.
05/11. To note minutes of the previous meeting.
Cllr. Mrs. Birkitt moved acceptance of the minutes of the previous meeting held on 22nd February 2011, as a true record. Seconded by Cllr. Mrs. Bryant. All in favour.
06/11. Matters arising from the minutes.
None.
07/11. Financial position to date.
Cllr. Mrs. Bryant moved acceptance of the statement. Seconded by Cllr. Rigby. All in favour.
08/11. Annual Footpath Walking.
Members agreed to refer a decision on the letter from NCC to June Council.
The Clerk has produced the worksheets for the annual footpath inspections & it was agreed that these should be circulated to all members to enable them to choose which paths they would like to inspect & any remaining would be allocated out later.
Cllr. Rigby reassured Members that if the Council doesn’t inspect footpaths annually they won’t lose them but added that it is good practice to carry out these inspections.
09/11. Pit Lane Football Pitch & Facilities Redevelopment Update.
The Clerk asked Members to note the contents of the recent ROSPA safety inspection of the site which did not identify any problems to be addressed at this time & rated the site as an overall low risk.
10/11. 2012 Planting Scheme.
Cllr. Rigby advised that he has received a few comments about there being no hanging baskets and planters this year. Cllr. Mrs. Birkitt commented that in these times of financial constraints they aren’t a necessity & Cllr. Mrs. Harley agreed with this.
Cllr. Mrs. Harley therefore proposed that this project be held in abeyance for another year & be reviewed in time for the setting of the 2013 budget. Seconded by Cllr. Mrs. Birkitt. All in favour.
11/11. Stanton Bonna Planning Application.
It was noted that there was nothing further to report on this issue at this time.
12/11. Stanton Regeneration Project.
It was noted that a copy of the latest update had been distributed prior to the start of the meeting.
Cllr. Mrs. Harley commented that the site has now been cleared.
It was agreed that nothing further can be done until a planning application is actually received for the council to consider but Members should continue with the current watching brief on developments.
13/11. Grounds Maintenance Contract.
Members were asked to consider a quotation from BBC for the 2011/2012 season at Pit Lane.
Cllr. Rigby commented that the contract is well below the council’s £3,000 limit & therefore no further quotations are required, adding that BBC always come up with the goods & are easily contactable with any problems.
Cllr. Rigby therefore proposed that the Pit Lane grounds maintenance quote from BBC in relation to the 2011/2012 football season be accepted. Seconded by Cllr. Mrs. Birkitt. All in favour.
14/11. Erewash Valley Trail.
The email response on this issue from BBC was duly noted & it was agreed to discharge this matter from the agenda.
15/11. Electronic consultation on planning applications.
It was noted that the Clerk had sent an email on this subject to BBC as previously requested. Members were happy with the system on the whole & it was therefore agreed to advise BBC that the Council is comfortable with using the new system & will let them know of any problems as & when they arise. It was therefore agreed to discharge this matter from the agenda.
16/11. To learn of planning applications.
Appendix 1 refers.
17/11. Clerk’s Report.
Police Station Closures – It was noted that correspondence concerning this issue from Kimberley Town Council had been circulated to Members prior to the meeting.
Cllr. Mrs. Bryant commented that she was sure someone had told her that Stapleford is now closed. Cllr. Mrs. Harley advised that it is not closed yet & Cllr. Mrs. Birkitt added that PC Farrell is supposed to be being relocated to an office in the Health Centre there.
Cllr. Rigby said that the parish council should reply to Kimberley Town Council noting their comments & stating that Members think that the questions raised are wholly appropriate.
Cllr. Rigby advised that Chief Inspector Craig Berry is currently on paternity leave & won’t be back at work until the 1st July. Cllr. Rigby has requested to meet him as a matter of urgency as all 3 proposals affect his patch. Stapleford would affect Trowell the most directly & he has written to the Chief Constable asking how the force is going to manage these proposed closures. Cllr. Rigby hopes to report back to the parish council on this matter at either the July or September council meetings. He also intends to ask how funding reductions will affect police numbers. He also advised Cllr. Mrs. Harley that the funding reduction will not lead to reductions in council tax as it is government not local funding that has been reduced.
Cllr. Mrs. Harley asked if there would be an opportunity for the council to meet with representatives of the police.
Cllr. Rigby said that PC Farrell & his PCSO are currently based at Stapleford & Members need to know where they will be moved to & if in fact, these posts will continue to exist. He agrees with Cllr. Mrs. Harley that the parish council will need a full debate with the force depending on the answers received to his initial questions.
Cllr. Mrs. Bryant commented that these changes are bound to have a knock on effect to the level of service received. Cllr. Mrs. Harley agreed, adding that the parish council had had firsthand experience regarding response times when the Clerk has had to contact them to attend the parish hall in the past.
Relief Caretaking –
The Clerk advised that the new Caretaker has now booked two lots of leave & the new Relief Caretaker has decided to stand down due to other commitments.
It was agreed to offer the next candidate along (RB) the position & if the situation has not been resolved before the Caretaker’s first lot of leave in July, hirers will have to be instructed to clear up the hall themselves. Cllrs. Rigby & Mrs. Bryant offered to assist with unlocking & locking up over this period if necessary. Cllr. Mrs. Harley advised that bookings should not be taken for Sunday 24th July 2011, in the Caretaker’s absence.
Boundary Sign Surrounds – The clerk advised that these were due a condition inspection.
Cllr. Rigby agreed stating that having recently cleaned the Ilkeston Road sign; the surrounds remain in good order but could do with a fresh coat of preservative.
Cllr. Mrs. Harley suggested asking the Caretaker if he would be prepared to do this.
Cllr. Rigby felt that in the first instance the council should contact BBC who uses a gentleman specifically for the repair & maintenance of this type of street furniture.
18/11. Date of next meeting.
Tuesday 4th October 2011 – Budget.
The meeting closed at approximately 8.04pm.
the Finance & General Purposes Committee meeting held at the Trowell Parish Hall on Tuesday 7th June 2011, at 8.05pm.
Present: Cllrs. K. E. Rigby (Chair), Mrs. M. Birkitt, Mrs. J. E. Bryant & Mrs. L. Harley.
Clerk: Mrs. A. K. Mitchell.
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01/11. To receive apologies for absence.
Cllr. Mrs. Harley moved acceptance of apologies from Cllr. Lockwood, Cllr. McGann & Cllr. Mrs. McGann (holidays). Seconded by Cllr. Rigby. All in favour.
02/11. To elect a Chairman.
Cllr. Rigby proposed by Cllr. Mrs. Harley, seconded by Cllr. Mrs. Birkitt All in favour.
CLLR. KENNETH RIGBY was therefore duly elected as Chairman.
Cllr. Rigby took the Chair at this point. Cllr. Rigby thanked everyone for their votes, adding that it has been a long time since he has been a Chair or Vice Chair of a parish council committee and it is nice to be back.
03/11. To elect a Vice-Chairman.
CLLR. MRS. LYN HARLEY was elected Vice-Chairman. Moved by Cllr. Rigby, seconded by Cllr. Mrs. Bryant. All in favour.
04/11. Declaration of Members’ interests.
None.
05/11. To note the minutes of the previous meeting.
Cllr. Mrs. Harley moved acceptance of the minutes of the previous meeting held on 22nd February 2011, as a true record. Seconded by Cllr. Mrs. Bryant. All in favour.
06/11. Matters arising from the minutes.
None.
07/11. Financial position to date.
Cllr. Rigby moved to accept the statement. Seconded by Cllr. Mrs. Bryant. All in favour.
Members were asked to note two amendments on the statement & they were also supplied with an up to date copy of the parish council’s invoice tracker report.
08/11. Christmas Lights.
Cllr. Mrs. Bryant commented on what a marvellous job the McGann’s have made of the proposed Christmas lighting site survey. Cllr. Rigby agreed with these sentiments and now the potential sites have been identified it puts the pressure on him.
Cllr. Rigby advised that he has identified the Council officer who has done these installations for NCC in the past. He has made five calls to that officer in the last week to try & get some ideas of costs & installation specifications etc. The gentleman has yet to return Cllr. Rigby’s calls & he is very annoyed about this lack of courtesy.
The Clerk advised that she too has not received a response from NCC to her email on this issue.
Cllr. Rigby will therefore take his enquiries higher tomorrow.
Standing Orders were suspended for five minutes to attend to a disturbance outside the building.
Cllr. Mrs. Bryant enquired about costings. The Clerk advised that contractors have indicated that they would need to price for individual sites because each one’s requirements would be different.
09/11. Quality Parish Councils.
The Clerk asked if she should start compiling a portfolio of work towards the necessary Clerk’s professional qualification. It was agreed that although this is low priority now the Council is so low on Members she should still start working towards this & therefore create a portfolio. It was agreed that this item should remain on the agenda.
10/11. Parish Council Health & Safety Model.
Members had received a copy of the completed legionella risk assessment report prior to the meeting. It was agreed that the monitoring/testing regime should be added to the caretaker’s list of duties.
It was agreed that the Clerk should order the necessary water testing equipment & make arrangements for the caretaker to receive the necessary training.
It was agreed that the next step is for the Clerk to draw up a draft health & safety statement & policy for the consideration of Members.
11/11. 2011 Annual Parish Meeting.
Cllr. Mrs. Bryant said that as there was not a huge turnout using the annexe had been a good idea. Cllr. Mrs. Harley added that Cllr. Lockwood has said that he would prefer there to be a top table for Councillors. Cllr. Rigby commented that the time taken to arrange the meeting against the attendance achieved is significant. He added though that if it is any consolation, two other local councils had a zero attendance at their meetings.
It was agreed to advertise future meetings through the parish council’s in-house media & the church magazine.
12/11. Financial Regulations Review.
It was noted that the Clerk had passed information to Members prior to the meeting regarding the introduction of new audit regulations that will take place shortly. The Clerk therefore suggested that a small working party be formed to revamp this document to incorporate all the new requirements facing parish council’s on this particular issue.
It was agreed to refer this matter back to the July Council for further consideration.
13/11. 2010/2011 Annual Accounts Update.
The Clerk advised that the Internal Auditor had spent Saturday afternoon with her auditing the books. There were no problems to report at this stage & the Clerk will now pull the Annual Return together for consideration at the June Council meeting on 14th June.
14/11.Clerk’s Report.
The Clerk had nothing further to report at this time.
15/11.Date of next meeting – 4th October 2011 – Budget Meeting.
The meeting closed at approximately 8.35pm.
MINUTES OF THE SHORT TROWELL PARISH COUNCIL MEETING, HELD IN THE TROWELL PARISH HALL ON MONDAY 23RD MAY 2011, AT 10.30AM.
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Present: Cllrs. Mrs. J. E. Bryant – Chairman, G. Lockwood, Mrs. M. Birkitt, Mrs. L. Harley, Mrs. C. McGann, P. Newcombe (MEA) & P. Wilson (RCAN).
Clerk: Mrs. A.K. Mitchell.
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38/11. TO RECEIVE APOLOGIES FOR ABSENCE.
Cllr. Mrs. McGann moved acceptance of apologies from Cllr. Birkitt (illness), Cllr. McGann (other commitments) & Cllr. Rigby (other commitments). Seconded by Cllr. Mrs. Harley. All in favour.
39/11 DECLARATION OF MEMBERS INTERESTS.
None.
40/11. To consider/discuss the Sustainable Energy Audit of Trowell Parish Hall which was carried out in April 2011 by Phil Newcombe of Marches Energy Agency.
It was noted that the Clerk needs to obtain an insurance quotation in respect of the proposed p.v. panels & this will need sending to Mr. Newcombe for consideration.
Cllr. Mrs. Bryant reminded Members of the concerns surrounding the installation of p.v. panels on the parish hall roof – surrounding trees & children accessing the roof area.
Mr. Newcombe then went through his report with Members. Suggestions included:
Reflective radiator panels at an estimated cost of £5 per radiator & these would last 10-15years. (Radmate).
The primary pipe work around the boilers requires lagging.
Experiment with using the immersion heater less.
It would be difficult to insulate the barrel roof but the flat roofs could be done at an estimated cost of £10k & with a 20 year payback period. Sprayed insulants for the barrel roof are a possibility but these are expensive.
External wall insulation with a pebbledash effect – internal insulation is also possible but this work is more intrusive. External would cost an estimated £20k & would take 23 years to pay back with internal works costing about £10k & taking about 11 ½ years to recoup in savings.
Draft proofing.
Door closers.
Automatic door closers/openers for the main doors.
Cllr. Lockwood commented that the Council has just started thinking about replacing the hall which will be a long term project. He advised that he has received a call from the Rector & it is a possibility that if both organizations facilities need replacing a joint, purpose built building could be a possibility, however this is a 20year plus scheme.
Cllr. Lockwood feels that the key to implementing projects is how much money can be raised from grants to do the works.
He asked if the internal wall insulation costs included reinstatement of the décor etc – Mr. Newcombe advised that a certain amount of guesswork is involved at this stage. Cllr. Lockwood added that installing the radiator panels is a possibility & the suggested changes to the hall’s lighting arrangements are also definitely worth consideration.
Cllr. Lockwood raised the issue of insulating granules in paint & asked if it is effective. Mr. Newcombe advised that it is but it is not comparable.
It was suggested that an annexe roof survey be carried out by a contractor to see which option, internal or external refurbishment is the best, most cost effective solution. Cllr. Lockwood added that door closing mechanisms are also worth considering.
Cllr. Lockwood proposed that the following improvements be investigated further –
Door closing mechanisms, replacement light fittings, radiator panels, roof insulation, draught proofing &internal wall insulation. Seconded by Cllr. Mrs. Harley. All in favour.
Mr. Newcombe will send some details of contractors to the Clerk to assist her with this.
Mr. Newcombe will make some further amendments before issuing the final report.
Mr. Wilson advised that RCAN are keen to promote this kind of energy production through p.v. panels & secured some funding from the Broxtowe Partnership for it & Trowell is the preferred site for installation. A total capital funding of £18,000 has been obtained. It was noted that RCAN & MEA are just facilitators for this initiative & Nationwide Solar were asked to get involved as they have previously done some work for NCC. The panels once installed would belong to the parish council.
Cllr. Mrs. Harley proposed that the parish council proceeds with the project to install a number of p.v. panels on the annexe roof at the parish hall. Seconded by Cllr. Lockwood. All in favour.
41/11 . CLERK’S REPORT.
Cllr. Lockwood proposed that the council’s investment bond with the Co-op Bank is reinvested for another 12 months upon maturity next month. Seconded by Cllr. Mrs. McGann. All in favour.
.
The meeting closed at approximately 11.50am.
Minutes of the Public Open Forum Held at the Trowell Parish Hall on Tuesday 10th May 2011, at 7.15pm.
Present - Cllrs. Mrs. M. Birkitt (Chairman), K. Birkitt, G. Lockwood, Mrs. J.E. Bryant, Mrs. C. McGann, R. McGann, K.E. Rigby, Mrs. L. Harley & 1 parishioner.
Clerk – Mrs. A. K. Mitchell
Cllr. Mrs. Birkitt opened the meeting & thanked everyone for their attendance.
It was noted that as there were no questions forthcoming, the Open Forum was closed with no enquiries.
Minutes of the Trowell Festival Village Committee meeting held in the Parish Hall on Tuesday, 3rd May, 2011, at 7.30pm
Present: Mrs.M.Cornhill (Chairman)
Cllr.Mrs.J.Bryant and Cllr.S.Harley.
Mrs.I.Cook, Mrs.M.Fry, Mrs.P.Hughes, Mrs.N.Potts, Mrs.P.Wilson.
Mr.D.Corns, Mrs.B.Kilby, Mrs.D.Attenborrow and Mrs.M.Ennis.
Mrs.B.R.Cobon (Minutes Secretary)
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1. Apologies for absence
Apologies received from Cllr.K.Rigby and Mrs.S.Williams.
2. Declaration of Members’ interests – none.
3. Approval of minutes of previous meeting – 29th March, 2011
Cllr.Mrs.Harley moved the minutes of the previous meeting. Seconded by
Mrs.Hughes. All in favour.
4. 60th anniversary of Festival of Britain Village Award celebrations
(a) “Trowell through the Years” Exhibition:
Mrs.Cornhill congratulated Mr.Corns on his contribution to the BBC’s
local news and Radio 4 programmes on the part Trowell played in winning the Festival of Britain Village award in 1951. She also informed members that
the Ilkeston Advertiser had taken photographs of members of the Committee
who were available that morning and she had directed them to Mrs.Ennis and
Mr.Corns’ for more information of their contributions to the event.
Mr.Corns asked for the exhibition be in the centre of the hall and requested
Cllr.Mrs.Bryant to order as many screens as available as his collection was
expanding by the day.
Cllr.Mrs.Bryant will set up the projector in the annexe as a mini cinema for
the dvd and photo display. Having tried to ascertain the position on copyright and having received no response from the original recording company, plus these films are available on U-tube so widely in the public domain, it was agreed to affix a note on each chair to explain that no charge is being charged and naming the original recording company. Cllr.Lockwood also has a DVD of the Millennium obelisk being erected and Mrs.Cook has photos of the motorway bridge being constructed. Mr.Corns also mentioned
there was a section of a video called “Jim’s Lens” which features Trowell
if that could be abstracted. He believes Cllr.Rigby has it at the moment.
Old minute books – ask Mrs.Mitchell, with Council’s permission, for copies of old minute books covering 1950-52, 1975-76, and 2003/4, the
Millennium Book of resident parishioners and any Visitors’ Books from 1950. These will be included with Mr.Corns’ display. Cllr.Mrs.Harley will obtain a new Visitors’ Book for this event.
WI scrap books and photos – will require 1 table.
4. (a) “Trowell through the Years” Exhibition (cont.)
Raffle – Cllr.Mrs.Harley will run the raffle and take charge of the Visitors’ Book signings. It was agreed to donate any profits to Trowell School.
Neon Logo – still needs to be PAT tested. The Caretaker will put it up where it needs to go.
Souvenirs – Cllr.Mrs.Bryant said Council was satisfied with what the Committee was doing in this regard. Having finalised the designs the order for the schoolchildren’s souvenirs of ruler, pencil and bookmark, and the coasters for visitors will be placed in the coming week.
Children’s Activities – Arrangements are in hand for colouring and puzzle
activities. Kris Katchit will supply ropes and stakes for the circus skills free of charge if needed. He has forwarded the necessary CRB, Public Liability Insurance and Risk Assessment papers. A cheque for £250 will be requested via the Parish Clerk for payment on the day.
Music – A cheque for £275 for the Saxophonist, Paul Hollis, will be requested via the Parish Clerk for payment on the day. Agreed to place him on the
stage.
Scouts & Guides activities – they have requested a table near a socket for their photo quiz. Agreed to place them in the back right hand corner facing the stage. The balloon race will be run from outdoors.
Indoor/Outdoor refreshments – as previously stated. Mrs.Potts and Mrs.Williams will ensure any monies taken for scones over the lunch time period will be allotted to the WI fund. An ice cream van will be sited outside in the car park.
Indoor/Outdoor decorations – Mrs.Cornhill has purchased the additional £10 worth of flags for the annexe. Agreed to meet from 4.00pm on Friday for hanging the bunting and setting up. Meet Saturday morning at 9.00pm to hang the bunting and banner outside. Balloons to be blown up on the day and placed on tables, with table flags, around the hall, and for visiting guests/children to take away.
Commemorative gifts – a cotton shopping bag inscribed with the logo will be delivered to each household in the village after the event.
(b) School plans – Friends of Trowell School members will be displaying old school rolls, etc.
(c) Festival Arts and Flowers
Mrs.Ennis reported she has had a good variety of responses. Mrs.Attenborrow is meeting with the flower arrangers on Monday and David Wright is filming their every move for his showing which will be on a loop system in Church.
There will be a short Opening Service at 10.30am on Friday 17th June with refreshments being served. The Festival will close at their discretion on the Sunday evening after the 6.00pm Songs of Praise service. Agreed to request
a cheque for £50 to be made out to Trowell St.Helen’s PCC for the Parish Council’s floral arrangement which will be displayed alongside the plaque in the foyer.
4. (d) Mayoral Invite
The new Mayor has not been named as yet so attendance at the event cannot be confirmed at this time.
(e) Publicity
In addition to publicity already displayed articles will be included in the Ilkeston Advertiser and the Parish Council will be putting
out a press release in May and June. Erewash Sound has been notified and the Local History Society has been informed. Up-to-date posters, with the Church’s opening hours will be circulated where possible.
(f) Public Liability Insurance
Mrs.Mitchell has been asked to notify the Parish Council’s insurance company of the details of the event.
5. To draw up layout plan of the hall
As detailed in the foregoing script.
6. Tribute Night
This has been booked for Saturday, 13th August, at a cost of £323. A deposit of £40
has been paid. Tickets will be free to Trowell residents, with a charge of £5.00 per
ticket to non-residents. There will be 2 – 45 minute sessions of 50’s/60’s music and bring your own refreshments.
7. Emergency Plan
Draft agreed.
8. Risk Assessment
Draft agreed.
9. PC Clerk’s financial report
This was noted. Cllr.Mrs.Harley reported that there is a sum of £4,886 in the
Festival Fund and £700 from this year’s budget to spend. Agreed the cost of the
musicians (sax player and tribute night) should be paid from this year’s budget.
10. Date of next meeting – to be arranged.
The meeting closed at approx. 9.10pm.
Minutes of the Trowell Festival Village Committee meeting held in the Parish Hall on Tuesday, 29th March, 2011, at 7.30pm
Present: Mrs.M.Cornhill, Chairman.
Cllr.Mrs.J.Bryant, Cllr.Mrs.S.Harley, Mrs.S.Williams,
Mrs.P.Hughes, Mrs.N.Potts, and Mrs.P.Wilson.
Mr.D.Corns, Mrs.B.Kilby, Mrs.D.Attenborrow and Mrs.M.Ennis.
Mrs.B.R.Cobon, Minutes Secretary
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1. Apologies for absence
Apologies received from Cllr.K.Rigby, Mrs.I.Cook and Mrs.M.Fry.
2. Declaration of Members’ interests - none.
3. Approval of minutes of previous meeting
Cllr.Mrs.Bryant moved the minutes of the previous meeting held on 23rd February,
2011 including an amendment to the list of Apologies (Mrs.Chater should read
“Mrs.S.Chalkley” and Mrs.Cook “will be” passing on various Festival of Britain
items…”. Seconded by Mrs.Potts. All in favour.
4. (a) Exhibition:
(i) History – D.Corns and B.Kilby – Cllr.Mrs.Bryant will enquire as to the size
of the screens Broxtowe are providing. 2 sets are on order at the moment.
Old scrap book and photos -WI who have their own screens.
Screened photo display – Cllr.Mrs.Bryant has gathered together various subjects to show including photos from the Calor award, photos from top of Church, DVD of obelisk being put in place, and is looking into transferring a Festival of Britain and The Coronation tape onto DVD, etc.
Children’s activities – various puzzles and colouring projects (JB).
Mrs.Potts will provide crayons, straws for flags.
Cllr.Mrs.Bryant will pursue engaging a circus workshop artist, face painting, or clown, provided the cost is under £200. Also ask if they can bring their own marquee if the weather is inclement. Otherwise query the cost of hiring our own marquee.
Neon Logo – will need testing and hanging – ask Mrs.Cook to get out ready for
collection.
Parish Council minute books – request 1950’s minute books for display plus
Visitor’s books from previous years. New visitor’s book to be purchased for
this year.
Music – the Committee considered quotes from a brass band and a sax player.
Taking all things into consideration, weather, noise, costs, etc. it was agreed
to engage the sax player at a cost of £275 for 2 – 45 minute spots.
Cllrs.Mrs.Harley and Mrs.Bryant reported that they have planned a 50/60’s
tribute night for 13th August at a cost of £323 which will be free to villagers on a first-come-first-served basis (with guests being charged).
4. (a) Exhibition (cont.)
Commemorative gifts – Cllr.Mrs.Bryant displayed samples supplied
by Focus printing company for consideration. The Committee agreed the
choice of bags for delivery to all households, a set of ruler, pencil and bookmark (for the children at Trowell School), and pvc banner (most of the products being eco
friendly and all appropriately printed with the Festival logo), plus red, white and blue pvc bunting.
Also agreed was the purchase of 500 red and blue balloons with a white logo and
250 coasters as souvenirs for visitors to the exhibition. Including extra bunting for the frontage of the Parish Hall the total cost of the above being well below £2,000.
Agreed a separate purchase of £10 worth of plastic Union Flag bunting for decorating the annexe.
The Committee recommend that Council approve the purchase of the above articles.
Cllr.Mrs.Bryant has some small flags for table decorations.
Cllr.Mrs.Harley volunteered to organise a raffle of commemorative gifts – proceeds to go to a chosen charity.
Scouts & Guides – for health and safety reasons the Scouts and Guides feel it would not be possible for them to organise a Village Trail but have offered to do a new photo quiz and have asked if they can also organise a balloon race with a prize for the farthest reaching balloon. Agreed.
Refreshments – Agreed WI serve morning drinks and biscuits, Mrs.Potts and
Mrs.Williams serve hot dogs at lunch, and WI serve drinks, biscuits, and strawberry and cream scones in the afternoon. Mrs.Cobon will contact the usual ice cream
suppliers.
(b) Mayoral invite
The Mayor’s office has noted the event in the Civic diary but cannot confirm
attendance until after the elections and Annual Council meeting in May. Mrs.Hughes kindly agreed to make up a red, white and blue floral corsage for the Mayor and Consort should they attend.
(c) School’s celebratory plans
Mrs.Cornhill reported that in addition to previously reported activities at school children the children will be going to London the same week visiting the Abbey and walking along the embankment to the Festival site. They will also have a 50’s theme dressing up day and Morris dancing with the May pole. There is a possibility of the May pole being brought to our event but this has to be confirmed.
(d) Festival Arts and Flowers at Church
Invitations for groups/organisations and individuals to take part are now in circulation. Nearer the day opening times will be publicised. It was agreed a floral arrangement on behalf of the Committee and Parish Council should be displayed. Mrs.Attenborrow will make one up in red, white and blue, up to the value of £50, and place it on a pedestal near to the plaque in the Church foyer.
Songs of Praise – Sunday, 19th June, 6.00pm.
4. (e) Publicity
Agreed to send a copy of the poster, as it is to-date, for the May edition of the Church magazine and up-date it in time for the June publication.
There will be an article in Trowell Times at the end of April and there will be
another edition of Trowell Times delivered before the actual event. Other
publications will be notified at the appropriate time. Mrs.Kilby will add an article
to the Ilkeston History Society newsletter.
(f) Public Liability Insurance
Details of the event will be sent to the Parish Clerk so she can notify the
insurance company of our plans.
5. To draw up provisional programme of events
As per heavy typed details above – to be firmed up.
6. Emergency Plan
This will be amended where necessary.
7. Risk Assessment
To be drawn up when the details are finalised.
8. P.C. Clerk’s financial report
It was noted that an amount of £4401 is available to cover the Festival of Britain
anniversary celebration.
Cllr.Mrs.Harley will check if the balance from 2010/11 has been added to the
FoB fund.
9. Christmas 2011
It was agreed to invite the incoming Parish Council Chairperson to open the Christmas event this year. It was agreed not to have the snow and candy floss this year to keep costs down. Also there would be an extra cost to the public for him to mingle and provide
balloons – this was declined.
10. Date of next meeting - provisional date of Tuesday, 3rd May.
The meeting closed at approx. 9.00pm.
MINUTES OF THE MEETING OF THE TROWELL PARISH COUNCIL, HELD IN THE PARISH HALL ON TUESDAY 8TH MARCH 2011, AT 7.15PM.
____________________
Present: Cllrs. Mrs. Birkitt – Chairman, K. Birkitt, G. Lockwood, W.J. Bryant, Mrs. J. E. Bryant, S. Hallam, Mrs. C. McGann, R. McGann, Mrs. P. Cardwell Mrs. L. Harley& K. E. Rigby (Parish, Borough & County) (part meeting).
Clerk: Mrs. A.K. Mitchell.
____________________
266/10. TO RECEIVE APOLOGIES FOR ABSENCE.
None.
267/10. DECLARATION OF MEMBERS INTERESTS.
None.
268/10. TO APPROVE MINUTES OF THE TROWELL PARISH COUNCIL MEETING & OPEN FORUM HELD ON 8TH FEBRUARY 2011.
Cllr. Lockwood moved acceptance of the minutes of the Open Forum meeting held on 8th February 2011, as a true record. Seconded by Cllr. Bryant. All in favour.
Cllr. Lockwood moved acceptance of the minutes of the Trowell Parish Council Meeting held on 8th February 2011, as a true record. Seconded by Cllr. Bryant. All in favour.
269/10. LOCAL POLICE REPORT – P.C. FARRELL.
It was noted that a copy of this report had been circulated to Members by email prior to the meeting.
270/10. MATTERS ARISING FROM THE MINUTES:
270.1/10 Damage to Verges & village parking issues.
It was noted that there had been two incidents of damage to the verge on Stapleford Road. These had been reported to BBC who have advised that they are considering introducing preventative measures at the site.
271/10. MATTERS ARISING FROM THE “OPEN FORUM”.
271.1/10. Stapleford Road Railway Bridge.
It was noted that an email has been sent to Network Rail with photos of the trees in question attached.
271.2/10 Dog Fouling Issues.
It was noted that there have been no new reports received.
271.3/10 Youth Issues.
It was noted that the motorcycle issue at Pit Lane has been reported to PC Farrell as requested. Cllr. Mrs. Cardwell advised that she has reported to the residents concerned that they should report incidents to the Police directly as & when they occur.
272/10. TO DEAL WITH CORRESPONDENCE.
It was noted that these documents had been circulated via email prior to the meeting.
Date. Sender. Nature of Correspondence. Notes/Action required.
03/02/2011 NCC Details of pensions courses. Forwarded to all Members.
03/02/2011 Whitehilldirect Ltd Sales email
03/02/2011 Nottinghamshire County Training Partnership. Training Programme for the Certificate in Local Council Administration.
03/02/2011 Nottinghamshire Building Preservation Trust Details of the results of the 2010 Harry Johnson award. Next competition 2012.
04/02/2011 Green Campaign Sustainable communities Act Forwarded to all Members.
05/02/2011 Nottinghamshire Police Authority Independent Custody Visitor Recruitment Campaign Poster Placed in village notice board.
07/02/2011 Victim Support Notts Dinner 2011 booking form. Forwarded to all Members.
09/02/2011 Awsworth PC Meeting notification. Forwarded to all Members.
09/02/2011 RCAN Details of fundraising event. Forwarded to all Members.
09/02/2011 BBC Weekly list of planning applications. Includes 11/00041/FUL.
09/02/2011 BBC Weekly list of determined planning applications. Includes 10/00683/FUL Conditional permission granted.
10/02/2011 Voluntary Action Broxtowe January Newsletter.
10/02/2011 BBC Erewash Valley Trial Leaflets. Copies to all Members & remainder displayed at the parish hall.
12/02/2011 NCNHSTPCT Public Board Meeting notice. Placed in main noticeboard.
12/02/2011 Proludic Sales letter.
12/02/2011 Gopak Sales leaflet.
12/02/2011 SMC Catering Services. Sales letter & leaflets.
14/02/2011 RCAN Details of Training courses. Forwarded to all Members.
14/02/2011 BBC LAA Reward Grant – Round 3 Already forwarded to all members by PC.
15/02/2011 NCC Travel & Transport Briefing Forwarded to all Members.
15/02/2011 Dr. N. Palmer Email Update.
15/02/2011 BBC Weekly list of determined planning applications. None in Trowell.
15/02/2011 BBC Weekly list of submitted planning applications. Includes 11/00076/FUL.
15/02/2011 Broxtowe Youth Homeless Choice Based Lettings Broxtowe. Forwarded to all Members.
18/02/2011 BBC Planning application 10/00560/FUL Passed to LH/WJB.
18/02/2011 BBC Planning application 11/00076/FUL Passed to LH/WJB.
19/02/2011 BBC Planning application 11/00060/FUL Passed to LH/WJB.
19/02/2011 BBC Erewash Trail leaflets. Placed in parish hall foyer.
19/02/2011 St John Ambulance Course details. Passed to BRC for info.
22/02/2011 The Nottingham Textile Art Group Poster Placed in main noticeboard.
22/02/2011 BBC Indigenous Arts Exhibition promotional material. Placed in main noticeboard & in parish hall foyer.
24/02/2011 BBC Weekly list of submitted planning applications. Includes 11/00060/FUL & 11/00094/FUL. Forwarded to all Members.
24/02/2011 RCAN Free Training Seminars. Forwarded to all Members.
24/02/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
26/02/2011 Proludic Ltd Sales Catalogue.
26/02/2011 Dr. N. Palmer Email Update.
28/02/2011 Viking Direct Sales Voucher.
01/03/2011 Viking Direct Sales Catalogue.
01/03/2011 English Heritage Email regarding Caring for places of worship guide. Forwarded to all members.
01/03/2011 Navigus Planning Email concerning the Localism Bill. Forwarded to all Members.
02/03/2011 Furniture @ Work Ltd Sales Catalogue.
02/03/2011 Viking Direct Sales Catalogue.
02/03/2011 JTF Sales leaflet.
02/03/2011 Wicksteed Sales leaflet.
02/03/2011 Seton Sales catalogue.
02/03/2011 Sydney Leleux Change of email details. Updated address book & forwarded to all Members.
02/03/2011 Aon Hewitt LGPS Employer Briefing. Forwarded to all members.
03/03/2011 BBC Development Control Agenda for the meeting on 9/3/11. Forwarded to all members.
03/03/2011 BBC Cabinet agenda for the meeting on 8/3/11. Forwarded to all Members.
03/03/2011 Monster Play Sales leaflet.
03/03/2011 Came & Company Parish Council Insurance Sales leaflet.
03/03/2011 BBC Weekly list of Mayor’s engagements. None in Trowell.
03/03/2011 Cllr. Mrs. Cardwell Partnership Message. Members already in receipt direct from PC.
04/03/2011 Cllr. Mrs. Cardwell Details of Rutland House Open Day. Members already in receipt direct from PC.
07/03/2011 Mogodirect Sales catalogue.
07/03/2011 Plantscape Sales CD.
07/03/2011 NCC Changes to concessionary travel scheme poster. Placed in village noticeboard.
273/10 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Trowell Festival Village Committee.
The minutes of Trowell Festival Village Committee, along with any recommendations contained therein were presented by Cllr. Mrs. Bryant. Seconded by Cllr. Bryant. All in favour.
Cllr. Mrs. Bryant advised that the jubilee event is to be a whole village partnership. The church are to be involved as is the school although details have yet to be confirmed.
Cllr. Mrs. Harley proposed that to allow for setting up time for the jubilee event the regular hiring on Friday 17th June 2011 be cancelled. Seconded by Cllr. Hallam. All in favour.
It was noted that there will be a 1 page poster in the next edition of the Trowell Times as usual. The 2011 Christmas Event has not been discussed in detail but it has been agreed that a 1950’s theme will be carried through.
Cllr. Rigby joined the meeting at this point.
Cllr. Mrs. Harley advised that Mrs. Cornhill will be standing down from the Committee shortly. She added that the Committee will fail if there is not more input from the Council & if younger blood is not introduced from the village & that this is something that will need to be addressed after the forthcoming election.
Cllr. Mrs. Harley asked that Members trust herself & Cllr. Mrs. Bryant to spend the money contained in the FOB fund wisely for commemorative items etc.
Members were asked to approve in principle that a music event be held at the parish hall during 2011 as part of the celebrations. The Committee is to meet again at the end of March & will firm up a budget proposal for this meeting.
Cllr. Mrs. Harley proposed that Cllr. Mrs Bryant & she be responsible for the management of the FOB budget for the jubilee celebrations. Seconded by Cllr. Mrs. Cardwell. All in favour.
Cllr. Bryant commented that for the music event, if a live band proved to be too expensive then the committee could revert to a disco or similar.
Parish Hall & Grounds Committee.
The minutes of the Parish Hall & Grounds Committee, along with any recommendations contained therein were presented by Cllr. Lockwood. Seconded by Cllr. Hallam. All in favour.
Finance & General Purposes Committee.
The minutes of the Finance & General Purposes Committee, along with any recommendations contained therein were presented by Cllr. Hallam. Seconded by Cllr. Mrs. Harley. All in favour.
Planning & Environment Committee.
The minutes of the Planning & Environment Committee, along with any recommendations contained therein were presented by Cllr. Mrs. Harley. Seconded by Cllr. Hallam. All in favour.
Borough/County Councillors Report.
Cllr. Rigby asked for two volunteers to join a liaison committee regarding the open casting issue. Cllr. Rigby advised that he is the co-ordinator tasked with setting this up. He added that he has already received nominations from Cossall & Kimberley. It was agreed to discuss this matter further under item 283/10 of the agenda.
Christmas lights site visit – It was agreed for Members to meet in Kimberley on Thursday of the following week.
Cllr. Rigby advised that at next month’s meeting he would be presenting the Council with cheques for the additional grit bins & the village Christmas lighting project.
School Governor’s Report.
Cllr. Lockwood reported that the school had won a recent indoor rowing event. It was agreed to send a congratulatory letter to the school in recognition of this success.
He added that this Friday was “Gardening Day” & that a cheque for £200 had been received from the Trowell Garden Centre towards the initiative.
It was also noted that the additional Royal Wedding Day Bank Holiday would be taken on 22nd July as the actual wedding day falls within the school Easter holidays anyway.
The budget has been set for next year & the amount of money is lower that this year but there is currently enough money in reserves to retain all the existing staff & carry out some small capital projects.
The school is feeling the effects of the staffing cuts at the County Council & it was noted that the additional work will have to be picked up by the school staff.
Cllr. Mrs. Bryant asked how many children were currently on the school role – she was advised that the figure is currently in the region of 160.
Website.
Cllr. Lockwood reported that there had been 1306 page views in February.
The Clerk advised of a query regarding the hall bookings calendar – it was agreed that it would be appropriate to include initials as a booking reference online in respect of private functions.
It was noted that a complaint had been received regarding the inaccuracy of the Google map on the site. Cllr. Lockwood confirmed that this error is out of the Council’s control & the responsibility of Google themselves.
274/10 PIT LANE IMPROVEMENTS UPDATE.
It was noted that the Clerk has downloaded the Awards for All application form. She will type it up & then forward a draft to Trowell FC to amend/supply information as necessary. Members were asked to consider an email from the football club concerning the provision of w.c. facilities at the site. It was noted that the Council would not be willing to take responsibility for any new toilet facilities at the ground.
.
275/10 PARISH HALL PLAY PARK UPDATE.
It was noted that the Clerk has contacted both the school & pre-school asking for suggestions in respect of under-fives equipment for the site.
276/10. SIGNAGE ISSUES.
It was noted that Cllr. Rigby had cleaned the Trowell sign on Ilkeston Road himself yesterday.
277/10. GREEN PARISH COUNCIL SCHEME.
It was noted that the Clerk has arranged for the energy audit to be carried out on the 21st March. It was also noted that the Clerk had provided Members of a copy of the report from the installers regarding the proposed solar panels for consideration.
Cllr. Rigby commented that there is currently a push on solar panels for private households but pointed out that different equipment is required in relation to power & the supply of hot water & that there is no guarantee with the weather that the suggested results will be achieved.
278/10 VILLAGE POST BOXES.
The Clerk advised that she has received an acknowledgement from Royal Mail on this issue & is being allocated a customer services officer who will contact her directly.
279/10. BOUNDARY BROOK BRIDGE.
The Clerk advised that she had contacted PC Farrell as requested & he had advised that no incidents had been reported to date.
Cllr. Rigby advised that he is following up on an issue raised at the CAT meeting but pointed out that the area leading up to the bridge is a public footpath not a footway (pavement/adopted highway) so does not have to be surfaced but he will pursue the installation of some hardcore or other suitable material to alleviate the mud problem anyway.
Cllr. Mrs. Harley advised that she has written an article on this matter for the Trowell Times but having consulted 40 households on this issue she has only received 4 responses to her enquiries.
280/10 FOUL SMELL FROM THE BOROUGH OF EREWASH
Members were asked to note the contents of an email received from Erewash Borough Council on this issue.
Cllr. Rigby advised that there is nothing new in the email that hasn’t been raised in previous battles. Cllr. Rigby will continue to pursue this through the EA, adding that the EA did issue the authorization permit so everything should be in one place. Cllr, Rigby is to meet with John Dronfield later this month & will report back.
It was noted that at the CAT Meeting it was established that the current problem is down to the composting site which is very useful.
281/10 CHRISTMAS LIGHTS.
It was noted that the Clerk is chasing AMP for a meeting on this subject & it was suggested that a meeting with NCC might be appropriate too.
Cllr. Rigby suggested that the site visit to Kimberley be carried out & then Members agree which trees in the village they would like to light.
It was agreed in the meantime to enquire whether NCC would carry out installation work on behalf of the parish council. It was also agreed to obtain separate quotes for each separate site for budgeting purposes as it may not be possible to install all the displays in the first year for financial reasons.
282/10 SEVERE WINTER WEATHER.
It was noted that the new grit bins have now been installed but that the Clerk has not yet received the invoice for this work.
283/10 OPENCAST ISSUES – TROWELL/COSSALL.
It was noted that the Clerk is currently seeking clarification from NALC concerning fighting funds.
Cllr. Rigby commented that he is happy for the Council to undertake this & suggested that clarification be sought as to whether this can be done under s.137.
Cllr. Mrs. Harley suggested using the remaining Village of the Year prize winnings. Cllr. Mrs. Bryant commented that initially she could not see why Kimberley Town Council had become involved. It was noted that their involvement relates to loss of amenities & that Babbington is within the Kimberly boundary.
It was commented that £1 per household might not be enough with only 2,700 households in Kimberley, 1,000 in Trowell & 300 in Cossall.
Cllr. Bryant commented that he is concerned that UK Coal will see the council’s decisions minuted in public meetings. It was agreed however that UK Coal can more than match any funding 4 council’s can put together. Cllr. Rigby advised that there were 1044 households on the Council Tax register for Trowell last year.
Cllr. Rigby asked for two nominees for the liaison committee mentioned earlier.
Cllr. Mrs. Harley commented that there is an election coming up & asked if the Council is working on the assumption that all Members are continuing. It was agreed that the Council cannot make decisions based on the unknown & that the Council would have to look at the matter again after the election if necessary.
Cllr. Mrs. Cardwell asked what would be involved. Cllr. Rigby advised that it is not an action committee, just a liaison committee between the 4 councils involved to try & tie things together. Cllr. Rigby offered to stand himself to fill one of the places. Cllr. Lockwood offered to stand until the end of 2011 & then he would reconsider his position.
284/10. FINANCIAL REGULATIONS REVIEW.
Members were asked to consider a response from NALC regarding the position of RFO. The Clerk will circulate a draft document shortly.
Cllr. Hallam commented that the RFO issue is a separate matter as it has employment implications etc. He added that changes are already taking place regarding Caretaking etc & new safeguards will have to be adopted accordingly. He said that the Chair of the Council & Chair of the F &GP Committee should have a checklist on this issue. He added that the Clerk/RFO is a combined role & that is where the expertise lies but Members should be checking what is done.
Cllr. Lockwood suggested that the issue of the RFO’s role be discussed fully at the next F & GP Committee. He added that the Clerk would be distributing the revised draft regulations shortly for consideration & that the initial query had only been could a Councillor hold the position of RFO & he feels that F & GP would be the appropriate forum to discuss that response.
Cllr. Rigby agreed adding that it would be unfeasible to ask any one Councillor to undertake that role although there may be some merits in the Clerk’s suggestion of a Member acting as an “overseer” with whom she could directly liaise & that this should be discussed at F & GP.
285/10 APM ARRANGEMENTS.
The Clerk advised that the agenda has been published with copies of the agenda & minutes having been sent to Members. It was agreed that this year’s meeting will be held in the annexe.
286/10 The Localism Bill.
Cllr. Mrs. Bryant advised that she has attempted to read this but has not got to the end of it & thinks it would be useful to have more time to think about it to pull Members thoughts & feelings together on this issue.
Cllr. Lockwood thinks it is interesting but can see a lot of pitfalls with the plan. He added that whilst it is alright to give local communities the right to decide on planning issues, no community is an island. Also with the issue of referendums, council’s could end up being swamped with requests.
Cllr. Mrs. Harley agreed that as regards the referendum issue if council’s are not careful they could end up with an absolute mess.
It was noted that the current planning regulations have been formed over a number of years & are there for a reason so it seems rather drastic to sweep all that away in one go.
It was agreed that the Clerk should collate any responses from Members.
287/10. Caretaking Vacancy Update.
Members were asked to note the response from NALC regarding a gift.
Cllr. Rigby proposed the purchase of a £50 Amazon gift Voucher for the retiring caretaker & a bouquet of flowers for his wife to be presented at the Annual Parish Meeting. Seconded by Cllr. Lockwood. All in favour.
Members were asked to note that the Clerk has publicized the vacancy & that 2 expressions of interest have already been received & documentation sent out. The closing date for applications is the 14th March. It was agreed to hold interviews for the vacancy on Monday 21st march starting at 10am at the Parish Hall. The Clerk will send out copies of all applications received to the interviewing panel (MB, GL & LH). Cllr. McGann offered to assist with the new Caretaker’s induction if required.
288/10 FINANCIAL POSITION TO DATE.
Members were asked to note the new PAYE regulations regarding staff salaries & wages & she advised that the Council had already been complying with these for a number of years.
Cllr. Lockwood raised two queries regarding code balances & the Clerk advised accordingly.
Cllr. Lockwood moved to accept the latest financial statement, Seconded by Cllr. Hallam. All in favour.
Cllr. Lockwood requested that the issue of introducing late payment penalties be included on the next F & GP Committee agenda.
289/10. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Lockwood moved the following accounts for payment. Seconded by Cllr. Mrs. Bryant. All in favour.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
Mrs. A.K. Mitchell 13.12 Parish Hall Sundries & stationery 101527 01/02/2011
Broxtowe Borough Council 288.00 Security Patrols 101528 01/02/2011
Mrs. A.K. Mitchell 10.00 Envelopes 101529 01/02/2011
Sue Bostock Catering 195.00 Web Launch 101530 01/02/2011
ADT Fire & Security Plc 139.13 Alarm Service. 101531 01/02/2011
Mrs. A.K. Mitchell 1,040.64 February Salary. 101532 18/02/2011
Mr. T. Dutton 580.04 February Salary 101533 18/02/2011
NCC 489.81 February LGPS contributions 101534 18/02/2011
Clement Keys 516.00 Audit Fees. 101535 11/02/2011
Cllr. Mrs. P. Cardwell 1.81 Postage 101536 15/02/2011
BT 78.26 CCTV Telephone line. Paid online 15/02/2011
Antony Grice Plumbing & Heating Engineers 312.29 Plumbing Repairs 101537 15/02/2011
Corona Energy 438.24 Parish Hall Gas Supply Direct Debit 13/01/2011
Toton Post Office 62.34 Postage. Visa 31/01/2011
STW 175.98 Parish Hall water supply Direct Debit 03/02/2011
Toton Post Office 8.91 Postage. Visa 11/02/2011
4,349.57
290/10 CLERK’S REPORT.
Legionella Testing –
Cllr. Lockwood proposed that the quotation to carry out legionella testing at the parish hall be accepted. Seconded by Cllr. Hallam. All in favour.
NALC Elections Poster – It was agreed to put this in the main noticeboard with BBC as the contact.
Poll Cards – Members were asked to note the current position regarding poll cards for the forthcoming elections.
Members were asked to note that the Council’s telephone/broadband account had been upgraded which provided the Clerk with a mobile phone for use when she is on duty but away from the office.
Best Kept Village Competition 2011 – Members noted this correspondence but agreed not to enter on this occasion.
Elections Briefings – Members were asked to note this information from BBC.
291/10. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- APM agenda.
- Festival Jubilee celebrations.
292/10. Date of next meeting.
Tuesday 12th April 2011.
Cllrs. Mr. & Mrs. Bryant gave their apologies for this meeting.
The meeting closed at approximately 9.10pm.
Minutes of the Trowell Festival Village Committee meeting held in the Parish Hall on Wednesday, 23rd February, 2011, at 7.30pm
Present: Mrs.M.Cornhill, Chairman.
Cllr.Mr.J.Bryant and Cllr.Mrs.J.Bryant
Mrs.M.Fry, Mrs.P.Hughes, Mrs.L.Hallam (representing WI), Mrs.N.Potts.
Mrs.D.Attenborrow and Mrs.M.Ennis (representing the Church)
Mrs.B.R.Cobon, Minutes Secretary.
___________________________
1. Apologies for absence
Apologies received from Cllr.Mrs.L.Harley, Cllr.K.E.Rigby, Mrs.I.Cook,
Mrs.S.Williams, Mrs.P.Wilson, Rev.Dr.A.Lord, and Mrs.S.Chater.
2. Declaration of Members’ interests - none.
3. Approval of minutes of previous meeting
Cllr.Mrs.J.Bryant moved acceptance of the minutes of the previous meeting.
Seconded by Mrs.Hughes.
4. 60th Anniversary of Festival of Britain Village Award:
(a) Exhibition:
(i) D.Corns’ contribution: we await Mr.Corns’ plans for the exhibition.
The suggested title for the exhibition: “Trowell through the years”.
Agreed duration: 10.30am-4.00pm on Saturday, 18th June.
Cllr.Mrs.Bryant reported that Broxtowe’s Marise Hawley has agreed
the loan of display boards and a projector for photos, etc. Agreed
to reserve these. Cllr.Mrs.Bryant kindly offered to put on a display
of photos using the projector. She suggested inviting Ms.Hawley to the
event. Also agreed to send the Mayor of Broxtowe an invite detailing
the events over the weekend.
Cllr.Julie Bryant will look into the cost of providing balloons at the
exhibition for the children plus other souvenirs such as keyrings, bugs,
trolley coin holders, pens, notebooks, etc.
Mrs.Wilson (WI) will provide a book of photos and scrap book for display and Mrs.Cook has passed on various Festival of Britain items to Mr.Corns.
She also has available photos from Trowell’s past.
Cllr.Mrs.Bryant will ask the Parish Council to cancel any pre-booked
events on the afternoon and evening of Friday, 17th June for setting up purposes.
Mrs.Hallam will consult with WI members about providing strawberry
teas and refreshments.
A craft table will be set up for children to colour flags and the Festival
logo while parents are looking round. Mrs.Cobon & Mrs.Cornhill
will oversee this activity.
4. (ii) Music – it was agreed to invite a group of Long Eaton Silver Prize Band
members to play during the afternoon. Cllr.John Bryant kindly agreed to search for 1950’s background music to be played at other times during the exhibition.
(iii) Commemorative gifts – having looked into the cost of supplying each
household with a symbolic cotton bag, Mrs.Cornhill felt the cost of £1.34+
to £1.70+ was too expensive. The cost of other ideas will be looked into.
(iv) Hall Decorations – agreed to look into purchasing Union Flag bunting
for dressing the hall sides and a banner, without dates, which can be
used on other occasions.
Mrs.Cook has offered the use of a neon logo which, if the Parish Council agree to, will need to be connected to the electricity. Also Cllr.Julie Bryant has some hand waving flags.
(b) Treasure Hunt
Agreed to ask if the Scouts and Guides would be willing to organise a round- the-village treasure hunt starting at the hall and finishing at the hall – the centre of the activities.
(c) School’s celebratory plans
Mrs.Cornhill reported on behalf of Mrs.Chalkley that the school was including
the whole subject into the school curriculum. Pupils have been learning about WW2 and have been to Shugborough Hall and experienced how it felt to be an evacuee. They are now building up to the end of the war and being told the
reason why the exhibition was held. They are going to London to look at the original site and the Houses of Parliament. This year’s Sports Day will be on a 1950’s theme and they hope to end the run of activities with something special which has not yet been finalised. Also they have expressed an interest in
taking part in the Church’s plans for the weekend.
(d) Church’s planned activities
Mrs.Ennis reported that the Church was planning a Festival Arts and Flowers
programme and would be inviting anyone in the village to submit arts and crafts
articles of all types (not just flower arrangements) for display in the Church
and interpreting the Bible verse of 2 Corinthians 5:17 – Therefore, if
anyone is in Christ, the new creation has come: The old has gone, the new is here – and other interpretations i.e. …and everything is new, ….behold, all things are become new, etc. They will need people to contact them to say how
much space they would need. There would be a service on the Friday morning
and would be open all day into the evening. Saturday morning would be open but part of the afternoon would be closed due to a wedding taking place. David
Wright would be putting on a photographic presentation about the history of
the Church. The normal Sunday morning service will be held and from then
on the Festival Arts and Flowers will be open until evening. Refreshments of drinks and small cakes will be served throughout. A decision on an Open Air
Songs of Praise still has to be made.
4. (e) Further proposed events
Maypole offered by Mrs.Chalkley.
(f) Publicity
A one page poster is being prepared with in depth details being included in
Trowell Times which goes out to every household. The Church will also
prepare a poster to go alongside the Committee’s poster. Mrs.Attenborrow
requested a laminated copy for an outside display.
5. To draw up provisional Programme of Events
As above to-date.
6. P.C. Clerk’s financial report – noted.
7. Christmas 2011 event
The Committee recommend acceptance of a quote from Jolly Jingles in the amount
of £155.00. A deposit of £30 is required.
Mrs.Cornhill asked members to give thought to a suitable guest opener for the event from the local community.
8. Date of next meeting - Tuesday, 29th March, 2011 at 7.30pm.
The meeting closed at 8.50pm approx.
Minutes of the Parish Hall & Grounds Committee held in the Parish Hall on Tuesday 22nd February 2011, at 8.10pm.
Present: Cllrs. Lockwood (Chair), K. Birkitt, Mrs. M. Birkitt, Mrs. P. Cardwell, R. McGann, S. Hallam, K.E. Rigby, Mrs. L. Harley, Mrs. C. McGann, Mrs. J. E. Bryant & W. J. Bryant.
Clerk: Mrs. A.K. Mitchell.
_________________________________
90/10.To receive apologies for absence.
None
91/10. Declaration of Members’ interests.
None.
92/10. To discuss issues relating to the retirement of the current Caretaker.
It was noted that the Clerk has sent all the necessary retirement information to NCC for pension purposes.
Cllr. Mrs. Bryant suggested inviting the Caretaker & his wife to the Annual Parish Meeting for an official presentation. Cllr. Rigby agreed with this.
It was agreed that the Clerk should look into the legality of using Council funds to purchase a suitable retirement gift.
It was suggested that Members may wish to give a donation. Cllr. Mrs. Birkitt suggested the Chairman’s Allowance as a possible budget which could be utilized if appropriate.
Cllr. Hallam thought this was an excellent idea, adding that an appropriate spending limit should be set once the legality of the situation is known.
Cllr. Bryant suggested the purchase of gift vouchers.
93/10. To discuss the appointment of replacement Caretaking staff.
Cllr. Lockwood advised that this is the ideal opportunity to review the current job specification & revisit the issue of a Parish Hall manager and/or Caretaker again.
It was commented that due to practicalities & time constraints it might be easier to look at these issues in parallel rather than separately.
Cllr. Mrs. Bryant felt that the Council should not rush into appointing a replacement but take its time & consider all the options available. She therefore suggested the idea of appointing a temporary employee in the interim.
Cllr. Mrs. Bryant proposed that the Council recruit a temporary Caretaker on a fixed term contract whilst Members consider all the options available. Seconded by Cllr. Bryant.
Cllr. Rigby commented that the successful applicant should be advised that the post is temporary but with a view to becoming permanent.
It was noted that the current Relief Caretaker is unable to assist at this time due to ill health.
Cllr. McGann enquired as to whether there would be enough money in the current budget for a Parish Hall Manager and a Caretaker. Cllr. Lockwood advised that a complete new budget would probably be required & that he is not sure that there would be enough work for two such posts.
Cllr. Hallam added that the post title also needs to be reviewed – Site Manager or Premises Manager may be more appropriate & attractive to applicants.
The Clerk highlighted the 7 day cover situation. Cllr. Hallam agreed that the hall is now a large concern operating 7 days a week & said that this issue does indeed need addressing in the long term.
Cllr. Lockwood pointed out that the Council may also have to recruit a Relief Caretaker as part of the process too.
Cllr. Mrs. Harley suggested recruiting a Relief Caretaker for six months. Cllr. Rigby commented that this is a complex situation & that the Council needs to decide what issue it needs to tackle first.
Standing orders were suspended for five minutes to enable the Clerk to attend to a visitor to the building.
Cllr. Rigby commented that the Council could advertise for a full time Caretaker on a temporary 6 month contract in the first instance with a view to a permanent appointment on revised conditions after that time. In that first six months the Council could appoint a Relief Caretaker & also review the current job description etc. The successful temporary candidate should also be advised that they would automatically be considered for the permanent posts. He added that this would stop the Council having to rush into decisions.
It was noted that if the Council is unable to recruit temporary staff then it would have to look to an agency to provide cover in the interim.
Cllr. Mrs. Bryant commented that agency staff tend to be expensive & require a great deal of supervision.
Cllr. Lockwood commented that if the Council did go down the agency route, the company employed would have to be responsible for staff supervision & that Councillors would need to carry out ad-hoc inspections to assist.
The motion was put to the vote. All in favour.
It was agreed to use the current job specification with the addition of both internal & external window cleaning.
It was agreed to set up a working party to deal with this matter. The working party will be made up as follows:
Chair of the Council – MB
Chair of PHGC – GL
Vice-Chair of PHGC – LH.
This working party will also form the interview panel & the Clerk was asked to attend & carry out the necessary administrative duties as required.
It was agreed to pay for advertising if necessary.
Candidates will be asked to apply in writing & be requested to have access to a computer for emails etc.
94/10. Clerk’s Report.
Members were asked to note that the Clerk will now be contactable on Tuesday 1st of March as the appointment she had to attend has been postponed.
The meeting closed at approximately 8.45pm.
Minutes of the Finance & General Purposes Committee meeting held at the Trowell Parish Hall on Tuesday 22nd February 2011, at 7.55pm.
Present: Cllrs. S. Hallam (Chair), Mrs. M. Birkitt, K. Birkitt, Mrs. C. McGann, R. McGann, K.E. Rigby, Mrs. J. E. Bryant, W.J. Bryant, Mrs. L. Harley, G. Lockwood, & Mrs. P. Cardwell.
Clerk: Mrs. A. K. Mitchell.
_______________
27/10. To receive apologies for absence.
None.
28/10. Declaration of Members’ interests.
None.
29/10. To note the minutes of the previous meeting.
Cllr. Lockwood moved acceptance of the minutes of the previous meeting held on 5th October 2010, as a true record. Seconded by Cllr. Mrs. Birkitt. All in favour.
30/10. Matters arising from the minutes.
None.
31/10. Financial position to date.
Cllr. Lockwood moved to accept the statement. Seconded by Cllr. Mrs. Cardwell. All in favour.
32/10. Christmas Lights.
The Clerk is currently arranging a site visit with AMP & Cllr. Rigby has kindly offered to provide details of an alternative contractor for consideration. Cllr. Rigby is also making arrangements for Members to see the up lighters in Kimberley in operation.
33/10 Proposed CCTV Upgrade.
The Clerk reported that the system is now fully operational & that the payment issues with BT have now been resolved. It was agreed therefore to discharge this matter from the agenda.
34/10. Quality Parish Councils.
It was noted that this project is currently on hold.
35/10. Parish Council Health & Safety Model.
The Clerk advised that she is currently making arrangements for the legionella testing to be carried out. It was noted the Caretaker has been asked to supply a list of products used at the parish hall to enable COSHH assessments to be obtained. The Clerk will arrange a date via email with Cllrs. Bryant & Mrs. Cardwell to carry out the parish hall fire risk assessment & the school emergency shelter risk assessment as previously discussed. Cllr. Lockwood asked for an update regarding risk assessments in general. The Clerk advised that the play park & Pit Lane are assessed by ROSPA, that the hall & caretaking issues will need to be reviewed as part of the current recruitment process & that the parish office assessment will have to be revisited when the Clerk has finished moving the office into its new location in her home.
36/10. 2011 Annual Parish Meeting.
Cllr. Rigby proposed that the draft 2011 Annual Parish Meeting agenda as supplied prior to the meeting by the Clerk be approved accordingly. Seconded by Cllr. Mrs. Bryant.
37/10.Clerk’s Report.
Members were asked to consider an email from BBC concerning the issue of poll cards for the forthcoming parish council elections.
Cllr. Mrs. Bryant asked for clarification that the proposals were acceptable to the Electoral Commission. Cllr. Mrs. Birkitt commented that the email does say that they are.
Cllr. Lockwood proposed that the parish council accept the borough council’s suggestion of a double sided poll card which would cover the parish council ballot too if required. Seconded by Cllr. Bryant. All in favour.
38/10.Date of next meeting – 7th June 2011.
The meeting closed at approximately 8.05pm.
Minutes of the Planning & Environment Committee meeting held at the Trowell Parish Hall on Tuesday 22nd February 2011, at 7.15pm.
Present: Cllrs. Mrs. L. Harley – Chair, S. Hallam, Mrs. P. Cardwell, G. Lockwood, W.J. Bryant, Mrs. J.E. Bryant, Mrs. C. McGann, R. McGann, Mrs. M. Birkitt, K. Birkitt & K. E. Rigby (part meeting).
Clerk: Mrs. A. K. Mitchell.
_______________
It was noted that the item scheduled for discussion under item 52/10 would be moved to the Clerk’s Report item on the Short Parish Hall & Grounds Committee meeting agenda.
37/10. To receive apologies for absence.
None.
It was noted that Cllr. Rigby will be late joining the meeting due to other commitments.
38/10. Declaration of Members’ interests.
None.
39/10. To note minutes of the previous meeting.
Cllr. Lockwood moved acceptance of the minutes of the previous meeting held on 5th October 2010, as a true record. Seconded by Cllr. Hallam. All in favour.
40/10. Matters arising from the minutes.
None.
Cllr. Rigby joined the meeting at this point.
41/10. Financial position to date.
Cllr. Mrs. Birkitt proposed that the overspends on codes 35 & 38 be transferred to code 36. Seconded by Cllr. Mrs. Bryant. All in favour.
Cllr. Lockwood moved acceptance of the statements. Seconded by Cllr. Mrs. Cardwell. All in favour.
42/10. Annual Footpath Walking & Parish Paths Partnership Scheme.
Members were asked to note the contents of an email from NCC.
Cllr. Rigby commented that walking the footpaths is good for recording condition but it is not necessary to keep the footpaths on the definitive map. Once a footpath is recorded as such it will not be removed. It was noted that Cllrs. Mrs. McGann, Birkitt & Mrs. Birkitt will be unable to take part in this year’s footpath walking.
43/10. Pit Lane Football Pitch & Portacabin Update.
The Clerk advised that she needs to complete the grant application for the proposed fencing as soon as possible.
44/10. 2010 Planting Scheme.
It was noted that the baskets & planters have been removed. It was agreed to act as a referee for the contractor as requested. The Clerk will also advise the contractors that due to monetary constraints no planters or baskets will be required this year.
45/10. Stanton Bonna Planning Application.
There was nothing further to report on this issue.
46/10. Stanton Regeneration Project.
It was noted that there was nothing further to report on this issue.
47/10. Grounds Maintenance Contract 2010/2011 Onwards.
It was noted that the Clerk is currently in the process of obtaining the relevant quotes for 2011/2012.
48/10. Free Tree/Hedge Giveaway 2010.
It was noted that the events took place as planned & all the necessary returns have been submitted to BBC as required.
It was agreed that this matter could now be discharged from the agenda.
49/10. Erewash Valley Trail.
Cllr. Hallam commented that he is not against the trail; he just feels that the parish council should have been consulted regarding the installation of the shortcut signs in the Trowell Park development. It was noted that Mr. Fisher (BBC) had advised him that if all the parish council’s had been consulted then the project would never have been completed. It was also noted that despite Cllr. Hallam being advised to the contrary Cllr. Rigby was not aware of the plans.
Cllr. Hallam is confident that dog fouling problems in the area will increase as a result.
Cllr. McGann commented that signs have been installed on lamp columns & queried as to whether the columns have been stress tested. He wondered if it would be possible to get copies of the tests for the parish council’s records in case the council needs to install any items on these same columns.
Cllr. Bryant feels that this is another case of things being done without the parish council being informed. He added that as far as he is aware other borough councillors were not aware of the project either.
Cllr. Rigby advised that he does know that there has been a programme of stress testing lamp columns throughout the borough, so it is possible that the columns in question have been tested & therefore it may be worth asking for the documentation.
Cllr. Mrs. Harley commented that she felt that the parish council had been run roughshod over again.
Cllr. Rigby suggested that the parish council write to Mr. Delaney (BBC) advising him that that the parish council is disappointed regarding the lack of consultation. He commented that the council may have been able to offer some local help & advice on the matter. He added that copies of the stress testing certificates could be requested at the same time.
50/10. Electronic consultation on planning applications.
Members discussed various ways of administering these consultations & the following was agreed –
When the weekly list is received from BBC the Clerk will check for applications in Trowell.
If there are applications for Trowell the Clerk will then forward the list to all Members via email.
If a Member has any comments or objections on an application they should forward these comments to the Chair or Vice-Chair of the Planning & Environment for co-ordinated onward transmission to the Clerk.
The Clerk will then register the Council’s response with the borough council.
It was agreed that a presentation on this subject by BBC was not necessary.
51/10. To learn of planning applications.
Appendix 1 refers.
Cllr. Mrs. McGann queried how long applicants have to comply with planning decisions/refusals. Cllr. Rigby advised that the decisions are legally enforceable & that there are pre-scribed timescales involved.
52/10. Clerk’s Report.
There was nothing further at this point.
53/10. Date of next meeting.
Tuesday 7th June 2011.
The meeting closed at approximately 7.55pm.
MINUTES OF THE MEETING OF THE TROWELL PARISH COUNCIL, HELD IN THE PARISH HALL ON TUESDAY 8TH FEBRUARY 2011, AT 7.15PM.
____________________
Present: Cllrs. Mrs. Birkitt – Chairman, K. Birkitt, G. Lockwood, W.J. Bryant, Mrs. J. E. Bryant, S. Hallam, Mrs. C. McGann, R. McGann, Mrs. P. Cardwell & K. E. Rigby.
Clerk: Mrs. A.K. Mitchell.
____________________
232/10. TO RECEIVE APOLOGIES FOR ABSENCE.
Cllr. Hallam moved acceptance of apologies from Cllr. Mrs. Harley (holidays), seconded by Cllr. Mrs. Bryant. All in favour.
233/10. DECLARATION OF MEMBERS INTERESTS.
None.
234/10. TO APPROVE MINUTES OF THE TROWELL PARISH COUNCIL MEETING & OPEN FORUM HELD ON 11TH JANUARY 2011.
Cllr. Hallam moved acceptance of the minutes of the Open Forum meeting held on 11th January 2011, as a true record. Seconded by Cllr. Mrs. McGann. All in favour.
Cllr. Mrs. Cardwell requested that the January Council minutes be amended to reflect a question that she asked concerning an invoice under section 228/10. The Clerk will make the necessary amendment as requested.
Cllr. Mrs. Cardwell moved acceptance of the amended minutes of the Trowell Parish Council Meeting held on 11th January 2011, as a true record. Seconded by Cllr. Mrs. McGann. All in favour.
235/10. LOCAL POLICE REPORT – P.C. FARRELL.
It was noted that a copy of this report had been circulated to Members by email prior to the meeting.
236/10. MATTERS ARISING FROM THE MINUTES:
236.1/10 Damage to Verges & village parking issues.
It was noted that there was nothing further to report on this matter.
237/10. MATTERS ARISING FROM THE “OPEN FORUM”.
237.1/10. Stapleford Road Railway Bridge.
It was noted that an email has been received from Network Rail on this issue. As a result the Clerk has requested that Cllr. Bryant supply some photographs of the problem trees to send to Network Rail for clarification of the problem. Cllr. Bryant has supplied the Clerk with these photos & the Clerk will now forward them to Network Rail for attention. The Clerk will cc all Members with this email.
237.2/10. Graffiti problems around the Parish.
There was nothing further to report on this issue. It was agreed to discharge this matter from the agenda for the time being.
237.3/10. Litter & Fly Tipping in the Parish.
There had been no new reports on this issue. It was agreed to discharge this matter from the agenda for the time being.
237.4/10 Ilkeston Road Drains.
Cllr. Rigby reported that drains on the service road, numbers 28-42 have now been thoroughly cleaned & are now in working order. It was agreed to discharge this matter from the agenda for the time being.
237.5/10 Dog Fouling Issues.
It was noted that problems on the school route have been reported to BBC for attention.
237.6/10 Youth Issues.
Cllr. Mrs. Cardwell reported a problem with mopeds being ridden on the open space at Pit Lane.
It was agreed that the parish council should report this matter to Pete Farrell but Cllr. Lockwood commented that it appears that the residents who have brought this to the council’s attention have not done this themselves yet. He added that the more residents that report the problem directly the better. Cllr. Mrs. Cardwell agreed to report back to residents accordingly.
237.7/10 Ilkeston Road Street Lighting Columns.
Cllr. Rigby advised that BBC have stated that there are no problems in Trowell with the street lamps being obscured by trees & the lights will be being dimmed in Jan/Feb 2013 anyway so there is really no case to action here.
It was agreed therefore to discharge this matter from the agenda.
238/10. TO DEAL WITH CORRESPONDENCE.
It was noted that these documents had been circulated via email prior to the meeting.
Date. Sender. Nature of Correspondence. Notes/Action required.
20/08/2010 NCC Census 2011 – Councillor’s handbook. Copy to all Members.
13/12/2010 BBC Weekly list of planning applications. None in Trowell.
13/12/2010 BBC Weekly list of determined applications. None in Trowell.
16/12/2010 BBC List of Mayor’s engagements for the period 20/12/10-2/1/11 None in Trowell.
16/12/2010 Cllr. K. Cutts e Christmas card.
20/12/2010 Broxtowe Inter Agency Homeless Forum Minutes of October Meeting.
22/12/2010 BBC List of determined applications. Includes 10/00634/FUL
22/12/2010 BBC Weekly list of planning applications. None in Trowell.
24/12/2010 Dr. N. Palmer Email Update.
12/01/2011 Viking Direct Furniture Catalogue
12/01/2011 Seton Product catalogue.
12/01/2011 Sport & Recreation Alliance Help Reduce Music Licensing Fees Email forwarded to Members.
12/01/2011 Greening Campaign Update Email forwarded to Members.
12/01/2011 Navigus Planning Re – Localism bill Email forwarded to Members.
13/01/2011 NALC TV Lottery Funding Email forwarded to Members.
13/01/2011 BBC Event leaflets. Placed in Parish Hall foyer.
13/01/2011 Norfolk China Sales Email – Royal Wedding Souvenirs Email forwarded to Members.
13/01/2011 BBC Mayor’s list of engagements for the period 17/1/11-23/1/11
14/01/2011 JTF Sales leaflet.
15/01/2011 BBC BBC Charity Ball12/3/11 Copied to all Members.
15/01/2011 BBC Chinese Cultural Day publicity. Placed on main notice boards.
17/01/2011 Fitzpatrick Woolmer Sales leaflet.
17/01/2011 SLCC Training Events Guide.
18/01/2011 BBC List of determined applications. None in Trowell.
18/01/2011 BBC Weekly list of planning applications. None in Trowell.
19/01/2011 Dr. N. Palmer. Email Update.
20/01/2011 BBC List of Mayor’s engagements for the period 24/1/11-30/1/11 None in Trowell.
21/01/2011 BBC Civic Service Invite Email forwarded to all Members.
24/01/2011 NALC War Memorial conference email. Forwarded to all Members.
25/01/2011 Viking Direct Sales Catalogue.
25/01/2011 Voluntary Action Broxtowe Fundraising event email. Forwarded to all Members.
25/01/2011 Plantscape Sales letter & catalogue.
25/01/2011 NHS Blood & Transplant Blood donation sessions poster. Placed in village notice board.
25/01/2011 BBC Weekly list of planning applications. None in Trowell.
25/01/2011 BBC Weekly list of determined planning applications. None in Trowell.
25/01/2011 Lockhart Sales catalogue.
25/01/2011 Nisbets Sales catalogue
25/01/2011 Nisbets Sales catalogue
27/01/2011 BBC Mayor’s engagements for the period 31/1/11-6/2/11. None in Trowell.
28/01/2011 Dr. N. Palmer. Email Update.
28/01/2011 Broxtowe Women’s Project Newsletter January 2011
29/01/2011 RCAN Rural Voice magazine.
29/01/2011 RCAN The Playing Field newsletter.
29/01/2011 Furniture at Work Ltd Sales catalogue.
31/01/2011 BBC Agenda for the meeting of the borough council on 2/2/11.
31/01/2011 COI Improving historic areas email. Forwarded to all Members.
31/01/2011 NCC Village Ventures email – new show dates. Hall not available on dates in question.
31/01/2011 Viking Direct Sales Catalogue.
31/01/2011 BBC Village Ventures Brochure
31/01/2011 Ultimate Furniture Sales brochure.
31/01/2011 RCAN Copy of Rural Voice magazine.
31/01/2011 BBC Weekly list of planning applications. None in Trowell.
31/01/2011 NALC Email regarding networking lunch. Forwarded to all Members.
31/01/2011 BBC Weekly list of determined planning applications. None in Trowell.
31/01/2011 Viking Direct Sales pamphlet.
02/02/2011 JTF Sales pamphlet.
02/02/2011 BBC Partnership Board meeting papers (9/2/11) Copies to JEB & PC.
03/02/2011 BBC CAT Meeting minutes & agenda. Forwarded to all Members.
03/02/2011 BBC List of Mayor’s engagements for the period 7/2/11-13/2/11. None in Trowell.
04/02/2011 BBC Planning application 11/0041/FUL Passed to MB/WJB.
06/02/2011 Richard Lloyd HS2 Update Email Forwarded to all members.
07/02/2011 Viking Direct Sales catalogue
Cllr. Lockwood asked the Clerk if a Standards Board DVD had been received. The Clerk advised that it had & that she would arrange its circulation to Members shortly.
239/10 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Trowell Festival Village Committee.
The minutes of Trowell Festival Village Committee, along with any recommendations contained therein were presented by Cllr. Mrs. Bryant. Seconded by Cllr. Mrs. Birkitt. All in favour.
Cllr. Mrs. Bryant advised that there was a review of the 2010 Christmas Event & that a donation of £83 was given to Trowell FC with the Ladies Working Party adding a further £30 at a later date.
There was further discussion regarding the proposed 60th Anniversary celebrations on 17/18 & 19th June. The church will be holding an event on the Sunday with a celebration at the parish hall on the Saturday. Friday’s events have not yet been agreed. There will be an exhibition of memorabilia & Cllr. Mrs. Bryant will be contacting BBC to ask if the committee can borrow some display boards for the event. BBC will also be invited to take part in the celebrations. It has also been suggested to re-display the Calor Village competition photographs. It was noted that an article will appear in the next edition of the Trowell Times. It has also been suggested that some of the committee’s funds be used to purchase some promotional gifts e.g. a cotton bag with logo for every household in the village.
Parish Hall & Grounds Committee.
The minutes of the Parish Hall & Grounds Committee, along with any recommendations contained therein were presented by Cllr. Lockwood. Seconded by Cllr. Hallam. All in favour.
Newsletter Editorial Committee.
The minutes of the Newsletter Editorial Committee, along with any recommendations contained therein were presented by Cllr. Lockwood. Seconded by Cllr. Bryant. All in favour.
Cllr. Lockwood asked that the issue of distribution be considered in the near future as a couple of volunteers have left the village recently.
Cllr. Lockwood also asked that one of the rounds be increased by 2. The Clerk will amend the printing list as appropriate.
Borough/County Councillors Report.
Cllr. Rigby advised that the damage to the bridge over the River Erewash has now been repaired. Although on the Trowell side the bridge is the responsibility of EBC who at first thought the problem was not a hazard but after barriers were thrown in the river they have taken the necessary action.
Foul Smell – Cllr. Rigby is now in regular contact with the EA & will be meeting John Dronfield again later this month. Mr. Dronfield is drawing up some possible reporting solutions for consideration. Cllr. Rigby commented that one regular reportee was recently referred by the EA to BBC on this issue. Cllr. Rigby has advised Mr. Dronfield of this incident but has yet to receive a response. In his letter, Cllr. Rigby has requested that the EA investigate all reported incidents & then direct enquiries to the relevant borough council if necessary.
Cllr. Mrs. Bryant advised that the foul smell had been mentioned at a Broxtowe Partnership meeting as the matter was referred to in the Stapleford CAT meeting minutes.
School Governor’s Report.
Cllr. Lockwood reported that due to new government policy, the governor’s are expecting quite a few changes at school & also that the NCC cuts will have an effect. It was noted that the school improvement partner will be one of the initiatives ceasing this year. Cllr. Lockwood also advised that the financial monitoring regime has also gone.
It was noted that the SAT’s will take place this year but that the improving learning initiatives are going to be stopped which is a disappointment.
New boiler – this is to be further modified this Spring to make it even more efficient.
Cllr. Rigby raised the issue of the use of the parish hall as an emergency shelter. The Clerk confirmed that the risk assessment is still outstanding but confirmed that it will completed shortly as part of the works referred to in the earlier Parish Hall & Grounds Committee meeting minutes.
Website.
Cllr. Lockwood reported that there had been 961 page views in January.
240/10 PIT LANE IMPROVEMENTS UPDATE.
It was noted that there was nothing further to report on this issue
.
241/10 PARISH HALL PLAY PARK UPDATE.
It was noted that there was nothing further to report on this issue.
242/10. STANTON REGENERATION ACTION PLAN.
It was noted that there was still no new monthly update available on the EBC website. Cllr. Rigby advised that at his monthly meeting with BBC’s CEO & Director of Planning the project has gone quiet & there is nothing on the horizon.
It was therefore agreed to discharge this matter for the time being.
243/10. SIGNAGE ISSUES.
It was noted that Cllrs. Mr. & Mrs. Bryant had reported that the Trowell sign on Ilkeston Road is obscured by dirt again. Cllr. Bryant commented that it would be expensive to resite.
Cllr. Rigby offered to try & resolve this problem.
244/10. REGIONAL CORE STRATEGY.
It was noted that there was nothing further to report on this issue.
It was agreed to discharge this matter from the agenda.
245/10. GREEN PARISH COUNCIL SCHEME.
It was noted that the Clerk & Cllr. Mrs. Bryant attended a meeting at the parish hall that morning concerning the proposed solar panels. Cllr. Mrs. Cardwell apologized for not attending.
Members were advised that the installers think that the roof is suitable but do have some concerns regarding unauthorized access to the roof & the surrounding trees. A feasibility report will now be drawn up by the suppliers & the council will be advised in due course if it would be possible to proceed with the project.
Cllr. Mrs, Bryant commented that if it was not for the shadows cast by the trees the hall would be in a perfect position for such an installation.
The Clerk also advised that she is still waiting to be contacted by Marsh Consultants concerning the proposed energy audit.
246/10 TROWELL PARISH COUNCIL WEBSITE.
It was noted that the invoice for the buffet has now been received & that the Clerk has arranged payment accordingly. It was agreed therefore that this matter could now be discharged from the agenda.
247/10 VILLAGE POST BOXES.
The Clerk is chasing for a response on this issue.
248/10. BOUNDARY BROOK BRIDGE.
Feedback from Members on this issue was noted. An article on this matter will be included in the next edition of the Trowell Times.
Cllr. Rigby felt that it was important to emphasise that gating orders are not given out readily & considerable evidence would be needed from residents & police.
The Clerk was asked to contact PC Farrell to ask him to advise the parish council of any problems at the Boundary Brook bridge as & when they occur.
249/10. NCC GULLY EMPTYING/CLEANSING POLICY.
Cllr. Rigby confirmed that NCC have the list of problem locations in Trowell. It was therefore agreed to discharge this matter from the agenda.
250/10 FOUL SMELL FROM THE BOROUGH OF EREWASH
There was nothing further to report on this issue.
251/10 NCC THE BIG BUDGET CONVERSATION.
There was nothing further to report on this issue & it was therefore agreed to discharge this matter from the agenda.
252/10 CHRISTMAS LIGHTS.
It was noted that the Clerk is currently awaiting a response from AMP regarding a site visit.
Cllr. Rigby is trying to arrange a visit to view the up lighters in Kimberley as soon as possible. He also offer to advise the Clerk of which contractor carried out the works in Kimberley to enable her to investigate the matter further.
253/10 STREET LIGHTING ENERGY & COST SAVINGS.
Cllr. Rigby advised that Trowell will be in the very last tranche in January & February 2013. He added that this gives plenty of time to obtain feedback as the changes are already happening in some parts of the County. He advised that before then a list could be submitted to NCC of where lights should stay on the current regime.
It was agreed to discharge this matter from the agenda for the time being.
254/10 SEVERE WINTER WEATHER.
There was nothing further to report on this issue, Cllr Rigby offered to chase NCC regarding the grit bins.
255/10 OPENCAST ISSUES – TROWELL/COSSALL.
It was noted that there is a meeting in Awsworth on Sunday which has been called by Anna Soubry MP. Apologies for this meeting were given by Cllr. Bryant, Cllr. Mrs. Bryant & Cllr. Mrs. Cardwell.
256/10. FINANCIAL REGULATIONS REVIEW.
It was agreed that the recommendations recently made by the Council’s external auditors be incorporated in this latest revision including prescribed deadlines etc.
Cllr. Lockwood proposed that any correspondence from the Council’s external auditors to the Council’s RFO should also be copied to the Chair of the Parish Council by the external auditors & that this should be reflected in the council’s financial regulations. Seconded by Cllr. Hallam. All in favour.
Cllr. Rigby asked that the Clerk investigate as to whether the RFO can be a Councillor in time for the next Council meeting.
257/10 EON PARISH COUNCIL PACK.
The Clerk made the pack available for inspection. Cllr. Mrs. McGann advised that residents can apply for these packs if they require & qualify for one.
258/10 BROXTOWE BOROUGH PARTNERSHIP AWARDS.
The following suggestions were made –
Trowell FC
Village volunteer litter collectors
Trowell Times distributors.
259/10. PLANNING APPLICATION 10/00733/FUL – MEADOW FARM, STONEY LANE, TROWELL.
It was noted that no objections had been received regarding this application & that the Clerk had responded to BBC accordingly.
260/10 APM ARRANGEMENTS.
Members discussed various options.
Cllr. Hallam proposed that this year the Annual Parish Meeting be held as a standard formal meeting, taking into account any new issues which arise between now & then. Seconded by Cllr. Rigby. All in favour.
The Clerk will now make the necessary arrangements.
260/10 FINANCIAL POSITION TO DATE.
Cllr. Lockwood moved to accept the latest financial statement, Seconded by Cllr. Birkitt. All in favour.
Cllr. Lockwood thanked the Clerk for the new spreadsheets recording outstanding invoices & prepayments received.
261/10. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Rigby moved the following accounts for payment. Seconded by Cllr. Mrs. Bryant. All in favour.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
AMP Electrical 608.65 Christmas Lights. 101512 06/01/2011
Reprotec Connect For Ltd 253.96 Photocopying Charges. 101513 06/01/2011
BBC 288.00 Security Patrols. 101514 06/01/2011
Mr. S. Arundel 30.00 Internal Audit Fee. 101515 06/01/2011
Mr. T. Dutton 13.00 Mobile phone. 101516 10/01/2011
Mr. T. Dutton 15.00 Parish Hall window cleaning. 101517 10/01/2011
Mr. T. Dutton 573.34 January Salary 101518 18/01/2011
Mrs. A. K. Mitchell 1,040.64 January Salary 101519 18/01/2011
NCC 487.44 January LGPS contributions. 101520 18/01/2011
Inland Revenue 1,059.14 1/4ly NIC & PAYE Instalment. etrans 13/01/2011
Opal 46.88 Clerk’s telephone & broadband Direct Debit 18/12/2010
PRS for Music 165.18 Annual Fee. 101521 18/01/2011
Mrs. A. K. Mitchell 4.80 Stationery 101522 18/01/2011
Opal 42.53 Clerk’s telephone & broadband Direct Debit 18/01/2011
BT 105.71 CCTV Internet Connection. Direct Debit 30/12/2010
Co-Operative Bank Plc 2.00 Service Charge Transfer 03/01/2011
Corona Energy 156.01 Parish Hall Gas Supply Direct Debit 12/11/2010
Mrs. A. K. Mitchell 0.79 Envelopes 101524 19/01/2011
Co-Operative Bank Plc 2.00 Service Charge Transfer 01/10/2010
BT 109.88 Parish Hall payphone Direct Debit 10/08/2010
Co-Operative Bank Plc 2.00 Service Charge Transfer 01/11/2010
Opal 41.52 Clerk’s telephone & broadband Direct Debit 18/08/2010
Citizens Advice Broxtowe 30.00 S137 Grant 101525 19/01/2011
Mrs. A.K. Mitchell 2.68 Stationery. 101526 20/01/2011
5,081.15
263/10 CLERK’S REPORT.
The Clerk advised Members of a problem with some of the parish notice boards. Cllr. Mrs. McGann kindly offered to assist in solving this issue.
Queens Jubilee Correspondence – Cllr. Mrs. Bryant suggested passing this correspondence to TFVC for consideration.
Insurance Quotations – It was agreed to ask Zurich Insurance to provide a quote this year.
The Clerk advised Members of the Caretaker’s forthcoming retirement. It was agreed to call a meeting on this issue on 22nd February 2011 to make the necessary arrangements. In the meantime, the Clerk will consult BBC on this issue & email Members with copy job specifications etc.
Cllr. Mrs. Bryant suggested appointing a temporary employee whilst the post as a whole is reviewed.
264/10. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- New Caretaker.
- APM agenda.
- Festival Jubilee celebrations.
265/10. Date of next meeting.
Tuesday 8th March 2011.
The meeting closed at approximately 8.50pm.
Minutes of the Public Open Forum Held at the Trowell Parish Hall on Tuesday 8th February 2011, at 7.15pm.
Present - Cllrs. Mrs. M. Birkitt (Chairman), K. Birkitt, G. Lockwood, Mrs. J.E. Bryant, W. J. Bryant, Mrs. C. McGann, R. McGann, K.E. Rigby, S. Hallam & Mrs. P. Cardwell.
Clerk – Mrs. A. K. Mitchell
Cllr. Mrs. Birkitt opened the meeting & thanked everyone for their attendance.
It was noted that as there were no parishioners present, the Open Forum was closed with no enquiries.
Minutes of the Parish Hall & Grounds Committee held in the Parish Hall on Tuesday 1st February 2011, at 7.15pm.
Present: Cllrs. Lockwood (Chair), K. Birkitt, Mrs. M. Birkitt, Mrs. P. Cardwell, R. McGann, S. Hallam, Mrs. J. E. Bryant & W. J. Bryant.
Clerk: Mrs. A.K. Mitchell.
_________________________________
69/10.To receive apologies for absence.
Cllr. Hallam moved acceptance of apologies from Cllr. Mrs. Harley (holiday), Cllr. Mrs. McGann (other commitments), Cllr. Rigby (other commitments). Seconded by Cllr. Mrs. Birkitt. All in favour.
70/10. Declaration of Members’ interests.
None.
71/10 To note the minutes of previous meeting.
Cllr. Bryant moved acceptance of the minutes of the previous meeting held on 23rd November 2010, as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour.
72/10. Matters arising from the minutes.
72.1/10.Emergency Lighting – recharge batteries.
It was noted that the Clerk had been unable to carry out the checks that evening as another hirer was in the hall. She will carry out this task at a more opportune time in the near future.
73/10. Financial position to date.
Cllr. Hallam moved acceptance of the financial statement. Seconded by Cllr. Bryant. All in favour.
It was noted that the Caretaker’s salary statement was up to & including January 2011’s salary.
Cllr. Hallam moved acceptance of the Caretaker’s salary statement. Seconded by Cllr. Bryant. All in favour.
74/10 Caretaking Issues.
It was noted that a letter concerning his forthcoming 65th Birthday & possible retirement would be sent to the Caretaker this week.
Members were asked to note a response from the WI concerning damage to the lounge floor.
75/10. Play Park Report.
Members were asked to note the information on playground inspections etc that had been supplied recently by ROSPA.
76/10.Fire Safety Regulations – progress report.
It was noted that the upgrading works to the parish hall emergency lighting system were now complete. The Clerk asked for volunteers to assist her in the production of an updated fire safety risk assessment for the parish hall. Cllrs. Mrs. Cardwell & Mrs. Bryant volunteered for this task.
77/10. Parish Hall Inventory Report.
Members had no comments to make on this document.
78/10.Revised Parish Hall Conditions of Hire – Progress Report.
It was noted that a copy of the Fire Action Pan has now been incorporated into the hire agreement.
79/10. Benchmarks for managing your Community Hall.
The Clerk was given permission to arrange for legionella testing to be carried out at the parish hall. It was agreed that the Clerk should ask the Caretaker for a list of products held at the parish hall to enable her to arrange for the necessary COSH assessments to be produced.
80/10. Land Registry.
The Clerk will complete this task as soon as possible.
81/10. Drainage Issues.
It was noted that the Clerk is currently awaiting a response from STW on this issue & that there have been no further problems to date.
82/10. Parish Hall Floor.
Members were asked to note the email updates received from contractors. It was agreed that verbal references will be sufficient & that the Clerk should therefore make the necessary telephone calls.
83/10. Proposed replacement of Parish Hall.
There was nothing further to report on this matter.
84/10. Future Energy Procurement Arrangements.
The Clerk will obtain quotations from various sources.
Members were asked to note an email update from RCAN concerning the proposed solar panels project.
Cllr. Mrs. Bryant advised that she would like to be involved in any site meeting as she attends the Broxtowe Partnership meetings obo the parish council.
Cllr. Hallam expressed his concern that the council is putting a great deal of work into this project & queried whether it would also be expected to provide match funding as it simply does not have the money.
Cllr. Bryant commented that the council does need to explore this option to see if the project is even feasible in the first place.
Cllr. Lockwood agreed that it should be established first whether or not the building is suitable for housing the panels. Cllr. Bryant added that sponsorship is always an option.
Cllr. Mrs. Bryant advised that Rob Crowder of RCAN had given the impression that the council will received the full amount of the costs involved in this initiative. She added though that she had made it clear that the council would not go ahead if the building was deemed unsuitable for the panels.
Cllr. Mrs. Birkitt asked for clarification regarding the budget situation. The Clerk advised that Members had previously agreed that no budget should be set for this proposal.
85/10. Review of Hall Hire Charges.
It was noted that in December 2010 inflation was running at 3.7%.
Cllr. Lockwood proposed that all hire charges be increased by an average 4%. Seconded by Cllr. Bryant.
Cllr. Mrs. Bryant commented that she thought this was fair as the cost of gas, electricity etc have all increased. Cllr. Hallam suggested increasing the elections charges a little more as it is effectively a business on election days.
The motion was put to the vote: All in Favour.
It was agreed that the new charges should come into force from 1st April 2011.
86/10. Misc. items of repair, maint. etc.
The Clerk advised Members of the following:
Window cleaning – £15
Electrical works – £687 plus VAT.
Window cleaning – £15
87/10. To consider applications for hire.
Cllr. Mrs. Cardwell moved acceptance of applications with “bar” permission where requested. Seconded by Cllr. Mrs. Birkitt. All in favour.
88/10. Clerk’s Report.
Members were asked to note the recent correspondence received from the external auditors concerning the 2009/2010 accounts & the Clerk’s response to that correspondence.
89/09. Date of next meeting – Tuesday 28th June 2011.
Minutes of the Trowell Times Newsletter Editorial Committee meeting held at Trowell Parish Hall on Tuesday 1st February, at approximately 7.45pm.
Present: Parish Councillors – G. Lockwood (Chair/Editor), K. Birkitt, Mrs. M. Birkitt, R. McGann, Mrs. P. Cardwell, S. Hallam, W.J. Bryant & Mrs. J. E. Bryant.
Clerk: Mrs. A. K. Mitchell
43/10. To receive apologies for absence.
Cllr. Hallam proposed that apologies be accepted from Cllr. Mrs. Harley (holiday), Cllr. Rigby (other commitments) & Cllr. Mrs. McGann (other commitments). Seconded by Cllr. Mrs. Birkitt. All in favour.
44/10. To receive any declarations of interest.
None.
45/10. To note the minutes of the previous meeting.
Cllr. Bryant moved acceptance of the minutes of the previous meeting held on 23rd November 2010, as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour
46/10. Proposed items for inclusion in the next newsletter.
GTO advert.
Boundary Brook Bridge.
Memories book.
Handyman Advert.
Annual Parish Meeting.
Annual Accounts.
Spinal Injuries Association.
Dog Fouling.
Jubilee Event.
Cllr. Mrs. Cardwell advised that she had received feedback from 2 residents stating that they though the last edition of the newsletter was good. It was agreed that due to time constraints the forthcoming parish council elections will be publicised on the website.
47/10. Allocation of articles.
GTO advert. – Already received.
Boundary Brook Bridge.- LH
Memories book.-GL
Handyman Advert.- Already received.
Annual Parish Meeting.-AKM
Annual Accounts.-AKM
Spinal Injuries Association.-AKM
Dog Fouling.-WJB
Jubilee Event.-JEB
48/10. Production Timetable.
It was agreed that the newsletter needs to be delivered to distributor’s week commencing 11th April 2011; Cllr. Lockwood therefore requested that articles be submitted to him by no later than 21st March 2011. The finished document will be sent to the Clerk for printing & distribution by 4th April 2011.
49/10. 2012 Calendar.
Cllr. Hallam feels that the Council should consult the residents through the next edition of the newsletter as to whether they think the calendar is a good idea. He added that if no response is received then the project should be suspended. He went on to say that the cost in time as well as materials is considerable to the Council.
Cllr. Lockwood commented that the council could consult both through the newsletter & the Website.
Cllr. McGann commented that the production of a calendar highlights the differences between a village with a parish council & one without.
Cllr. Lockwood pointed out that if after the election no-one is prepared to design the calendar etc then it will not be produced, it is as simple as that.
50/10. Parish Council Christmas Card.
It was noted that the cards were very successful & it was agreed to continue with this project.
51/10. Nottinghamshire Newsletter Competition 2010.
The Clerk advised members of the response she had sent to RCAN on this issue.
52/10. Financial Position to date.
Cllr. Hallam proposed to accept the statement, seconded by Cllr. Bryant. All in favour.
Cllr. Lockwood commented on how many adverts there are in the Church magazine. Cllr. Hallam suggested emailing some of the companies to see if they would like to advertise in the Trowell Times too.
Cllr. Mrs. Bryant commented that she finds the inclusion of too many advertisements off putting in a publication.
53/10. Clerk’s Report.
The Clerk had nothing further to report at this stage.
54/10. Date of next meeting.
The date of the next meeting was agreed as Tuesday 28th June 2011.
The meeting closed at 8.00pm.
Minutes of the Trowell Festival Village Committee meeting held in the Parish Hall on Tuesday, 25th January, 2011, at 7.30pm
Present: Mrs.M.Cornhill, Chairman.
Cllr.Mrs.J.Bryant and Cllr.Mrs.M.Burkitt.
Mrs.I.Cook, Mrs.M.Fry, Mrs.P.Hughes, Mrs.V.Short (WI rep), Mrs.S.Williams and Mrs.B.Kilby
Mrs.B.R.Cobon (Minutes Secretary)
_________________
1. Apologies for absence
Received from Cllr.K.Rigby, Cllr.Mrs.Harley, Rev.A.Lord, Mrs.N.Potts, and
Mr.D.Corns.
2. Declaration of Members’ interests - none.
3. Approval of minutes of previous meeting – 3rd November, 2010
Mrs.Hughes moved acceptance of the previous minutes. Seconded by Mrs.Williams. All in favour.
4. 60th Anniversary of Festival of Britain Village Award – proposed events
Church – Mrs.Cook understands the Church is planning to do a smaller scale Flower Festival together with a video about the Church’s history to show at the same time as the Flower Festival.
School – is building history projects of the Festival of Britain into their school
curriculum. If they are planning a pageant as previously mooted Mrs.Cornhill will ask if they would be willing to repeat it in the Parish Hall on the Saturday. Mrs.Cook
has various items the school may be interested in.
Exhibition – Mr.Corns and Mrs. Kilby are organising the exhibition. Cllr.Mrs.Bryant will ask if Broxtowe BC would be willing to lend out a number of display boards. Mrs.Wilson has a WI scrap book from 1963 and quite a lot of photos from later years for the exhibition and Mrs.Chalkley has offered a log book of past pupils from just before the first world war.
Cllr.Mrs.Bryant suggested including a display about the Calor Village award.
Committee – Cllr.Mrs.Bryant advised that there are a number of celebrations across
the country. A conference is being held at Huddersfield University on the theme of Expressions of Community and Britishness relating to the Festival but we could not supply a 200 word extract for someone to deliver due to time constraints. Also there is a 4 month celebration at the South Bank centre, London, on British culture, asking people to make contributions. She has registered with them to get an email alert when the programme has been confirmed. She added that quite a few music festivals are taking place around the country and suggested that we have some music on the day. Agreed to ask Ilkeston Brass in the first place if they are available for the
Saturday.
Cllr.Mrs.Bryant will book a big space for an advert in the next edition of the Trowell Times and adverts will also be placed in the usual magazines and notice boards. Mrs.Kilby offered to place adverts in the History Society magazine and on Erewash
Sound.
4. 60th Anniversary of the Festival of Britain Award (cont.)
The Committee agreed that we should look into purchasing promotional gifts for the occasion, e.g. badges, pens, flags, bags – Mrs.Cornhill will obtain further details on a cotton shopping bag depicting the Festival of Britain logo for each household.
Decorate the hall, etc. with red, white and blue bunting and flags.
Village Trail – arrangements to be considered at next meeting.
5. Review of Christmas 2010 event
(a) Guest Opener – message received from Cllr. Mrs.Jacky Williams stating that she and her consort had enjoyed attending the event very much and thanking the
Committee for the flowers presented to them. Mrs.Chalkley had expressed
appreciation of being invited to present the gifts to the children.
(b) Entertainments – Santa and Jester – It was felt Santa’s entrance ringing his bell added to the atmosphere of the occasion although unfortunately it cut short the Mayor’s speech.
Jolly Jingles again performed very well and it was agreed to re-book him for this year’s event on the 25th November. It was decided that this should
continue the theme of the 1951 celebrations.
(c) Stalls – the number of stalls taken increased in the two weeks prior to the event, which increased takings. Comments were made that there were quite a lot of raffle type games this year. It was agreed to try to limit the numbers of similar events in the coming year.
(d) Refreshments – it was reported some people felt the prices were a little high
for the small pasties. The ginger parkin went well but quite a few of the
really nice biscuits were left over.
(e) Public Liability Insurance – confirmation of this was received on the day of the
event.
(f) Publicity – posters were placed on notice boards, etc. but unfortunately adverts
in local magazines were not included for various reasons.
6. PC Clerk’s financial report
The Clerk’s statement showed a profit of £83.61 which was donated to Trowell
Football Club. Mrs. Cook reported that she had donated £30.00 to the Football Club
from the Ladies Working Party whose accounts had been closed as the group had now disbanded although the ladies would be working individually for future stallholders’ events. Mrs.Cook said due to her husband’s ill health she may find it difficult to attend meetings, etc. but she would continue to support the Committee’s
work where and whenever she could which was much appreciated by the Committee.
7. Date of next meeting - provisional date Tuesday, 22nd February, or 23rd if not
available.
Minutes of the Public Open Forum Held at the Trowell Parish Hall on Tuesday 11th January 2011, at 7.15pm.
Present - Cllrs. Mrs. M. Birkitt (Chairman), K. Birkitt, G. Lockwood, Mrs. J.E. Bryant, W. J. Bryant, Mrs. C. McGann, R. McGann, K.E. Rigby, Mrs. L. Harley, S. Hallam & Mrs. P. Cardwell.
Clerk – Mrs. A. K. Mitchell
Cllr. Mrs. Birkitt opened the meeting & thanked everyone for their attendance. She went on to wish all those present a Happy New Year.
It was noted that as there were no parishioners present, the Open Forum was closed with no enquiries.
Minutes of the Trowell Times Newsletter Editorial Committee meeting held at Trowell Parish Hall on Tuesday 23rd November 2010, at approximately 8.00pm.
Present: Parish Councillors – G. Lockwood (Chair/Editor), K. Birkitt, Mrs. M. Birkitt, R. McGann, Mrs. C. McGann, K. E. Rigby, Mrs. P. Cardwell, Mrs. L. Harley, W.J. Bryant & Mrs. J. E. Bryant.
Clerk: Mrs. A. K. Mitchell
31/10. To receive apologies for absence.
Cllr. Mrs. Cardwell proposed that apologies be accepted from Cllr. Hallam (illness). Seconded by Cllr. Bryant. All in favour.
32/10. To receive any declarations of interest.
None.
33/10. To note the minutes of the previous meeting.
Cllr. Mrs. Birkitt moved acceptance of the minutes of the previous meeting held on 28th September 2010, as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour
34/10. Proposed items for inclusion in the next newsletter.
EA Hotline Number.
Christmas Lights.
Christmas Event Report/Memories Book.
Opencasting (depending on circumstances)
New grit bins.
Planning applications – changes to retrospective planning permission.
CAT Meeting report.
New housing on Festival site.
Forget-me-nott advert.
GTO advert.
Boundary Brook Bridge.
Suggestion from Cllr. Mrs, Cardwell – a “Watch this Space” article to be included in every newsletter.
35/10. Allocation of articles.
EA Hotline Number. – AKM
Christmas Lights. – AKM
Christmas Event Report/Memories Book. – GL
Opencasting (depending on circumstances)
New grit bins.- KER
Planning applications – changes to retrospective planning permission.-LH
CAT Meeting report.-GL
New housing on Festival site.-WJB
Forget-me-nott advert.- ALREADY RECEIVED.
GTO advert. – ALREADY RECEIVED.
Boundary Brook Bridge
36/10. Production Timetable.
It was agreed that the newsletter needs to be delivered to distributor’s week commencing 24th January 2011; Cllr. Lockwood therefore requested that articles be submitted to him by no later than 8th January 2011. The finished document will be sent to the Clerk for printing & distribution by 22nd January 2011.
37/10. 2011 Calendar.
Members were asked to note the email from the Rev’d Andy Lord.
38/10. Parish Council Christmas Card.
It was noted that the cards have been produced & will be sent out shortly.
39/10. Nottinghamshire Newsletter Competition 2010.
The feedback received on this matter was discussed at some length & it was agreed that the clerk should contact RCAN on this issue to advise them that Members feel the reply received was not constructive or helpful to the team.
40/10. Financial Position to date.
Cllr. Mrs. Harley proposed to accept the statement, seconded by Cllr. Rigby. All in favour.
41/10. Clerk’s Report.
It was agreed to include permanent EA Hotline number notices on the two main village notice boards.
42/10. Date of next meeting.
The date of the next meeting was agreed as Tuesday 1st February 2011. Cllr. Mrs. Harley’s apologies were noted for this meeting.
The meeting closed at 8.22pm.
Minutes of the Parish Hall & Grounds Committee held in the Parish Hall on Tuesday 23rd November 2010, at 7.15pm.
Present: Cllrs. Lockwood (Chair), K. Birkitt, Mrs. M. Birkitt, Mrs. P. Cardwell, K.E. Rigby (part meeting), Mrs. L. Harley, R. McGann, Mrs. C. McGann, Mrs. J. E. Bryant & W. J. Bryant.
Clerk: Mrs. A.K. Mitchell.
_________________________________
49/10.To receive apologies for absence.
Cllr. Mrs. Harley moved acceptance of apologies from Cllr. Hallam (illness). Seconded by Cllr. Mrs. Cardwell. All in favour.
50/10. Declaration of Members’ interests.
None.
51/10 To note the minutes of previous meeting.
Cllr. Bryant moved acceptance of the minutes of the previous meeting held on 28th September 2010, as a true record. Seconded by Cllr. Mrs. Harley. All in favour.
52/10. Matters arising from the minutes.
52.1/10.Emergency Lighting – recharge batteries.
All emergency lights had been checked & were being recharged during the evening. One lamp on the r/h side of the stage was out – the Clerk will report this to the electrician.
53/10. Financial position to date.
Cllr. Bryant moved acceptance of the financial statement. Seconded by Cllr. Mrs. Cardwell. All in favour.
Cllr. Bryant moved acceptance of the Caretaker’s salary statement. Seconded by Cllr. Mrs. Cardwell. All in favour.
54/10 Caretaking Issues.
It was noted that the car park planters will be planted for the winter this week.
Cllr. Rigby joined the meeting.
55/10. Play Park Report.
The Clerk advised that she is in the process of consulting the school & pre-school in respect of under fives play equipment.
56/10.Fire Safety Regulations – progress report.
It was noted that the parish hall emergency lighting system is being upgraded as necessary & that the fire alarm control panel has been repaired.
57/10. Parish Hall Inventory Report.
A copy of the 2010 report was passed to all Members for consideration.
58/10.Revised Parish Hall Conditions of Hire – Progress Report.
Cllr. Bryant proposed that the draft Fire Action Plan be incorporated into the Conditions of Hire document. Seconded by Cllr. Mrs. Cardwell. All in favour.
59/10. Benchmarks for managing your Community Hall.
As 58/10.
60/10. Land Registry.
It was noted that the Clerk will complete this task over the Christmas break.
61/10. Drainage Issues.
It was noted that the Clerk is following up on the landowner issue.
62/10. Parish Hall Floor.
Members were asked to note that she is currently obtaining references etc from contractors.
63/10. Proposed replacement of Parish Hall.
Cllr. Lockwood advised that he had been approached by Rev. Andy Lord asking if the Parish Council would be interested in a joint community building project. Cllr. Lockwood advised Rev. Lord that he could see no harm in the two organizations talking about this project.
64/10. Future Energy Procurement Arrangements.
The Clerk advised that work is ongoing in respect of cost comparisons.
65/10. Misc. items of repair, maint. etc.
The Clerk advised Members of the following:
Boiler Service – £130
Electrical works – £245
Fire Appliance Service – £305
Window cleaning – £15
66/10. To consider applications for hire.
Cllr. Mrs. Birkitt moved acceptance of applications with “bar” permission where requested. Seconded by Cllr. Mrs. Bryant. All in favour.
67/10. Clerk’s Report.
Christmas Lights – The Clerk updated Members as regards the demise of a local contracting firm. Cllr. Rigby thinks up lighters are the way to go & suggested a site visit to Kimberley over the festive period to view some in situ. He advised that there would be a larger capital outlay but that ongoing maintenance costs would be much lower.
Cllr. Mrs. Bryant reported on the Walk-in Centre Review. She advised that representatives are supposed to be attending the CAT Meeting on 8/12 to discuss this. She added that it is not a done deal & that the PCT will not make a decision until after the formal consultation has closed in February.
Cllr. Mrs. Bryant also reported on the recent Broxtowe Partnership Meeting. She advised that RCAN gave assurances concerning the proposed solar panel funding. She also reported that there is a Green Deal initiative which provides low cost loans to bring buildings up to scratch in respect of energy efficiency. She added that the matter of wind turbines was discussed.
Cllr. Rigby commented that a community wind turbine could be an interesting opportunity.
The Clerk advised Members of an open casting consultation document which is currently being circulated.
68/09. Date of next meeting – Tuesday 1st February 2011.
Cllr. Mrs. Harley gave her apologies for the next meeting.
The meeting closed at approximately 7.55pm.
MINUTES OF THE MEETING OF THE TROWELL PARISH COUNCIL, HELD IN THE PARISH HALL ON TUESDAY 9TH NOVEMBER 2010, AT 7.15PM.
____________________
Present: Cllrs. Mrs. Birkitt – Chairman, K. Birkitt, G. Lockwood, W.J. Bryant, Mrs. J. E. Bryant, S. Hallam, Mrs. C. McGann, R. McGann, Mrs. P. Cardwell, Cllr. Mrs. L. Harley & K. E. Rigby (part meeting).
Clerk: Mrs. A.K. Mitchell.
____________________
162/10. TO RECEIVE APOLOGIES FOR ABSENCE.
It was noted that Cllr. Rigby would be late joining the meeting as he had to attend Cabinet at BBC.
163/10. DECLARATION OF MEMBERS INTERESTS.
All Members declared non-prejudicial interests in item 168/10 on the agenda.
164/10. TO APPROVE MINUTES OF THE TROWELL PARISH COUNCIL MEETING & OPEN FORUM HELD ON 12TH OCTOBER 2010.
Cllr. Hallam moved acceptance of the minutes of the Open Forum meeting held on 12th October 2010, as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour.
Cllr. Hallam moved acceptance of the minutes of the Trowell Parish Council Meeting held on 12th October 2010, with one amendment as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour.
165/10. LOCAL POLICE REPORT – P.C. FARRELL.
It was noted that a copy of this report had been circulated to Members by email prior to the meeting.
166/10. MATTERS ARISING FROM THE MINUTES:
166.1/10 Damage to Verges & village parking issues.
It was noted that an email has been sent to the Rev’d Lord concerning the pre-school parking situation.
167/10. MATTERS ARISING FROM THE “OPEN FORUM”.
167.1/10. Stapleford Road Railway Bridge.
The Clerk advised that Network Rail Customer Services have reported that they can find no trace of the Council’s previous dealings with them & so are starting enquiries afresh. The Clerk confirmed that if she does not receive an update shortly she will chase them again.
Cllr. Hallam suggested contacting the Chairman of Network Rail & ask him to come & talk to the Parish Council. Cllr. Hallam stressed that it is important that any representative Network Rail sends needs to have the authority to make a decision on this issue. It was agreed to cc Anna Soubry MP regarding this meeting. Cllr. Mrs. Bryant suggested that the meeting be arranged for the Spring but if necessary we should not tie ourselves to that.
167.2/10. Graffiti problems around the Parish.
There was nothing further to report on this issue.
167.3/10. Litter & Fly Tipping in the Parish.
There had been no new reports on this issue.
167.4/10 Ilkeston Road Drains.
It was noted that there was nothing further to report on this issue.
167.5/10 Dog Fouling Issues.
Members were asked to note the content of an email from BBC regarding the problems at Pit Lane.
Cllr. Hallam commented that polite signs don’t work & are expensive to install. He thinks that enforcement is the way forward & advised that Dog Control Orders for parks & Open Spaces can be issued under the Clean Neighbourhoods Act. It was agreed to ask BBC what their plans are.
Cllr. McGann commented that there are “No Golf” signs installed at Pit Lane & he has never seen anyone there golfing.
Cllr. Mrs. Cardwell reported that there had been a fouling problem on Trowell Grove that day. The Clerk will report this to BBC in the usual way.
167.6/10 Youth Issues.
The Clerk advised that there was nothing further to report on this issue.
167.7/10 Ilkeston Road Street Lighting Columns.
There was nothing further to report on this issue.
168/10 PARISH PLAN UPDATE.
Cllr. Bryant advised that there was nothing further to report on this matter.
169/10. TO DEAL WITH CORRESPONDENCE.
It was noted that these documents had been circulated via email prior to the meeting.
Date. Sender. Nature of Correspondence. Notes/Action required.
26/09/2010 BBC Walk & Talk leaflets. Placed in Parish Hall foyer.
13/10/2010 BBC Cabinet Agenda for the meeting on19/10/10
18/10/2010 BBC Weekly list of planning applications. None in Trowell.
18/10/2010 BBC Weekly list of determined planning applications. None in Trowell.
18/10/2010 NHS Community in Unity Events. Copied to all Members.
18/10/2010 Lockhart Sales Catalogue.
22/10/2010 Record RSS Sales leaflet.
21/10/2010 Notts County NHS Meeting Poster Placed in main notice board.
21/10/2010 Nottingham Playhouse Poster Placed in PH foyer.
21/10/2010 Viking Direct Sales Catalogue.
Seton Sales leaflet.
22/10/2010
RCAN The Playing Field Newsletter.
24/10/2010
Broxtowe Women’s Project October Newsletter.
24/10/2010
Viking Direct Sales Catalogue.
24/10/2010
Viking Direct Sales Catalogue.
24/10/2010
NCC Salting Routes leaflet.
03/11/2010
Furniture @ Work Sales Catalogue.
03/11/2010
Truffle Catering Sales letter.
07/11/2010
Ultimate Furniture Sales Catalogue.
07/11/2010
Truffle Catering Sales letter.
07/11/2010
Seton Sales Catalogue.
07/11/2010
BBC Weekly list of planning applications. None in Trowell.
08/11/2010
BBC Weekly list of determined planning applications. None in Trowell.
08/11/2010
Furniture @ Work Sales Catalogue.
08/11/2010
BBC Development control committee agenda for the meeting on 10/11/10.
09/11/2010
BBC Cabinet Agenda for the meeting on 9/11/10.
09/11/2010
170/10 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Trowell Festival Village Committee.
The minutes of the Trowell Festival Village Committee, along with any recommendations contained therein were presented by Cllr. Mrs. Bryant. These were noted by Members.
Borough/County Councillors Report.
Cllr. Rigby advised that he has received a report from STWA regarding the Ilkeston Road flooding problem. However, the response was not very helpful & he is now going down the path of trying to get a copy of the survey using the FOI Act. He added that there is a slight problem with residents not reporting incidents to STW’s emergency number. Cllr. Rigby will remind residents again by letter to report problems.
School Governor’s Report.
Cllr. Lockwood reported that the new staff are already making a valuable contribution to the school.
He advised that there was a Governor’s meeting last month & it was agreed to write to Cllr. Philip Owen at NCC to complain about the treatment of 1 local authority governor. He informed Members that usually when a local authority governor’s term of office expires he/she could apply to continue on the board if they wished to do so & these requests were usually granted. Now though, the Leader of the County Council has decreed that there has to be an equal split of local authority governor’s from each of the political parties. Recently when a retiring governor applied to continue, he heard nothing from County Hall. This issue was raised at the September meeting & he made it clear how upset he was at this treatment. Other schools reported that they are experiencing similar problems & the gentleman involved received 100% support from the other Chairs of Governors. By the October meeting the issue had been resolved & the previous incumbent had been reappointed. Cllr. Lockwood is concerned that is not a good way to treat volunteers & he is unsure as to whether the Leader of the Council appreciates that Governing Bodies are apolitical & that there was no need to invoke this type of policy.
Website.
Cllr. Lockwood reported that there are no stats due to the old site being closed & the new one going live.
Broxtowe Partnership.
Cllr. Mrs. Bryant advised that a long report was presented about grants that had been awarded including the solar panels project. It was noted that the scheme was not awarded 100% funding but it did receive considerable support.
There was also a lengthy discussion on the interpretation of the new government’s policy on citizenship & community involvement. It was noted that Cllr. Mrs. Bryant spoke about Trowell’s communication prize in the Village of the Year competition.
171/10 PIT LANE IMPROVEMENTS UPDATE.
The Clerk reported that the fence has been damaged. This has been reported to BBC & she has been advised that repairs will be carried out. It was noted that unfortunately Trowell FC’s Under 15’s team has folded.
172/10 PARISH HALL PLAY PARK UPDATE.
Cllr. Hallam suggested that the school & the playgroup be consulted on the equipment for the under fives. Cllr. Mrs. Bryant agreed that it would be a good idea to consult them but added she would use her experience as a grandparent if asked to make a decision.
Cllr. Mrs. Birkitt commented that going on previous feedback received nursery swings are a particular favourite. Cllr. Mrs. Harley added that the Salcey Drive Park is a pretty good model. Cllr. Mrs. Cardwell mentioned Bramcote Park added that by watching their own grandchildren, Members would have a pretty good idea of what type of equipment children like.
173/10. STANTON REGENERATION ACTION PLAN.
It was noted that there was no new monthly update. Cllr. Mrs. Bryant advised that this was briefly mentioned at the partnership meeting as feedback from the CAT meeting. It was reported that a Trowell priority was the proposed road. She added that the Chair of the meeting was aware that the proposed new road has been scrapped.
174/10. SIGNAGE ISSUES.
There was nothing further to report on this issue.
175/10. REGIONAL CORE STRATEGY.
It was noted that there was nothing further to report on this issue.
176/10. GREEN PARISH COUNCIL SCHEME.
It was noted that an update from RCAN is currently awaited concerning proposed solar panels project, the Clerk advised that RCAN would be in touch again about this again after Christmas. Cllr. Hallam commented that the asbestos regulations may also have an impact on this project. It was noted that the funding currently awarded amounts to £18,000.
177/10 TROWELL PARISH COUNCIL WEBSITE.
It was noted that a number of positive responses have already been received although at present no acceptances from Members of the general public have been received. It was noted that the website launch arrangements are in hand & Members were asked to confirm their attendance for catering purposes. It was noted that all Councillors are to attend.
Cllr. Hallam commented that having seen the website, he is pleased with how professional it looks. He added that he would like to thank the team especially the webmaster for doing a fantastic job & the site is credit worthy to Trowell.
Cllr. Lockwood commented that he didn’t design the site, it was the work of a professional design company & he added that he & the Clerk are both getting better at administering the site with practice. He went onto say that it has been helpful to use a good local company as it has been much easier to solve problems as & when they arose.
178/10 VILLAGE POST BOXES.
The Clerk has just received an acknowledgement from the Royal Mail Customer Services Department on this issue.
179/10. BOUNDARY BROOK BRIDGE.
It was noted that the latest leaflet from NCC regarding this matter has previously been circulated to Members.
Cllr. Mrs. Harley commented that the leaflet does say that local residents can write & object but she thinks that a parish council letter is required with the Council’s views. Cllr. Mrs. Birkitt said that it appears that no matter what residents say the bridge will be built. Cllr. Mrs. Harley raised the issue of a gating order as there is a danger of the bridge becoming a “rat run”. She added that the Police have submitted figures to the County Council for consideration. It was agreed that the parish council should approach the county council regarding information about gating orders. Cllr. Lockwood commented that the Local Access Forum deals with rights of way & the parish council would need to know what evidence would be required to apply for a gating order. Cllr. McGann advised that a notice has already been erected near the stepping stones.
180/10. NCC GULLY EMPTYING/CLEANSING POLICY.
It was noted that all the problem locations have been reported to NCC & a response is currently awaited.
181/10 FOUL SMELL FROM THE BOROUGH OF EREWASH
The Clerk will follow up on this matter shortly.
182/10 NCC THE BIG BUDGET CONVERSATION.
It was noted that there was nothing further to report on this issue.
183/10 FREE TREE GIVEAWAY 2010.
It was noted that the event publicity has been distributed & it was confirmed who would be attending to run the two events.
Cllr. Rigby joined the meeting at this point.
184/10 CHRISTMAS LIGHTS 2010.
It was noted that the Clerk is chasing the quotes for this work & will circulate these as soon as possible.
185/10 STREET LIGHTING ENERGY & COST SAVINGS.
It was noted that NCC have been contacted as previously agreed.
Cllr. Rigby advised that this initiative has been approved & it will happen. He added that Trowell is last in line for the changes in about January/February 2013. He went onto say that the response to his questionnaire has been brilliant & although he has not yet fully analysed the figures yet he thinks a rough estimate would be a 50/50 split on the issue.
186/10 SEVERE WINTER WEATHER.
It was noted that documents on this issue have been circulated previously & an order placed with NCC for some additional salt bags. Cllr. Rigby advised that there is no chance of getting some additional grit bins installed for free as NCC has already received over 300 applications. He added that if the village purchases the grit bins initially then NCC will keep them stocked with grit. He advised that he is aware of 2 or 3 locations that would benefit from a bin. At the £150 per bin offer Cllr. Rigby reported that he would be willing to purchase 2 bins for the village. Cllr. Hallam suggested that the council match this funding to enable 4 bins to be purchased in total.
Cllr. Mrs. Harley enquired whether anything can be done to assist the school with a grit bin. Cllr. Rigby advised that the school would have to apply for a bin in its own right. However, it was noted that the council could arrange for a grit bin to be installed on Derbyshire Avenue to grit the bottom of the school drive. Cllr. Rigby offered to purchase some additional bags of salt for the school’s use. Cllr. Lockwood advised that the school’s previous difficulties had been brought about by a supply problem with no additional grit being available at the time.
Cllr. Mrs. Harley proposed that the parish council accept the 5 free bags of salt, purchase an additional 5 bags of salt & order 4 grit bins to be sited on Windsor Close, Haynes Avenue, Barleydale Drive & Derbyshire Avenue with Cllr. Rigby funding the purchase of two of the bins. Seconded by Cllr. Hallam. All in favour.
187/10 OPENCAST ISSUES – TROWELL/COSSALL.
Cllr. Rigby commented that the meeting on the previous Sunday’s meeting was reasonably fair & useful & he took quite a few notes. Cllr. Rigby suggested that the parish council should send a letter of objection to UK Coal. Cllr. Rigby will also carry out some research into previous operations at the site.
Cllr. Mrs. Harley proposed that a letter of objection be sent to UK Coal at the earliest opportunity. Seconded by Cllr. Lockwood. All in favour.
It was noted that Cllr. Rigby abstained from this vote as he also gets to vote at Borough & County level.
Cllr. Bryant commented that the parish council should basically reject the whole project in principle after the recent public exhibitions. These objections extend to any form of open casting coal production & extraction of fire clay.
Cllr. Mrs. Harley advised that there might be some requirement on council’s to put in some money for legal costs in future. Cllr. Lockwood suggested that all the parish council’s involved should contribute to a central fighting fund. It was suggested that this could be considered as part of the parish council’s budget considerations this year. Members commented that it would be more prudent to start a “war chest” now than have to significantly increase the precept in one go if/when the funds are required.
Cllr. Lockwood commented that the total legal costs could be in the region of £40-£50k. He added that professionals would be needed to fight the resident’s corner & the Fields Farm experience bears this out.
Cllr. Bryant said that whilst it is accepted that all the villages involved accept that they are all in it together, it is Trowell & Cossall that will bear the brunt of the project & the other villages will not be so directly affected. He added that Trowell will need access to funds as early as possible as it will be facing the greatest amount of problems if this project gets approval.
Cllr. Mrs. Bryant advised that Anna Soubry had suggested a public meeting for all the parishes affected & the Festival Inn was proposed as a venue. It was suggested that enquiries be made with the landlord. It had also been suggested that a dance be held in the coming year to act as a fundraiser.
Cllr. Mrs. Harley said that the parish council is in the fortunate position that it has money in the bank to call on if necessary as this application could take up to 15 years to be processed.
Cllr. Rigby highlighted that the burden to fund a fight will fall on Trowell as Cossall only has a £8 k precept & is a village of only 300 souls.
It was agreed that the Clerk should check the section 137 limit per parishioner.
It was also agreed that the council should check the legality of having a fighting fund & also the legality of how the fund can be financed.
It was noted that Nuthall parish council had had to spend £40k in fighting housing proposals at Nuthall with £20k of that being attributed to legal costs. It was also noted that Anna Soubry knows a retired barrister who would undertake some pro-bono work on our behalf.
Cllr. Bryant commented that he would argue that the legality of a fund would be the protection of Trowell
Cllr. Mrs. Bryant said that the council needs to communicate with residents by all means necessary & needs to plan ahead. She added that she would expect full support from residents on this issue. Cllr. Rigby pointed out that the council cannot assume this & so should conduct a consultation through the Trowell Times newsletter to obtain evidence of resident’s opinions.
188/10. FINANCIAL REGULATIONS REVIEW.
Members were asked to consider the current regulations & bring any proposals back to the January meeting for discussion.
189/10. PLANNING APPLICATION 10/00589/ADV – SWANCAR FARM.
It was noted that the documents relating to this had been circulated to Members prior to the meeting & so the Clerk asked how they wished to respond to this consultation.
Cllr. Hallam said that he was confused with the number of outstanding planning applications at Swancar Farm. He added that the applications for signage for everything are staggering.
Cllr. Rigby advised that Members can only comment on applications currently under consideration.
Cllr. Lockwood proposed that the parish council objects to this application. Seconded by Cllr. Hallam. 6 For, 2 Against.
Cllr. Rigby abstained from this vote as he also has a vote at Borough level.
190/10. PLANNING APPLICATION 10/00634/FUL – SWANCAR FARM.
It was noted that the documents relating to this had been circulated to Members prior to the meeting & so the Clerk asked how they wished to respond to this consultation.
Cllr. McGann expressed his concern that the swimming pool at the site had originally been approved for family use only but is now being incorporated as part of the proposed wedding venue.
Cllr. Rigby advised that he would again abstain due to his voting entitlements at borough level.
However, he advised that he had attended a site visit & could report that everything except the decking is located within the footprint of the original buildings. He advised that in his borough capacity he had raised no objections.
Cllr. Mrs. Bryant commented that she had no objections to businesses expanding & added that she cannot comment on the effects on potential customers but she is concerned that the applicants will do what they have done with the pet crematorium signage. She believes that they should apply for any proposed additional signage now.
Cllr. Mrs. Harley said that she has no objections to setting up businesses but she is concerned about the additional traffic out of that entrance & the increased surface water run-off from the site. She added that she is concerned as the property is situated on a difficult junction on a busy road.
Cllr. Bryant suggested asking the applicants about any intended additional signage.
Cllr. Hallam raised the issue of a possible increase in noise as with the introduction of the wedding venue there will be two businesses operating from one site. He pointed out that if the crematorium facility also expands then bigger vehicles will be visiting the site.
Concern was also expressed that the site may not be big enough for the necessary car parking requirements, that the drive exits onto a road that operates at the national speed limit. It was also noted that there are 2 holiday lets on site to.
It was agreed to raise the following concerns with the borough council regarding this application – access/egress from the property, surface water drainage, car parking & signage requirements not being included in these proposals. All in favour.
191/10 TO CONSIDER 2011/2012 BUDGET PROPOSALS.
The Clerk pointed out the possible elections costing implications as highlighted by BBC, future energy costs & the solar panel project implications. It was noted that a figure does not have to be submitted to BBC until January.
Cllr. Rigby proposed that a decision on this issue be postponed until the January Council meeting, seconded by Cllr. Mrs. Cardwell. All in favour.
192/10 FINANCIAL POSITION TO DATE.
Cllr. Lockwood moved to accept the latest financial statement, Seconded by Cllr. Hallam. All in favour.
193/10. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Mrs. Harley moved the following accounts for payment. Seconded by Cllr. Mrs. Cardwell. All in favour.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
Mrs. A.K. Mitchell 62.50 Office Provision Payment 101466 30/09/2010
AMP Electrical 1,052.80 Electrical works & inspections. 101467 12/10/2010
BT 105.71 CCTV Internet connection. 101468 12/10/2010
NCC 491.95 October LGPS Contributions 101469 18/10/2010
Mrs. A.K. Mitchell 1,040.64 October Salary 101470 18/10/2010
Mr. T. Dutton 578.30 October Salary 101471 18/10/2010
Viking Direct 52.03 Card for calendars VISA 18/10/2010
BT 96.56 CCTV Internet connection. VISA 18/10/2010
BBC 733.53 Pit Lane Grounds Maintenance 101472 22/10/2010
Toton Post Office 149.31 Stamps. VISA 11/10/2010
Corona Energy 116.76 Parish Hall Gas Supply Direct Debit 08/10/2010
British Gas Business 165.78 Parish Hall Electricity Supply Direct Debit 06/10/2010
BBC 288.00 Security Patrols. 101473 01/11/2010
Chubb Fire Ltd 103.99 Fire Appliance Service 101474 02/11/2010
5,037.86
194/10 CLERK’S REPORT.
Members were asked to note the intention to put up the Christmas decorations at the parish hall after the Parish Hall & Grounds Committee on 23rd November.
Members were asked to note the darts damage to the lounge floor as reported by the Caretaker. The Clerk will contact the WI accordingly.
Members were asked to consider a hiring request from Amy’s Aerobics. The Clerk was asked to contact the hirer accordingly to discuss the various issues.
Members were asked to note that the emergency lighting works are underway.
195/10. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- Website launch.
- Christmas Event
- Tree Giveaway.
196/10. Date of next meeting.
Tuesday 11th January 2011.
The meeting closed at approximately 9.30pm.
Minutes of the Trowell Festival Village Committee meeting held in the Parish Hall on
Wednesday, 3rd November, 2010, at 7.30pm
Present: Mrs.M.Cornhill (Chairman)
Cllr.Mrs.J.Bryant, Cllr.K.E.Rigby.
Mrs.I.Cook, Mrs.P.Hughes, Mrs.N.Potts, Mrs.S.Williams and Mrs.P.Wilson.
Mrs.B.R.Cobon, Minutes Secretary.
________________________
1. Apologies for absence
Apologies received from Cllr.Mrs.L.Harley and Mrs.M.Fry.
2. Declaration of members’ interests - none.
3. Approval of previous minutes – 29th September, 2010
Members noted 2 amendments – attendees should read “Cllr.Mrs.M.Birkitt” and
At Item 4(f) Cllr.Mrs.Birkitt should be replaced by “Cllr.Mrs.Harley” .
Mrs.N.Potts moved acceptance, seconded by Mrs.P.Hughes. All in favour.
4. 60th Anniversary of Festival of Britain Village award
Members noted the proposed events itemised in the previous minutes. Agreed
this must take priority in the coming year and an early meeting date should be
arranged.
5. Christmas 2010 event – Friday, 26th November – final arrangements
(a) Guest opener
Mrs.Hughes kindly agreed to provide the usual flowers for the Mayor and her
escort. Mrs.Cobon will request use of the microphone and Cllr.Mrs.Bryant
will arrange for it to be checked and will also provide background music.
Re. gifts for children who dress up, Mrs.Williams will check prices for
selection packs. Agreed to purchase 2 doz. for Mrs Chalkley to present.
(b) Chosen Charity
Trowell Youth Club (to help with repairs to their changing rooms) is the chosen
Charity.
(c) Entertainments
Santa – agreed Santa should change in the foyer storeroom and enter when
announced. Ask Cllr.Mrs.Jacky Williams (Mayor) to announce his arrival.
Mrs.Hughes will provide a bell for his use and ask the Guides who are helping will be asked to come in with him. Also a sack will be provided for him to carry.. Admission agreed at £1.25.
Jester Jolly Jingles – will arrive one hour before opening time. Members will
bring along cushions, mats, etc. for children to sit on.
5. (d) Stallholders
A total of 21 tables have been booked. Agreed we could accommodate 2 more
if requested.
Re. the Christmas Hamper, Cllr.Rigby very kindly offered to donate £10 towards the £40 from the Committee budget and £35 towards the raffle bags for
Cllr.Mrs.Harley to organise which makes his total donation £45. Also agreed to
add a donated teddy bear to each bag.
(e) Refreshments
Mrs.Potts reported that on further consideration spiced apple cake and filo baskets were neither economical nor practical. It was therefore agreed to
purchase ginger parkin cakes, 50 mini Cornish pasties/sausage rolls and make 100 seasonal biscuits (for children and adults), and charge as follows:-
Cold drink – 20p
Tea/coffee – 50p
Ginger parkin – 30p
Cornish pasties/saus rolls – 30p
Biscuits – 15p
(f) Duty rotas
Kitchen – Mrs.Cornhill, Mrs.Williams, Lisa Hallam – relief Cllr.Mrs.M.Birkitt
and WI ladies)
Entrance Door – Cllrs.Mr.&.Mrs.McGann – relief Cllr.Mrs.Bryant
Cllr.Mrs.S.Harley.
Stall Fees – Cllr.Mrs.Bryant and Cllr.Mrs.S.Harley. (£5.00 per table)
Grotto - Mrs.Wilson and 2 guides.
Room Plan – Cllr.Mrs.Bryant will draw up a finalised copy and let the Clerk
have it for passing on to the caretaker.
(g) Public liability insurance
Mrs.Mitchell is awaiting correspondence from the insurers. It is anticipated
there will be no problems as the event is almost the same as last year.
(h) Publicity
Unfortunately due to a misunderstanding the poster did not appear in the Church
Magazine. However flyers have been sent to Mr.Elmer for the Church pews
and posters put up on Church noticeboards. All other outlets have been
covered.
6. PC Clerk’s financial report
This showed a balance of £70 to-date which will be adjusted when all income and
costs have come in.
7. Emergency Plan
This was approved.
8. Risk Assessment
This was approved.
9. Date of next meeting – a provisional date of Tuesday, 25th January, is being looked
into.
The meeting closed at 8.50pm approx.
Minutes of the Trowell Parish Plan Steering Group
meeting held at Trowell Parish Hall on
Wednesday 16th June 2010 at 7.45pm
Present: Cllrs. Graham Lockwood (GL), John Bryant (WJB) Secretary, Julie Bryant (JEB), Keith Birkitt (KB), Margaret Birkitt (MB), plus David Louth (DL), Neil Jackson (NJ) plus Pat Wilson (PW) WI and Sue Lockwood (SL).
Phil Wilson (RCAN) and Nigel Hamshere (Greening Campaign) introduced themselves.
Apologies for absence: Received from; Cllrs. Cynthia & Rob McGann, Lyn Harley, Pam Cardwell, plus Jenny Kirkwood, Andy Lord.
Low Carbon Communities – Greening of Trowell: Phil Wilson introduced his role within RCAN in linking with the Green agenda across the area and offered his support during this campaign. Nigel then offered suggestions on the make-up of a separate committee to run with this campaign. The meeting offered ideas for which groups could be involved and it was left for GL to contact these groups. It was felt that a good publicity campaign was required to inspire groups into joining the campaign with an emphasis on younger elements that could be more environmentally aware. It was agreed that a fresh meeting later in the year after initial contacts were made. Phil Wilson made his apologies and left at this point.
Core Strategy: Local Housing Development Issues; plus Stanton Redevelopment: GL reported that the new Government had scrapped the previous government’s plan for housing numbers and we await new proposals as and when. NJ suggested that the problem was just postponed and we needed to be vigilant. GL then introduced the new proposals for the re-development of Stanton Ironworks. Although the plans for the main site were OK in principle the new proposed eastern road linking the development directly into Trowell was of real concern to everyone in Trowell. The Members of the Parish Council had made their objection forcefully to the representatives of Saint Gobain at a presentation at the recent Parish Council meeting. Some had gone along to the public consultation on-site at Stanton and were not assured by the proposals. WJB tried to offer devil’s advocate suggestions that the new road could achieve the Church Corner safety improvements and also at the other junction at the Stapleford end with the increased traffic flows. The meeting agreed that it was a price too high to pay and each member would object individually to the new road. WJB was asked to object on behalf of the TPPSG.
Church Cottage Project update: PW reported that new works on the Church Hall and the Cottage Project were proceeding slowly. Little new to report.
Treasurers Report: In the absence of the Treasurer WJB reported an assumed current balance of £286.62.
Any other outstanding Parish Plan action points – update: There was an update on the almost completed M1 upgrade, most of it positive for residents affected. DL reported that he, Cllr Rigby and others were due to redo the sound survey to ascertain how successful the revamping of the M1 has been.
Any other Business: There was no new business to report.
The chair closed the meeting at 9pm.
Date of next meeting is TBA
MINUTES OF THE MEETING OF THE TROWELL PARISH COUNCIL, HELD IN THE PARISH HALL ON TUESDAY 12TH OCTOBER 2010, AT 7.15PM.
____________________
Present: Cllrs. Mrs. Birkitt – Chairman, K. Birkitt, G. Lockwood, W.J. Bryant, Mrs. J. E. Bryant, S. Hallam, Mrs. C. McGann, R. McGann, Mrs. P. Cardwell & Cllr. Mrs. L. Harley.
Clerk: Mrs. A.K. Mitchell.
____________________
127/10. TO RECEIVE APOLOGIES FOR ABSENCE.
Cllr. Mrs. McGann moved acceptance of apologies from Cllr. Rigby (holidays), seconded by Cllr. Mrs. Harley. All in favour.
128/10. DECLARATION OF MEMBERS INTERESTS.
All Members declared non-prejudicial interests in item 133/10 on the agenda.
129/10. TO APPROVE MINUTES OF THE TROWELL PARISH COUNCIL MEETING & OPEN FORUM HELD ON 14TH SEPTEMBER 2010.
Cllr. Bryant moved acceptance of the minutes of the Open Forum meeting held on 14th September 2010, as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour.
Cllr. Bryant moved acceptance of the minutes of the Trowell Parish Council Meeting held on 14th September 2010, with one amendment as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour.
130/10. LOCAL POLICE REPORT – P.C. FARRELL.
It was noted that a copy of this report had been circulated to Members by email prior to the meeting.
131/10. MATTERS ARISING FROM THE MINUTES:
131.1/10 Damage to Verges & village parking issues.
Members were asked to note the content of an email from the Revd. Andy Lord concerning this issue. It was agreed that Revd. Lord be asked to contact the pre-school too.
132/10. MATTERS ARISING FROM THE “OPEN FORUM”.
132.1/10. Stapleford Road Railway Bridge.
The Clerk advised that she is currently awaiting a response from Network Rail Customer Services.
132.2/10. Graffiti problems around the Parish.
There was nothing further to report on this issue.
132.3/10. Litter & Fly Tipping in the Parish.
There had been no new reports on this issue.
132.4/10 Ilkeston Road Drains.
It was noted that the Clerk had called out BBC to these drains following the report of a problem from Mr. Ward.
132.5/10 Dog Fouling Issues.
The Clerk advised that the problem concerning the Pit Lane football pitch has been reported to BBC.
132.6/10 Youth Issues.
The Clerk advised that there was nothing further to report on this issue.
132.7/10 Ilkeston Road Street Lighting Columns.
There was nothing further to report on this issue.
133/10 PARISH PLAN UPDATE.
Cllr. Bryant advised that there was nothing further to report on this matter.
134/10. TO DEAL WITH CORRESPONDENCE.
It was noted that these documents had been circulated via email prior to the meeting.
135/10 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Parish Hall & Grounds Committee.
The minutes of the Parish Hall & Grounds Committee, along with any recommendations contained therein were moved by Cllr. Lockwood, seconded by Cllr. Hallam. All in favour.
Trowell Times Editorial Committee.
The minutes of the Trowell Times Editorial Committee, along with any recommendations contained therein were moved by Cllr. Lockwood, seconded by Cllr. Mrs. Cardwell. All in favour.
Trowell Festival Village Committee.
The minutes of the Trowell Festival Village Committee, with two amendments & along with any recommendations contained therein were moved by Cllr. Mrs. Birkitt, seconded by Cllr. Birkitt. All in favour.
Cllr. Mrs. Harley volunteered to write an article regarding Festival Memories for the forthcoming edition of the Trowell Times.
Planning & Environment Committee.
The minutes of the Planning & Environment Committee, along with any recommendations contained therein were moved by Cllr. Mrs. Harley, seconded by Cllr. Hallam. All in favour.
Finance & General Purposes Committee.
The minutes of the Finance & General Purposes Committee, along with any recommendations contained therein were moved by Cllr. Hallam, seconded by Cllr. Mrs. Harley. All in favour.
School Governor’s Report.
Cllr. Lockwood reported that from September 2011 there will only be one point of entry to the school. Children who turn 4 in July/August can start school in September if they choose. This change has been drawn up by the present government. The consequences of this change could affect the Trowell Pre-school as children under 4 usually attend fewer pre-school sessions & so they may see a subsequent drop in income as may schools with nursery sections.
It was noted that the pre-school team were very upset when they were told of this change by NCC, unfortunately NCC did not advise them of the reason for the change & this had to be done by the Headteacher.
A replacement for the yr 4/5 job share teacher who is going on maternity leave shortly has been appointed but it was noted that all future plans are dependent on the cuts to be announced by the education authority.
Website.
Cllr. Lockwood reported that there had been 769 page views in September.
NAVACH AGM.
The Clerk & Cllr. Lockwood outlined the format & content of this meeting & a copy of the minutes were provided for Members.
136/10 PIT LANE IMPROVEMENTS UPDATE.
The Clerk reported that she is currently checking planning implications regarding fencing with BBC.
137/10 PARISH HALL PLAY PARK UPDATE.
The Clerk advised that she has received a product catalogue from Proludic & this will be circulated for Members consideration.
138/10. STANTON REGENERATION ACTION PLAN.
Cllr. Lockwood commented that he has not seen any publicity about the cancellation of the building of the proposed road from the Stanton site to Stapleford Road, Trowell.
139/10. SIGNAGE ISSUES.
There was nothing further to report on this issue.
140/10. REGIONAL CORE STRATEGY.
It was noted that there was nothing further to report on this issue.
141/10. THE STANDARDS BOARD FOR ENGLAND UPDATE.
It was noted that a copy of the new policy had been sent out to Members & so it was agreed to discharge this matter from the agenda.
Cllr. Lockwood attended the BBC Standards Board Committee Meeting in September & advised Members of the proposed abolition of the Standards Board for England.
142/10. GREEN PARISH COUNCIL SCHEME.
It was agreed to follow up on this in conjunction with the proposed solar panels project.
143/10 TROWELL PARISH COUNCIL WEBSITE.
The Clerk advised that the arrangements for the launch will be made shortly.
Cllr. Lockwood hopes to go live with the new site shortly as he is currently having problems with the old site.
144/10 VILLAGE POST BOXES.
There was nothing further to report on issue.
145/10. BOUNDARY BROOK BRIDGE.
Members were asked to note the correspondence received from NCC on this issue.
146/10. NCC GULLY EMPTYING/CLEANSING POLICY.
There was nothing further to report on this issue.
147/10 TO CONSIDER A REQUEST FOR ASSISTANCE FROM NATIONAL POLICE AID CONVOYS.
Cllr. Bryant proposed that this application be declined. Seconded by Cllr. Mrs. McGann. All in favour.
148/10 FOUL SMELL FROM THE BOROUGH OF EREWASH
It was noted that there was nothing further to report on this issue.
Cllr. Mrs. McGann advised that she has reported the smell twice since the last meeting.
149/10 NCC THE BIG BUDGET CONVERSATION.
It was noted that there was nothing further to report on this issue.
150/10 NEW GUIDANCE ON ASSESSING LAND FOR DESIGNATION AS AN AONB OR NATIONAL PARK.
It was noted that documentation concerning this issue had been circulated to members prior to the meeting.
151/10 FREE TREE GIVEAWAY 2010.
It was noted that the event publicity will be drawn up shortly.
152/10 TO CONSIDER A REQUEST FOR FINANCIAL ASSISTANCE FROM CITIZENS ADVICE BROXTOWE.
It was noted that documentation concerning this application had been sent to Members prior to the meeting.
Cllr. Lockwood proposed that under section 137 a grant of £30 be awarded to Citizens Advice Broxtowe. Seconded by Cllr. Mrs. Bryant. All in favour.
153/10 CHRISTMAS LIGHTS 2010.
It was noted that quotes are being obtained for this project.
154/10 NOTTINGHAMSHIRE & NOTTINGHAM WASTE CORE STRATEGY.
It was noted that this documentation had been circulated prior to the meeting.
155/10 STREET LIGHTING ENERGY & COST SAVINGS.
It was noted that documentation concerning this item had been circulated prior to the meeting.
It was agreed that the people of Trowell should be consulted on this issue & it was agreed that to achieve this NCC should liaise with Cllr. Rigby on this subject.
156/10 TO CONSIDER 2011/2012 BUDGET PROPOSALS.
Cllr. Bryant proposed that a decision on this issue be postponed until the November Council meeting, seconded by Cllr. Hallam. All in favour.
157/10 FINANCIAL POSITION TO DATE.
Cllr. Lockwood moved to accept the latest financial statement, Seconded by Cllr. Hallam. All in favour.
158/10. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Mrs. Bryant moved the following accounts for payment. Seconded by Cllr. Birkitt. All in favour.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
CO-OP Bank 2.00 Service Charge Transfer 01/09/2010
Premier 1 (UK) Ltd 380.70 Hanging Basket maintenance. 101447 13/09/2010
Mark Douglas Ind Supplies 46.27 Caretaking Materials. 101448 13/09/2010
Mr. L. Cross 225.61 Relief Caretaking 101449 13/09/2010
NCC 424.30 September LGPS contributions. 101450 18/09/2010
Mr. T. Dutton 427.62 September Salary 101451 18/09/2010
Mrs. A. K. Mitchell 1,040.64 September Salary. 101452 18/09/2010
Inland Revenue 971.80 Quarterly PAYE/NI payment E transfer. 30/09/2010
Broxtowe Borough Council 288.00 August Security Patrols 101453 15/09/2010
Mrs. A. K. Mitchell 4.02 Caretaking Materials 101454 16/09/2010
Reprotec Connect For Ltd 310.29 Photocopying charges. 101455 16/09/2010
Jolly Jingles Funtime 25.00 Christmas Event Deposit 101456 16/09/2010
Clement Keys 1,034.00 Audit Fees 101457 16/09/2010
Mrs. A.K. Mitchell 10.56 Stamps. 101458 17/09/2010
Mr. T. Dutton 13.00 Mobile Phone. 101459 17/09/2010
Mr. T. Dutton 15.00 Parish Hall Windowcleaning 101460 17/09/2010
Mark Douglas Industrial Supplies Ltd 29.21 Caretaking Materials. 101461 21/09/2010
Information Commissioner 35.00 Renewal Fee Direct Debit 03/10/2010
Opal 39.86 Clerk’s telephone & broadband. Direct Debit 02/10/2010
Co-Op Bank Plc 2.00 Service charge. Transfer 02/08/2010
Corona Energy -122.01 Parish Hall Gas supply Direct Debit 10/09/2010
Opal 41.52 Clerk’s telephone & broadband. Direct Debit 01/09/2010
BBC 2.65 Parish Hall NNDR Direct Debit 15/10/2010
BBC -102.00 Parish Hall NNDR Direct Debit 15/10/2010
BBC -102.00 Parish Hall NNDR Direct Debit 15/11/2010
BBC -102.00 Parish Hall NNDR Direct Debit 15/12/2010
BBC -102.00 Parish Hall NNDR Direct Debit 15/01/2010
Cllr. G. Lockwood 27.65 Travelling Expenses. 101462 23/09/2010
.
BBC 288.00 Security Patrols 101463 28/09/2010
Antony Grice Plumbing & Heating Ltd 152.75 Boiler service. 101464 28/09/2010
Victim Support 50.00 S137 Grant 101465 30/09/2010
5,357.44
159/10 CLERK’S REPORT.
Members were asked to sign a DD form in respect of the CCTV internet account with BT.
Cllr. Mrs. Harley appealed for donations towards the Christmas event raffle.
160/10. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- Website launch.
- Christmas Event
- Tree Giveaway.
161/10. Date of next meeting.
Tuesday 9th November 2010.
The meeting closed at approximately 8.00pm.
Minutes of the Public Open Forum Held at the Trowell Parish Hall on Tuesday 12th October 2010, at 7.15pm.
Present - Cllrs. Mrs. M. Birkitt (Chairman), K. Birkitt, G. Lockwood, Mrs. J.E. Bryant, W. J. Bryant, Mrs. C. McGann, R. McGann, Mrs. L. Harley, S. Hallam & Mrs. P. Cardwell.
Clerk – Mrs. A. K. Mitchell
Cllr. Mrs. Birkitt opened the meeting & thanked everyone for their attendance.
It was noted that as there were no parishioners present, the Open Forum was closed with no enquiries.
Minutes of the Planning & Environment Committee meeting held at the Trowell Parish Hall on Tuesday 5th October 2010, at 7.15pm.
Present: Cllrs. Mrs. L. Harley – Chair, S. Hallam, Mrs. P. Cardwell, G. Lockwood, Mrs. M. Birkitt, & K. Birkitt.
Clerk: Mrs. A. K. Mitchell.
_______________
21/10. To receive apologies for absence.
Cllr. Hallam moved acceptance of apologies from Cllr. Rigby (illness), Cllr. Bryant, Cllr. Mrs. Bryant, Cllr. McGann & Cllr. Mrs. McGann (all holidays). Seconded by Cllr. Mrs. Cardwell. All in favour.
22/10. Declaration of Members’ interests.
None.
23/10. To note minutes of the previous meeting.
Cllr. Mrs. Cardwell moved acceptance of the minutes of the previous meeting held on 1st June 2010, as a true record. Seconded by Cllr. Lockwood. All in favour.
24/10. Matters arising from the minutes.
None.
25/10. Financial position to date.
Cllr. Lockwood moved acceptance of the statements. Seconded by Cllr. Hallam. All in favour.
26/10. Annual Footpath Walking & Parish Paths Partnership Scheme.
It was noted that the inspection sheets will be sent out next week.
27/10. Pit Lane Football Pitch & Portacabin Update.
The Clerk advised Members that the quotes for security fencing have been received & that the football club have selected their preferred option. The Clerk will now confirm any planning implications with BBC & will then apply for funding on behalf of the football club as appropriate.
It was noted that there is a dog fouling problem on the pitch which the Clerk will report to BBC.
28/10. 2010 Planting Scheme.
It was noted that the hanging baskets & boundary planters were all complete as per the order & the Clerk is working to resolve lamp column issues with NCC in anticipation of next season.
29/10. Stanton Bonna Planning Application.
There was nothing further to report on this issue.
30/10. Stanton Regeneration Project.
It was noted that there was nothing further to report on this issue.
31/10. Grounds Maintenance Contract 2010/2011 Onwards.
It was noted that no invoices have been received to date from BBC to establish how the new system is progressing so the Clerk will seek quotes foe next year on a reduced specification, a copy of which will be sent to Members beforehand for approval.
32/10. Free Tree/Hedge Giveaway 2010.
It was noted that distribution dates have now been set; the Clerk has spoken with BBC & so will now arrange the necessary publicity.
33/10. To consider 2011/2012 Budget proposals.
Cllr. Lockwood commented that he feels a decision regarding hanging baskets & boundary planters cannot be made until the overall council budget has been seen.
Cllr. Mrs. Birkitt proposed that the draft 2011/2012 budget proposals be put forward to the Finance & General Purposes Committee for consideration. Seconded by Cllr. Mrs. Cardwell. All in favour.
34/10. To learn of planning applications.
Appendix 1 refers.
35/10. Clerk’s Report.
Proposed installation of Solar Panels – in light of the response from BBC it was agreed to go back to RCAN & ask for more information in relation to these proposals.
36/10. Date of next meeting.
Tuesday 7th December 2010.
The meeting closed at approximately 7.30pm.
Minutes of the Finance & General Purposes Committee meeting held at the Trowell Parish Hall on Tuesday 5th October 2010, at 7.35pm.
Present: Cllrs. S. Hallam (Chair), Mrs. M. Birkitt, K. Birkitt, Mrs. L. Harley, G. Lockwood, & Mrs. P. Cardwell.
Clerk: Mrs. A. K. Mitchell.
_______________
14/10. To receive apologies for absence.
Cllr. Mrs. Harley moved acceptance of apologies from Cllr. Rigby (illness), Cllr. Mrs. Bryant, Cllr. Bryant, Cllr. Mrs. McGann & Cllr. McGann (all holidays). Seconded by Cllr. Mrs. Cardwell. All in favour.
15/10. Declaration of Members’ interests.
None.
16/10. To note the minutes of the previous meeting.
Cllr. Lockwood moved acceptance of the minutes of the previous meeting held on 1st June 2010, as a true record. Seconded by Cllr. Mrs. Harley. All in favour.
17/10. Matters arising from the minutes.
(a) Personnel Committee –
There was nothing further to report on this issue. It was therefore agreed to discharge this item from the agenda.
18/10. Financial position to date.
Cllr. Mrs. Harley moved to accept the statement. Seconded by Cllr. Mrs. Cardwell. All in favour.
19/10. Christmas Lights.
The Clerk is currently obtaining quotes for phase 1 of the proposed re-introduction of this project.
20/10 Proposed CCTV Upgrade.
The Clerk reported that problems are currently being experienced with the BT internet service but she is working at trying to resolve this.
21/10 Revival Concert.
Members were asked to note the summary return for the event. Cllr. Mrs. Harley said that this had been a good event, despite the disappointing turnout. Cllr. Lockwood said it had been a pity the council could not have got its preferred date for the concert. Cllr. Mrs. Harley commented that sometimes the Council has to stand a loss to put on some entertainment for parishioners she added that Members should remember the success of the previous year. Cllr. Lockwood added that it was just unfortunate timing.
22/10. Quality Parish Councils.
The Clerk is starting to put a portfolio of work together & she hopes to be able to put in for the qualification early next year.
23/10. Parish Council Health & Safety Model.
The Clerk advised that she has started work on this & that it links in with item 22/10 on the agenda.
24/10. To consider 2011/2012 Budget Proposals.
Cllr. Hallam said the council should consider bringing down the initially proposed precept. He felt that Members should look at the parish hall budget, hanging baskets etc. Cllr. Lockwood said that Members would be struggling to cut any more from the Parish Hall budget as it is mostly salaries & fixed costs. Cllr Hallam feels that the Council needs to consider scrapping the hanging baskets. Cllr. Mrs. Harley agrees that in the present economic circumstances they should go.
Cllr. Lockwood proposed that the hanging baskets budget be cut from the 2011/2012 budget proposals. Seconded by Cllr. Mrs. Harley. All in favour.
Cllr. Mrs. Harley proposed that the revised precept of £58,887 for 2011/2012 be submitted to Council for consideration. Seconded by Cllr. Mrs. Cardwell. All in favour.
25/10.Clerk’s Report.
The Clerk advised Members that the Broxtowe Women’s Project now has a mobile display. It was agreed to bear this in mind when arranging the APM.
26/10.Date of next meeting – 7th December 2010.
Minutes of the Trowell Festival Village Committee held in the Parish Hall on Wednesday,
29th September, 2010, at 7.30pm
Present: Mrs.M.Cornhill, Chairman.
Cllr.Mrs.S.Birkitt, Cllr.K.Birkitt, and Cllr.K.E.Rigby (part meeting)
Mrs.M.Fry, Mrs.P.Hughes, Mrs.N.Potts, and Mrs.S.Williams.
Mrs.S.Chalkley (Headteacher, Trowell School), Mr.D.Corns, and Mrs.B.Kilby
(Items 1 – 4 inc.)
Mrs.B.R.Cobon, Minutes Secretary
________________________
1. Apologies for absence
Apologies accepted from Cllr.Mrs.L.Harley, Cllr.Mrs.J.Bryant, Rev.A.Lord,
Mrs.P.Wilson and Mrs.I.Cook.
2. Declaration of members’ interests - none.
3. Approval of minutes of previous meeting – 29th June, 2010
Mrs.N.Potts moved the minutes of the previous meeting, seconded by Mrs.S.Williams.
4. 60th Anniversary of Festival of Britain Village award
Mrs.Cornhill welcomed Mrs.Chalkley, Mr.Corns and Mrs.Kilby who had expressed
an interest in assisting with suggestions for celebrating the 60th anniversary.
Rev.Andy Lord could not attend but had emailed that he was getting a group together
to think on a Flower Festival in Church for the weekend (but a Saturday afternoon
wedding would have to be taken into account) the theme being “things to celebrate
over the 60 years” which would fit with Bible verses about “God’s providing”. Another suggestion was to consider a way of making gift boxes to give to those in
need (in this or other countries) – knitted items that can be bought and placed in a box
with a number on display in church that weekend. Thus the spirit that inspired the
Festival might inspire a commitment to come together to help others in the present.
Also there could be a “Songs of Praise” in church on the Sunday evening to end the
weekend with songs chosen by people in the village plus he had previously suggested asking the uniformed organisations about a village BBQ on the Friday evening (either at Church or the Parish Hall).
Mrs.Chalkley said the School would be very happy to join in the celebrations. They are
focusing on building the theme into the curriculum during the school year. Key Stage 2
pupils are studying the Second World War this term, are visiting Shugborough Hall as
“evacuees” and the Christmas play will have a War Time theme which would lead them
nicely into looking at Britain after the war and put the Festival of Britain into context
for them. Their usual sports day will be on a fifties sports day theme and the school
summer fair can link in too, along with activities planned for children in class time.
She mentioned a quote in Alan Cook’s book “A History of Trowell” from Herbert Morrison who opened the gymkhana which was part of the village celebrations in 1951
which was “The message I take back from Trowell is to co-operate with your
4. 60th Anniversary of Festival of Britain Village award (cont.)
neighbours, to promote friendship and team work and to cure loneliness and
selfishness” which would be nice to keep in mind as they plan their school activities.
She felt the school activities together with anything the Committee and Church
provide would help the children to understand the reason for the Festival of Britain,
why the village won the award and help them appreciate where they live is a special place with a special history.
Mrs.Cornhill explained to Mr.Corns and Mrs.Kilby (local historians) that suggestions had been put forward for a village trawl, which would need specific places of interest, possibly ending up at the Parish Hall, and an exhibition of life in Trowell past and present. Mr.Corns said Ilkeston had a book of memories and, knowing that Trowell people were very responsive to such requests it was agreed to ask them via Trowell Times to write down their memories of Trowell so they can be collated for this event and maybe eventually turned into a book. Mrs.Chalkley suggested a title of “A History of Trowell through 100 stories”. Mrs.Chalkley added that the school has a log book of past pupils to just before the 1st world war and a Maypole is available which either the school pupils or uniformed groups could make use of.
Mr.Corns imparted an interesting piece of information that on 29th September, 1940 (the same date as tonight’s meeting) at 5.15pm a single 2000kg bomb, destined for Stanton, was dropped on bottom canal where the Nutbrook and Erewash joined. He also advised that Council minutes from the past 50 years were held at Ilkeston Library.
Mrs.Cornhill thanked Mrs.Chalkley, Mr.Corns and Mrs.Kilby for their contributions
adding that she now had more enthusiasm for the task in hand.
5. Christmas 2010 event – Friday, 26th November
(a) Guest Opener
Cllr.Mrs.Jackie Williams, Deputy Mayor of Broxtowe, has accepted our
invitation to open the event.
Mrs.Sue Chalkley, Headteacher, Trowell School, has agreed to present gifts to
all children who dress up as a theme character.
(b) Chosen Charity
Cllr.Mrs.Bryant has confirmed the Parish Council’s agreement to donate proceeds
to the Trowell Football Club as a good cause rather than a charity.
(c) Entertainments
Jolly Jingles will come as a Jester to suit the theme and will present a programme
similar to last year for the same price of £155. A deposit cheque will be sent
along with the order form.
Santa will arrive ringing his bell and will occupy the south dressing room. Mrs.Potts will design a suitable grotto and Mrs.Cornhill will approach Wilko’s
re. a grant for presents. Mrs.Wilson’s offer to take admission to the grotto was
accepted.
(d) Stallholders
17 tables have been booked to-date.
4. (e) Refreshments
It was decided to offer something different this year. Mrs.Potts and Mrs.Williams kindly offered to make apple cake/filo parcels and cinnamon biscuits.
Mrs.Cornhill will price up warm mini sausage rolls/Cornish pasties. Tea, coffee,
and juice will also be served.
(f) Duty rotas
The following arrangements were made for staffing:
Kitchen: Mrs.Cornhill, Mrs.Williams, Cllr.Mrs.Birkitt, and Lisa Hallam to
take the money.
Entrance Door: agreed to ask Cllr.Mrs.Bryant and Cllr.Mrs.Harley if they would
man the doors.
Stall Fees: Cllr.Mrs.Birkitt interchanging with Cllr.Mrs.Bryant.
Grotto: Mrs.Wilson.
Room Plan: Cllr.Mrs.Bryant.
Agreed to ask if the Caretaker would be kind enough to ensure
the south dressing room could be clear for Thursday afternoon
for setting up the grotto. Also the stage for Friday evening.
(g) Public Liability Insurance
Mrs.Cobon will ask Mrs.Mitchell to advise the Council’s insurance company of
the event.
(h) Publicity
Articles have been placed in local publications for October and will be followed
up with another for November. A copy of the completed poster will be passed to Trowell Times, Parish Magazine, placed on notice boards, delivered to shops and
Libraries, sent to school as flyers.
6. PC Clerk’s financial report
The financial statement showed an excess of £150.00 after taking into account costs
for Jolly Jingle. It was felt this would cover the cost of the raffle and refreshment expenses, including Mrs.Potts’ and Mrs.Williams’ costs for cake and biscuit making.
7. Emergency Plan
Agreed this should follow the same line as last year except reference should be made
to the fact that “Trained first-aiders will be in attendance”.
8. Risk Assessment
Again to follow last year’s template including “Trained first-aiders will be in
attendance”.
9. Date of next meeting - provisional date of Tuesday, 2nd November, at 7.15pm
Minutes of the Parish Hall & Grounds Committee held in the Parish Hall on Tuesday 28th September 2010, at 7.15pm.
Present: Cllrs. Lockwood (Chair), K. Birkitt, Mrs. M. Birkitt, Mrs. P. Cardwell, K.E. Rigby (part meeting), S. Hallam, Mrs. L. Harley, R. McGann, Mrs. C. McGann, Mrs. J. E. Bryant & W. J. Bryant.
Clerk: Mrs. A.K. Mitchell.
_________________________________
26/10.To receive apologies for absence.
Cllr. Mrs. Harley moved acceptance of apologies from Cllr. Rigby (BBC Cabinet). Seconded by Cllr. Hallam. All in favour.
27/10. Declaration of Members’ interests.
None.
28/10 To note the minutes of previous meeting.
Cllr. Mrs. Bryant moved acceptance of the minutes of the previous meeting held on 22nd June 2010, as a true record. Seconded by Cllr. Hallam. All in favour.
29/10. Matters arising from the minutes.
29.1/10.Emergency Lighting – recharge batteries.
All emergency lights had been checked, were in working order & were being recharged during the evening.
30/10. Financial position to date.
Cllr. Mrs. Harley proposed a viament from code 6 to code 5. Seconded by Cllr Hallam. All in favour.
Cllr. Mrs. Birkitt proposed that the overspend on code 24 be reviewed nearer the end of the financial year. Seconded by Cllr. Cardwell. All in favour.
Cllr. Hallam moved acceptance of the financial statement. Seconded by Cllr. Mrs. Harley. All in favour.
Cllr. Mrs. Harley moved acceptance of the Caretaker’s salary statement. Seconded by Cllr. Mrs. Cardwell. All in favour.
32/10 Caretaking Issues.
Members were asked to note the correspondence from BBC regarding trade waste recycling.
33/10. Play Park Report.
The Clerk advised that the annual ROSPA report hadn’t raised any issues. It was noted that the second bench has been installed & that the Clerk is chasing Proludic for a catalogue.
34/10.Fire Safety Regulations – progress report.
It was noted that there was nothing further to report on this issue.
35/10. Parish Hall Inventory Report.
The Clerk advised that the Caretaker has now completed the inventory & the Clerk will therefore update the records & take action accordingly. The Clerk will look into other options as regards the annexe ceiling as this may then tie in with the proposed solar panel issue.
36/10. Employee CRB Checks.
The Clerk was pleased to report that the Caretaker has been cleared & a copy of his clearance will be held on file.
37/10.Revised Parish Hall Conditions of Hire – Progress Report.
A draft copy will be sent out to Members for consideration shortly.
38/10. Benchmarks for managing your Community Hall.
There was nothing further to report on this issue, it was noted that this item is interlinked to other items on the agenda.
39/10. Land Registry.
It was noted that the Clerk is following up on an outstanding queries with the land registry.
40/10. Drainage Issues.
It was agreed that the Clerk should make further enquiries into the ownership of the neighbouring property & approach them accordingly.
41/10. Parish Hall Floor.
Members were asked to consider 3 quotes on this issue.
It was agreed for budgetary purposes to use a mid range figure at this stage.
It was agreed to ask Jay Young for references & to ask two of the contractors to confirm whether their quotes include protection & a low level clean on completion.
42/10. Proposed replacement of Parish Hall.
Following her attendance on a course the previous week it was agreed that the Clerk should investigate this further after the budget has been completed.
43/10. Future Energy Procurement Arrangements.
It was agreed that the Clerk should contact BBC, RCAN & various comparison websites on this issue.
44/10.To consider 2001/2012 Budget Proposals.
Cllr. Hallam proposed that the draft budget be submitted to the Finance & General Purposes Committee for further consideration. Seconded by Cllr. McGann. All in favour.
Cllr. Rigby joined the meeting at this point.
45/10. Misc. items of repair, maint. etc.
The Clerk advised Members of the following:
Joinery repairs – £68.38
Intruder Alarm repairs – £44
Plumbing repairs – £38.50
Joinery repairs – £29.78
Electrical works – £150.00
Trough lighting – £2,144.00
It was agreed to consider the lounge flooring quote at the next meeting.
It was agreed that the Clerk should obtain quotes to repaint the front railings.
46/10. To consider applications for hire.
Cllr. Rigby moved acceptance of applications with “bar” permission where requested. Seconded by Cllr. Mrs. Bryant. All in favour.
47/10. Clerk’s Report.
Members were asked to note an email from Mrs. Sambells concerning Neighbourhood Watch. Cllrs. Mr & Mrs. Birkitt agreed to attend the next meeting of the group & the Clerk will advise Mrs. Sambells accordingly.
48/09. Date of next meeting – Tuesday 23rd November 2010.
The meeting closed at approximately 8.51pm.
Minutes of the Trowell Times Newsletter Editorial Committee meeting held at Trowell Parish Hall on Tuesday 28th September 2010, at 9.00pm.
Present: Parish Councillors – G. Lockwood (Chair/Editor), K. Birkitt, Mrs. M. Birkitt, R. McGann, Mrs. C. McGann, K. E. Rigby, Mrs. P. Cardwell, S. Hallam, Mrs. L. Harley, W.J. Bryant & Mrs. J. E. Bryant.
Clerk: Mrs. A. K. Mitchell
17/10. To receive apologies for absence.
None.
18/10. To receive any declarations on interest.
None.
16/10. To note the minutes of the previous meeting.
Cllr. Bryant moved acceptance of the minutes of the previous meeting held on 22nd June 2010, as a true record. Seconded by Cllr. Birkitt. All in favour
17/10. Future direction of the Newsletter.
Cllr. Lockwood commented that having attended several workshops & seen various models of newsletters throughout the County he felt that it was time for a review of the Trowell Times. He advised that many newsletters are self-funding; he asked if members wished to Carry on with informative articles or move to a more pro-active roving reporter type format etc. Does the Council want to involve more people, encourage advertising etc. Cllr. Mrs. Bryant commented that it is good to get as much into a newsletter as possible but does not think that the Council should compromise the font quality of the publication. Cllr. Lockwood commented that sometimes the font is dictated by trying to fit articles in. He added that those publications which are self-funding involved a lot more work as a consequence.
Cllr. Hallam said that there are some merits in a magazine type format but is concerned about the number of magazines being pushed through doors in Trowell already. He added whether a magazine might lose impact & would take so much more work to produce. He queried whether we would get the necessary advertising as there is a lot of competition.
Cllr. Lockwood commented that the Council does not have the resources for a magazine unless someone does it full-time. Cllr. Hallam said he could see a magazine as a once a year type of publication. Cllr. Bryant commented that parishioners lack of response in regards to consultations indicates that people’s interest is not being sparked which isn’t the Council’s fault but reflects general apathy everywhere.
Cllr. Rigby commented that a lack of volunteers is a national problem.
Cllr. Rigby suggested including reviews of parish events, articles by regular hirers of the hall & details of events taking place within the publication period. He suggested involving people rather than just pushing stuff at them.
21/10. Proposed items for inclusion in the next newsletter.
GTO advert.
Christmas Event.
Website Launch.
Dog Fouling.
Open Cast Proposals.
Boundary Brook Bridge
22/10. Allocation of articles.
GTO advert – Already received.
Christmas Event – LH
Website Launch – GL/AKM
Dog Fouling – Neighbourhood Wardens.
Open Cast Proposals – GL/WJB.
Boundary Brook Bridge – KB/MB.
23/10. Production Timetable.
It was agreed that the newsletter needs to be delivered to distributor’s week commencing 9th November 2010; Cllr. Lockwood therefore requested that articles be submitted to him by no later than 15th October 2010. The finished document will be sent to the Clerk for printing & distribution by 5th November 2010.
24/10. 2011 Calendar.
Members approved the design with a couple of small amendments.
25/10. Parish Council Christmas Card.
It was noted that this is in hand.
26/10. TFVC Diamond Jubilee Celebrations.
Cllr. Mrs. Bryant reported that no firm decisions have been made as yet & the group are awaiting feedback from the Church. It is anticipated that it will be a joint event involving TFVC, the school & the Church. She added that once any firm arrangements have been made then the group will start to advertise.
Cllr. Hallam suggested putting on a trip rather than an event. Cllr. Mrs. Harley thought that this is a great idea but was concerned that the chosen destination would not necessarily appeal to the whole village. Cllr. Bryant suggested using the trip to promote any event.
Cllr. Bryant commented that the parish council had not been terribly keen on this event when it was originally suggested, adding that it was those groups involved in the Village of the Year competition that wanted to pursue it. He added that those groups should be brought into the process now.
27/10. To consider 2011/2012 Budget Proposals.
Cllr. Mrs. Harley proposed that the draft 2011/2012 budget proposals be submitted to the Finance & General Purposes Committee for consideration. Seconded by Cllr. Mrs. Cardwell. All in favour.
28/10. Financial Position to date.
Cllr. Mrs. Harley proposed to accept the statement, seconded by Cllr. Mrs. Cardwell. All in favour.
29/10. Clerk’s Report.
There was nothing further to report.
30/10. Date of next meeting.
The date of the next meeting was agreed as Tuesday 23rd November 2010.
The meeting closed at 8.37pm.
MINUTES OF THE MEETING OF THE TROWELL PARISH COUNCIL, HELD IN THE PARISH HALL ON TUESDAY 14TH SEPTEMBER 2010, AT 7.15PM.
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Present: Cllrs. Mrs. Birkitt – Chairman, K. Birkitt, G. Lockwood, W.J. Bryant, Mrs. J. E. Bryant, S. Hallam, Mrs. C. McGann, R. McGann, Mrs. P. Cardwell & K.E. Rigby (Parish, Borough & County).
Clerk: Mrs. A.K. Mitchell.
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92/10. TO RECEIVE APOLOGIES FOR ABSENCE.
Cllr. Mrs. McGann moved acceptance of apologies from Cllr. Mrs. Harley (holidays), seconded by Cllr. Hallam. All in favour.
93/10. DECLARATION OF MEMBERS INTERESTS.
All Members declared non-prejudicial interests in item 98/10 on the agenda.
94/10. TO APPROVE MINUTES OF THE TROWELL PARISH COUNCIL MEETING & OPEN FORUM HELD ON 13TH JULY 2010.
Cllr. Bryant moved acceptance of the minutes of the Open Forum meeting held on 13th July 2010, as a true record. Seconded by Cllr. Mrs. McGann. All in favour.
Cllr. Bryant moved acceptance of the minutes of the Trowell Parish Council Meeting held on 13th July 2010, with one amendment as a true record. Seconded by Cllr. Mrs. McGann. All in favour.
95/10. LOCAL POLICE REPORT – P.C. FARRELL.
It was noted that a copy of this report had been circulated to Members by email prior to the meeting.
96/10. MATTERS ARISING FROM THE MINUTES:
96.1/10 Damage to Verges & village parking issues.
The Clerk advised that letters have been sent to the various parties involved as previously agreed. BBC have advised that they cannot take any action until the proposed new traffic regulations are in place & NCC have reported that the request is being considered but that no decision has been made to date.
Cllr. Rigby commented that he has been told the same thing & has arranged a meeting with officers to discuss this issue & a number of other items.
97/10. MATTERS ARISING FROM THE “OPEN FORUM”.
97.1/10. Stapleford Road Railway Bridge.
The Clerk advised that she has been in touch with Network Rail again regarding the appropriate ombudsman details & is currently awaiting a response.
97.2/10. Graffiti problems around the Parish.
The Clerk reported that the underpass has been added to the young offenders work schedule for attention.
97.3/10. Litter & Fly Tipping in the Parish.
There had been no new reports on this issue.
97.4/10 Ilkeston Road Drains.
There was nothing further to report on this issue.
97.5/10 Dog Fouling Issues.
The Clerk advised that no further reports had been received.
97.6/10 Youth Issues.
The Clerk advised that there was nothing further to report on this issue.
97.7/10 Ilkeston Road Street Lighting Columns.
There was nothing further to report on this issue.
98/10 PARISH PLAN UPDATE.
Cllr. Bryant reported that the group was awaiting feedback on the Greening Campaign but none has been received. He advised that an email has been sent out & an AGM is to take place in November. He added that Jenny Kirkwood of RCAN has suggested winding up the steering group & letting the parish council carry out what is left to do which it is doing anyway. However, Cllr. Bryant feels that the group needs to give those involved the opportunity to take it on if they want to.
Standing orders were suspended for 5 minutes whilst a disturbance outside the building was attended to.
Cllr. Bryant went onto say that the other issues the group could get involved in are too big for them to take on alone anyway. He concluded by saying that he will therefore report back to January Council on this issue but feels that the group has done its job & has gone as far as it can go.
Cllr. Mrs. Bryant queried the recent evaluation report that had been received & asked if Trowell had declined to take part. It was noted that the Clerk had passed this evaluation to Cllr. Bryant & he had duly completed it. Cllr. Lockwood advised that Trowell is mentioned in the report in connection with the website but as Trowell is the only parish in Broxtowe to have a parish plan, statistically it doesn’t count. He added that the other Nottinghamshire boroughs have more participants. Cllr. Lockwood commented that Trowell had been an early adopter & should be proud as the only village in Broxtowe to produce such a plan & win the Village of the Year competition. As regards the Greening Campaign he advised that only 3 volunteers are required & no-one has come forward to help & he added that personally he is not prepared to take on another project at this time.
99/10. TO DEAL WITH CORRESPONDENCE.
It was noted that these documents had been circulated via email prior to the meeting.
72/10 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Trowell Festival Village Committee.
The minutes of the Trowell Festival Village Committee, along with any recommendations contained therein were noted by Members.
There was a review of the summer event which had been good but had clashed with a number of other events in the area. A theme for the Christmas Event has been chosen & Trowell Football Club is being considered as the proposed beneficiary of the event.
Members were asked how they would view this as the club is not a charity. It was agreed that there would be no problem with this & Cllr. Rigby added that the spirit of the Christmas Event is to donate a profits to a good cause not necessarily a charity & the recipients should be decided by Members of the Festival Committee.
Cllr. Mrs. Birkitt & Cllr. Rigby volunteered to attend the next meeting on behalf of the Council.
Borough Parish Joint Meeting.
The Clerk outlined the main issues discussed at this meeting which primarily related to the introduction of car parking charges in the borough.
Cllr. Rigby commented that previously people left their cars in the car park all day as part of their commute & these charges are designed to encourage business as the first hour is free anyway.
Borough/County Councillors Report.
It was noted that a number of issues had been dealt with elsewhere on the agenda.
Street Lights – The report on this mentions a consultation but does not specify when or where& the decision to proceed with the reductions was passed last week anyway.
Main roads – dimming by 70% between 10pm & 7am.
Residential areas – lights will be switched off between midnight & 5am.
The consultation criteria are very rigid but dispensations may be given.
It is planned that within 2 – 3 years lights will be switched off completely in rural areas where no residential properties front onto the road.
It was noted that the necessary new equipment will cost £3.2m & will save £1.25m per year. It will also save in the region of 5,800 tonnes of carbon.
Cllr. Bryant asked about those public buildings & shops which are lit up every night unnecessarily.
Cllr. Rigby advised that the biggest contributors to NCC’s carbon footprint (70%) are the County’s schools.
War memorial – Cllr. Rigby said that he had promised that this project would not cost this Council a penny but pointed out that someone will mention insurance & maintenance costs. The memorial is to be a Saxon cross & will cost a maximum of £10,000. Cllr. Rigby asked the council to consider setting up a maintenance budget for this item.
The Clerk explained the issue of insurable interest & it was agreed that she should make enquiries into this issue. Cllr. Hallam agreed with the Clerk that the best option would be for the church to insure the memorial & then the Parish Council contribute to the annual premium costs.
Cllr. Rigby proposed that the Clerk investigate the insurance implications of this project. Seconded by Cllr. Mrs. McGann. All in favour.
School Governor’s Report.
Cllr. Lockwood reported that the pupils are back at school & one teaching post is having to be covered for a long term sickness absence. This is currently being covered full time by the sick teacher’s job share partner. Another job share teacher will be leaving at half term, and a temporary job share post will be created and filled until the end of the academic year. It is then expected that this job share will cease, and a full time teacher appointed.
It was noted with pleasure that Trowell had won the small schools FA Cup Final 4 – 0.
Website.
Cllr. Lockwood reported that there had been 823 page views in July & 768 in August.
101/10 PIT LANE IMPROVEMENTS UPDATE.
The Clerk reported that she & the Club are currently obtaining quotes for fencing to create a secure compound within the pitch area.
102/10 PARISH HALL PLAY PARK UPDATE.
The Clerk advised that the second bench has now been installed, the equipment repairs & inspection by Proludic have been carried out & she is obtaining a new under 5’s product catalogue from Proludic for Members consideration.
103/10. STANTON REGENERATION ACTION PLAN.
It was noted that there was no new monthly update available as yet. Members were asked to note the contents of documentation circulated to them prior to the meeting.
104/10. SIGNAGE ISSUES.
There was nothing further to report on this issue.
105/10. REGIONAL CORE STRATEGY.
It was noted that the Clerk had sent a letter to BBC as previously instructed.
Cllr. Rigby advised that the original figures have now been scrapped & the new ones cover a 20 year period which includes 2 recessions & 2 boom periods. Mr Pickles from the Government has not yet come back to council’s with any precise instructions. It was noted that on average 235 properties have been built & sold within Broxtowe each year. The Council still has to have a rolling 5 year land availability programme & there will be some brownfield sites coming online but not in the next 5 years. It is not yet clear if there will be enough land available to protect all the borough’s greenbelt but certainly the large amounts that were previously under threat will be significantly reduced.
Cllr. Rigby advised that due to changes in the “rewards” system BBC have lost £350,000 in revenue from planning applications & land registry searches.
106/10. THE STANDARDS BOARD FOR ENGLAND UPDATE.
It was noted that a copy of the new policy will be sent out to Members next week.
107/10. GREEN PARISH COUNCIL SCHEME.
The Clerk has submitted the necessary information & will be contacting the coordinator again shortly but added that the scheme may not be quite what was first thought.
108/10 TROWELL PARISH COUNCIL WEBSITE.
Cllr. Lockwood advised that he has now migrated the content of the old site to the new site & there are some small amendments to be made. He added that the new site now needs to be operated in dummy mode to see if any snags occur. The only thing not yet underway is the photo gallery. He feels that once the Clerk is happy with operating the site it can be launched officially possibly sometime in October.
Cllr. Mrs. Bryant said that the presentation should be given in an open setting.
It was noted that internet access would be required & that RCAN may be able to help with a projector & big screens.
Cllr. Hallam was concerned that if the launch event is in the daytime it might not attract the target audience of the project. Cllr. Lockwood agreed but added that the availability of the Parish hall in the evenings is limited.
It was agreed to stage the launch at 8pm on 30th November immediately following the PPSG AGM. It was agreed that catering should be provided.
WJB appealed for members to take digital photo’s around the village over the coming months to enable him to add to the photo gallery.
109/10 VILLAGE POST BOXES.
The Clerk will chase the Trowell Grove post box issue.
110/10. BOUNDARY BROOK BRIDGE.
There was nothing further to report on this issue.
111/10. NCC GULLY EMPTYING/CLEANSING POLICY.
It was noted that documentation on this issue had been circulated prior to the meeting.
The Clerk was provided with a number of locations to submit to NCC for consideration.
112/10 NCC LETTER FROM TRANSPORT & HIGHWAYS DEPARTMENT.
Members were asked to note the contents of this documentation which had been circulated prior to the meeting.
113/10 FOUL SMELL FROM THE BOROUGH OF EREWASH
Cllr. Lockwood advised that this issue had been raised by a parishioner in relation to a composting site located at Stanton Lock. It was agreed that residents should be encouraged to keep reporting this issue to the EA via the next parish council newsletter. It was also agreed that the Clerk should send a letter to EBC regarding this matter.
114/10 NCC THE BIG BUDGET CONVERSATION.
It was noted that documentation on this issue had been circulated prior to the meeting. Members noted the contents.
Cllr. Lockwood commented that there is no facility on the website to object to any of the proposed cuts.
It was agreed to respond to NCC on that basis.
115/10 NO NEED FOR NUCLEAR.
It was noted that documentation concerning this issue had been circulated to members prior to the meeting.
It was agreed that this was a matter for individuals & that the parish council would not take part in this campaign.
116/10 FREE TREE GIVEAWAY 2010.
It was agreed to hold events at the parish hall on the mornings of the 29th November & the 5th December 2010.
117/10 PARISH PRECEPTS.
It was reported that documentation had been circulated to Members prior to the meeting & its content was duly noted.
118/10 TO CONSIDER A REQUEST FOR FINANCIAL ASSISTANCE FROM VICTIM SUPPORT.
It was noted that documentation concerning this application had been sent to Members prior to the meeting.
Cllr. Lockwood proposed that under section 137 a grant of £50 be awarded to Victim Support. Seconded by Cllr. Mrs. Bryant. All in favour.
119/10 CHRISTMAS LIGHTS 2010.
It was agreed to obtain a quote from AMP to light the parish hall & 3 front trees as usual.
Cllr. Rigby commented that he thinks that following on from NCC’s response the parish council should make a fresh start with this project beginning with lighting the tree in the church yard. He then kindly offered a grant of £500 to the project to get a permanent electrical connection installed on the appropriate lamp column.
It was also agreed that in future up lighters may be the way forward. It was agreed to obtain quotes from AMP & Remco on this issue.
Cllr. Hallam thanked Cllr. Rigby for his generous offer but asked Members to be aware that if the beginnings of the project are seen to be all in the centre of the village it will generate a response from residents.
120/10 BBC STATEMENT OF LICENSING POLICY – LICENSING ACT 2003.
It was noted that this documentation had been circulated prior to the meeting but that no comments had been forthcoming.
121/10 RCAN/NAVACH LICENSING CAMPAIGN.
It was noted that documentation concerning this item had been circulated prior to the meeting & that the Clerk had responded to the consultation in line with the comments received back from Members.
122/10 FINANCIAL POSITION TO DATE.
Cllr. Lockwood moved to accept the latest financial statement, Seconded by Cllr. Hallam. All in favour.
123/10. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Lockwood moved the following accounts for payment. Seconded by Cllr. Rigby. All in favour.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
Premier 1 Uk Ltd £ 444.15 Hanging Basket & planter maintenance – June. 101412 06/07/2010
Cllr. G. Lockwood £ 6.01 Travel Expenses. 101413 07/07/2010
Mrs. A. K. Mitchell £ 96.90 Stamps. 101414 08/07/2010
Mr. L. Cross £ 32.00 Summer planting. 101415 12/07/2010
Mr. L. Cross £ 68.38 Joinery repairs. 101416 12/07/2010
Mr. T. Dutton £ 15.00 Parish Hall windowcleaning. 101417 12/07/2010
Mr. T. Dutton £ 13.00 Mobile phone. 101418 12/07/2010
Mr. L. Cross £ 348.16 Relief Caretaking. 101419 18/07/2010
Mr. T. Dutton £ 553.60 July 2010 Salary 101420 18/07/2010
Mrs. A. K. Mitchell £ 1,040.84 July 2010 Salary 101421 18/07/2010
NCC £ 480.52 July 2010 LGPS Contributions. 101422 18/07/2010
Cllr. G. Lockwood £ 24.04 Travel Expenses. 101423 20/07/2010
ADT Fire & Security £ 51.70 Alarm repair. 101424 20/07/2010
British Gas Business £ 135.52 Parish Hall electricity supply. Direct debit. 06/07/2010
Corona Energy £ 80.36 Parish Hall gas supply. Direct debit. 09/07/2010
Co-Op Bank £ 2.00 Service Charge. Transfer 01/07/2010
Mrs. A.K. Mitchell £ 4.72 Caretaking Materials. 101425 21/07/2010
Nildram £ 25.99 Broadband Connection Standing Order 28/06/2010
Nildram £ 25.99 Broadband Connection Standing Order 26/05/2010
Opal £ 41.23 Clerk’s telephone & broadband. Direct Debit 18/05/2010
Antony Grice £ 45.24 Plumbing works – gents urinal. 101426 27/07/2010
Mrs. A.K. Mitchell £ 0.99 Bin liners. 101427 27/07/2010
Broxtowe BC £ 288.00 Security patrols. 101428 27/07/2010
Opal £ 39.87 Clerk’s telephone & broadband. Direct Debit 01/08/2010
Mrs. A.K. Mitchell £ 2.98 Diaries 101429 28/07/2010
Proludic Limited £ 419.62 Inspection & repair. 101430 28/07/2010
Aon Ltd £ 162.36 Insurance premium. 101431 05/08/2010
Playsafety Ltd £ 74.03 Annual inspection 101432 05/08/2010
Premier 1 (UK) Ltd £ 444.15 Hanging Basket & planter maintenance. 101433 10/08/2010
Co-Op Bank £ 6.00 Unpaid cheque fee. Transfer 08/07/2010
British Gas Business £ 138.21 Parish Hall Electricity supply. Direct Debit 05/08/2010
Mrs. A.K. Mitchell £ 7.29 Postage 101434 10/08/2010
Mr. T. Dutton £ 15.00 Parish Hall window cleaning. 101435 10/08/2010
Mr. T. Dutton £ 13.00 Mobile phone 101436 10/08/2010
Mr. L. Cross £ 3.92 Caretaking materials. 101437 10/08/2010
Mrs. A.K. Mitchell £ 23.41 Stationery & caretaking materials. 101438 10/08/2010
GTO Windows & Conservatories £ 35.00 Joinery works. 101439 12/08/2010
Mr. T. Dutton £ 560.11 August Salary. 101440 18/08/2010
Mrs. A. K. Mitchell £ 1,040.64 August Salary 101441 18/08/2010
NCC £ 482.71 August LGPS contributions. 101442 18/08/2010
Post Office £ 38.40 Stamps VISA 11/08/2010
BBC £ 47.00 Groundworks. 101443 19/08/2010
British Telecom £ 209.53 CCTV internet connection etc 101444 19/08/2010
AMP Electrical £ 176.25 Car park lighting timer. 101445 19/08/2010
AMP Electrical £ 2,519.20 Trough Lighting. 101446 19/08/2010
Corona Energy £ 65.05 Parish Hall Gas supply. 101447 19/08/2010
Severn Trent Water £ 233.62 Parish Hall Water supply. Direct Debit 02/09/2010
£ 10,581.69
124/10. CLERK’S REPORT.
It was agreed that Cllr. Mrs. Cardwell will attend the forthcoming NALC AGM on behalf of the parish council.
The Clerk then provided Members with updates concerning the war memorial project, various planning applications & asked for any budget suggestions to be submitted to her as soon as possible for inclusion in the working papers for the upcoming budget meetings.
125/10. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- Proposed new website launch.
- Christmas Lights
- Foul Smell.
126/10. Date of next meeting.
Tuesday 12th October 2010.
The meeting closed at approximately 9.20pm.
Minutes of the Public Open Forum Held at the Trowell Parish Hall on Tuesday 14th September 2010, at 7.15pm.
Present - Cllrs. Mrs. M. Birkitt (Chairman), K. Birkitt, G. Lockwood, Mrs. J.E. Bryant, W. J. Bryant, Mrs. C. McGann, R. McGann, S. Hallam, Mrs, P. Cardwell, K.E. Rigby (Borough & County) & 1 parishioner.
Clerk – Mrs. A. K. Mitchell
Cllr. Mrs. Birkitt opened the meeting & thanked everyone for their attendance.
Mr. B. Ward – Ilkeston Road.
Mr. Ward advised that another parishioner has contacted BBC to report that the branches of the willow trees on the Ilkeston Road service road are now hitting the roofs of passing vehicles.
Cllr. Rigby advised that he can arrange to have them trimmed but pointed out that they were trimmed severely last year & this type of work is only usually done on a 5 year cycle but he acknowledged that they have grown back.
Mr. Ward expressed his concern that they are encroaching onto the footway too.
The Clerk advised that there was someone in the area the previous week surveying the highway trees.
Mr. Ward commented that BBC has advised that there is not a problem with street lights being blocked out by the trees. Mr. Ward maintains that there is & Cllr. Rigby assured him that he will do his best to get some work carried out. However, he advised that BBC have never had enough money in the budget from NCC for this purpose & as budgets are to be cut back still further he cannot make any promises. Cllr. Rigby also advised that he will ask for a written statement as to why blocking out the lights is acceptable when Ilkeston Road has been deemed a high risk road.
Cllr. Rigby pointed out that there is no statutory duty for any council to provide a single street lamp but added that he will fight Trowell’s corner & ask for the decision in writing.
Mr. Ward asked for an update concerning the Ilkeston Road drains. Cllr. Rigby advised that he has escalated his enquiries to a higher level at STW. He commented that they had been working on the CCTV survey on Christmas Eve last year but he has still not received a copy of that report despite having submitted half a dozen requests for one. If he has to request one through the FOI Act he will do that as a last resort. He added that he is not sure if the report would be covered by the FOI Act but he has nothing to lose by asking.
Mr. Ward asked when there would next be a speed trap on Ilkeston Road. Cllr. Rigby advised that for obvious reasons he cannot disclose that information but confirmed that there will be one shortly. He added that prosecutions have taken place recently.
Mr. Ward commented that the interactive speed sign at Windsor Close slows drivers up but then they accelerate when the road widens again. He suggested that 6am would be a good time to catch offenders.
Mr. Ward asked for an update concerning the proposed new road to the Stanton site. Cllr. Rigby advised that he has seen in writing a declaration that the developers are no longer looking at the A6007 as an option but are instead considering improving the road structure that already goes into the site. A BBC officer has advised that in his opinion for the developers to use the existing road network they would have to reduce their building proposals to 3,000 homes. Cllr. Rigby added that due to contamination & other issues Stanton is an expensive site to develop.
Cllr. Bryant commented that he had heard that the developers had priced up the cost of the proposed new route from Stanton to Trowell as being in excess of £40million.
Cllr. Rigby advised that the biggest issue had been the fees demanded by STW & Network Rail for access, loss of use etc. He agreed that the £40 million figure was accurate.
Mr. Ward commented that EBC are currently buying all the land on the other side of the canal.
Mr. Ward added that the trustees had previously wanted to build on that land but it had been blocked by STW. Cllr. Rigby agreed that flooding is a major issue. Mr. Ward added that STW’s main concern had been where they would deal with sewerage treatment.
As no further issues were forthcoming for discussion, Cllr. Mrs. Birkitt closed the Open Forum & thanked everyone for their contributions.
MINUTES OF THE MEETING OF THE TROWELL PARISH COUNCIL, HELD IN THE PARISH HALL ON TUESDAY 13th July 2010, AT 7.15PM.
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Present: Cllrs. Mrs. Birkitt – Chairman, K. Birkitt, G. Lockwood, W.J. Bryant, Mrs. J. E. Bryant, S. Hallam, Mrs. L. Harley, Mrs. C. McGann & R. McGann.
Clerk: Mrs. A.K. Mitchell.
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64/10. TO RECEIVE APOLOGIES FOR ABSENCE.
Cllr. Mrs. Harley moved acceptance of apologies from Cllr. Rigby (holidays) & Cllr. Mrs. Cardwell (bereavement), seconded by Cllr. Hallam. All in favour.
65/10 DECLARATION OF MEMBERS INTERESTS.
All Members declared non-prejudicial interests in item 70/10 on the agenda.
66/10. TO APPROVE MINUTES OF THE TROWELL PARISH COUNCIL MEETING & OPEN FORUM HELD ON 8TH JUNE 2010.
Cllr. Mrs. Harley moved acceptance of the minutes of the Open Forum meeting held on 8th June 2010, as a true record. Seconded by Cllr. Lockwood. All in favour.
Cllr. Mrs. Harley moved acceptance of the minutes of the Trowell Parish Council Meeting held on 8th June 2010, as a true record. Seconded by Cllr. Lockwood. All in favour.
67/10. LOCAL POLICE REPORT – P.C. FARRELL.
It was noted that a copy of this report had been circulated to Members by email prior to the meeting.
68/10. MATTERS ARISING FROM THE MINUTES:
68.1/10 Damage to Verges & village parking issues.
It was noted that one parking incident & damage to one bollard had been reported to the County Council.
69/10. MATTERS ARISING FROM THE “OPEN FORUM”.
69.1/10. Stapleford Road Railway Bridge.
The Clerk is obtaining details of the appropriate ombudsman.
69.2/10. Graffiti problems around the Parish.
The Clerk has cleaned up the affected parish council notice boards. Cllr. Lockwood advised that there is still graffiti on the old canal bridge on the A609, comprising mainly of “tags”. The Clerk will follow this up with BBC.
69.3/10. Litter & Fly Tipping in the Parish.
There was nothing further to report on this issue.
69.4/10 Ilkeston Road Drains.
There was nothing further to report on this issue.
69.5/10 Dog Fouling Issues.
The Clerk advised that no further reports had been received.
69.6/10 Youth Issues.
The Clerk advised Members of an update from Mr. Crompton of BBC on this issue.
It was reported that 4 youngsters had been locked in the parish hall play park on 29th June at about 8.30pm. The Clerk will follow this up with BBC.
69.7/10 Ilkeston Road Street Lighting Columns.
There was nothing further to report on this issue.
70/10 PARISH PLAN UPDATE.
Cllr. Bryant reported that there had not been a meeting since the previous Council meeting.
He advised that the group will look at the results of the consultation on the Greening Campaign which is being included in the next newsletter. He added that as individuals people are looking at whether this is a project worth pursuing. He went on to say that the village of the year initiative in 2009 had been a high point as it had generated passion in the village.
Cllr. Mrs. Harley asked about the prize money situation. Cllr. Bryant advised that he needs to send a list of those who took part to the Clerk to enable her to follow up on the matter.
Cllr. Lockwood advised that as Chair of Governors he had asked the Head teacher to circulate the information about the Greening Campaign at school but no feedback has been received to date. He added that the final throw of the dice will be the newsletter consultation. He went onto say that if any Councillors know anyone who might be interested please can they lobby them as only 3 volunteers are needed to get the project off the ground. He concluded by say that this project needs to be village led.
Cllr. Bryant advised that he has not yet arranged another meeting date.
71/10. TO DEAL WITH CORRESPONDENCE.
It was noted that these documents had been circulated via email prior to the meeting.
72/10 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Trowell Festival Village Committee.
The minutes of the Trowell Festival Village Committee, along with any recommendations contained therein were moved by Cllr. Mrs. Harley, seconded by Cllr. Mrs. Bryant. All in favour.
It was noted that Cllr. Mrs. Harley had been elected as Vice Chair again & she appealed for other Members of the Council to attend meetings if possible to assist in covering the Council’s commitments to the group.
The 60th anniversary celebrations are now on the agenda & there will be a big push from September onwards for the Christmas event.
As regards the summer event, Cllr. Mrs. Bryant reported that people had attended in dribs & drabs & there had been more adults than children but those children who did attend had seemed to enjoy themselves. She added that she didn’t think the games attracted a lot of participants & that on another occasion it might be worth cutting the timescale somewhat as there is a lot of competition at that time of year. Cllr. Bryant commented that it is obvious the event clashed with a lot of others in the area.
Cllr. Hallam commented that he does feel that this event is slightly labored now & it does involve a great deal of work for the committee. He went onto say that he sees the merit in a jubilee celebration next year but then maybe the future of the event could be considered. Cllr. Mrs. Harley advised that she has suggested this but some committee members are only interested in continuing with their support if there are two events each year.
Cllr. Mrs. Birkitt commented that no-one involved is getting any younger & that there is a lot of physical work on the day of the event setting up & clearing away.
Cllr. Lockwood commented that it had been a very good event & he thanked everyone involved in its organization.
Cllr. Lockwood commented that everything that could be had been set up at the front of the Parish Hall & everything was there on a miniature scale. Cllr. Mrs. Birkitt added that she & Cllr. Birkitt had thoroughly enjoyed the day & it had been a pleasure to see PC Farrell & his colleague in attendance all day. She commented that people had appreciated him being there.
Cllr. Mrs. McGann commented that it would have been nice to have had some craft stalls. Cllr. Mrs. Harley advised that the problem with that is it then duplicates the remit of the Christmas Event. It was noted that the summer event is intended as a free event for the village.
Everyone was encouraged to get involved for the Diamond Jubilee next year.
Cllr. Mrs. Bryant brought to Members attention that a fire door had been propped open at the event despite signs to the contrary being in place. It was suggested that at future events a sign stating “No admittance except in an emergency” might be in order.
Trowell Times Newsletter Editorial Committee.
The minutes of the Trowell Times Newsletter Editorial Committee, along with any recommendations contained therein were moved by Cllr. Lockwood seconded by Cllr. Bryant. All in favour.
It was noted that the deadline for the submission of articles is Friday 19th July.
Cllr. Lockwood advised that he had recently attended a newsletter workshop at Gunthorpe & he feels that the Council should widen the net for contributors from local organizations to widen the scope of the publication. It was noted that some local publications have a roving reporter on their team.
Cllr. Mrs. Harley requested that the Diamond Jubilee celebrations be included on the next agenda.
Parish Hall & Grounds Committee.
The minutes of the Parish Hall & Grounds Committee, along with any recommendations contained therein were moved by Cllr. Lockwood seconded by Cllr. Bryant. All in favour
School Governor’s Report.
Cllr. Lockwood reported that a new KS1 teacher had been appointed. The successful applicant is newly qualified. The school had drawn up a shortlist of 6 from 46 applications but had only interviewed 3 people in the end as the remaining candidates had already secured posts. The school has also appointed the new KS1 manager & KS2 deputy, both posts being filled internally.
The internal SAT’s tests have been marked & everyone has been informed of their results.
Cllr. Lockwood was also pleased to report that the school had won the small schools FA cup final in football & had reached the finals in the East Midlands Tag Rugby competition. It was agreed that the Council should congratulate the school on both these achievements.
It was noted that it is the Friends of Trowell School summer event this coming Friday.
Choosing Health Event.
Cllr. Mrs. Bryant reported that this had been a lovely event with progress reports on many initiatives. It was good fun & everyone really enjoyed it. Ruth Hyde of BBC had been in attendance. The PCT had been very complimentary about the parish hall & an excellent buffet had been provided. Cllr. Mrs. Bryant has retained the details of the caterers for future reference.
Website.
Cllr. Lockwood reported that there had been 654 page views in June.
73/10 PIT LANE IMPROVEMENTS UPDATE.
The Clerk reported that an updated form has been submitted to the FA, a meeting has been held with BBC regarding additional pitches & as a consequence an enquiry has been lodged with the FA regarding drainage works. A meeting has been arranged regarding proposed security improvements.
74/07. PARISH HALL PLAY PARK UPDATE.
The Clerk advised that a new climbing frame panel is on order. She is also chasing NCC in respect of the second bench. A catalogue for under 5’s equipment has been ordered from Proludic & will be circulated upon receipt. A problem with a squeaking swing is also in hand.
75/10. STANTON REGENERATION ACTION PLAN.
It was noted that there was no new monthly update available as yet. Members were asked to note the contents of emails from Cllrs. Mr. & Mrs. McGann.
76/10. SIGNAGE ISSUES.
There was nothing further to report on this issue.
77/10. REGIONAL CORE STRATEGY.
Members were asked to consider the response that had been received from BBC on this issue.
Cllr. Hallam commented that Mrs. Hyde has responded in relation to standard procedures. Cllr. Lockwood said that the council could look further into standard procedures but feels that this would be a hiding to nothing. He added that Mr. Dance should realize that respect is earned & not given. He felt that if Mr. Dance had respected the meeting, then those present would have respected him.
Cllr. Mrs. Bryant said that Mrs. Hyde had apologized on behalf of the borough council & she feels that the parish council is going to need the planning department as friends not enemies.
Cllr. Bryant feels that the parish council should move on from this but added that he does not recognize the comment made about Mr. Dance’s reception.
Cllr. Mrs. Harley was sorry that Mr. Dance had been upset by residents but pointed out that he had not been treated with disrespect by the parish council. She agreed that there is little point in batting this issue back & forth further but added that the parish council cannot control what residents views are on issues.
78/10. THE STANDARDS BOARD FOR ENGLAND UPDATE.
A copy of the new policy will be distributed to Members in due course.
79/10. GREEN PARISH COUNCIL SCHEME.
The Clerk has now received the application form & further details on this subject & she will now follow up on these accordingly.
80/10 TROWELL PARISH COUNCIL WEBSITE.
Cllr. Lockwood advised that this is slowly progressing & he has met with the website designer & is now in the process of moving things over to the new site. He is finding his way & needs to decide some of the new content e.g. privacy policy etc. One or two aspects of the new site need tweaking. He advised that some kind of launch event is needed for residents. The earliest the site could be launched is September time & the council needs to think about what it would like to do.
Cllr. Lockwood thinks that the people of Trowell need to be involved, advertising the event with an extra newsletter or flyer for instance.
Standing Orders were suspended to attend to a disturbance outside the building.
Cllr. Mrs. Harley suggested an event with specific invited guests including local residents. The parish councillors could nominate those who should attend & the site could be launched properly using some of the village of the year prize money.
Cllr. Hallam thinks that this is an admirable idea but the website is for the people of Trowell, paid for by the people of Trowell & he is therefore wary of just inviting people. He feels it should be a mixture of the two ideas.
Cllr. Lockwood feels that there is mileage in what Cllr. Harley has suggested as he doesn’t think that many residents would just turn up. He thinks that local activists could be invited & they in turn would spread the message to other local residents.
Cllr. Hallam suggested that the launch could coincide with the next newsletter circulation.
It was agreed not to incorporate the launch as part of the Christmas event or the project would just get swamped. Cllr. Lockwood feels that invites are the way to go.
The Clerk suggested a general invitation be issued too via the notice boards & press releases with a response date for those who would like to attend.
Cllr. Mrs. Harley offered to help organize the event.
Cllr. Hallam was concerned that inviting people should not take the event away from the whole village.
Cllr. Birkitt suggested contacting the hirers of the hall & asking them to distribute details of the event. It was noted that the Clerk has made use of this in the past.
Cllr. Bryant said that the whole point of the event is the website & so we would need to be able to display it to good effect – televisions etc. He suggested involving RCAN in the technical aspects of the event.
Cllr. Mrs. Bryant suggested applying to the Broxtowe Action Fund for a contribution towards funding the event.
Cllr. Mrs. Harley proposed that a proportion of attendees be directly invited to the website launch event. Seconded by Cllr. Lockwood. All in favour.
Cllr. Mrs. Harley said that it would be nice to throw the event open to everyone to get people involved but it is hard work to get bums on seats.
81/10 VILLAGE POST BOXES.
It was noted that a copy of the response from the Royal Mail had been distributed to Members prior to the meeting.
It was noted that the day slate on the Trowell Grove post box is still not being changed. The Clerk will endeavour to report this to the correct department again.
82/10. BOUNDARY BROOK BRIDGE.
There was nothing further to report on this issue.
83/10. DELIVERY OF LOCAL SERVICES.
It was noted that documentation on this issue had been circulated prior to the meeting. It was agreed not to take this offer up at this time.
84/10 ALCOHOL STRATEGY CONSULTATION.
It was noted that documentation on this issue had been circulated prior to the meeting. Members noted the contents. Cllr. Mrs. Bryant commented that people have a duty to ask for personal information & also that freepost response addresses to such consultations are fast disappearing.
85/10 EREWASH ECONOMIC DEVELOPMENT & REGENERATION STRATEGY 2011/16 CONSULTATION.
It was noted that documentation on this issue had been circulated to Members prior to the meeting. It was noted that no comments were forthcoming.
86/10 A MOBILITY STRATEGY FOR NOTTINGHAMSHIRE.
It was noted that documentation on this issue had been circulated prior to the meeting. Members noted the contents.
Cllr. Lockwood commented that he had responded to this consultation & that the only way to do that is online.
87/10 FINANCIAL POSITION TO DATE.
It was noted that there is currently a software problem & a new disc is awaited from suppliers. An updated report will therefore be distributed to Members in due course.
88/10. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Hallam moved the following accounts for payment. Seconded by Cllr. Mrs. Harley. All in favour.
SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
Broxtowe Borough Council 36.00 CRB Check Fee 101387 01/06/2010
Corona Energy 477.07 Parish Hall Gas supply. Direct debit 11/05/2010
Cllr. G. Lockwood 15.00 Website maintenance payment. 101388 04/06/2010
M.J.R. Decorating 190.00 Internal painting. 101389 04/06/2010
Cllr. Mrs. C. McGann 26.97 Printer ink. 101390 04/06/2010
G. Ellis 750.00 Revival Concert Fee. 101391 04/06/2010
C. Loughran 429.00 Laptop. 101392 11/06/2010
Mrs. A.K. Mitchell 1.59 Postage. 101393 15/06/2010
Aqua-Jet 242.64 Drain unblocking. 101394 15/06/2010
Mrs. A.K. Mitchell 7.74 Refreshments – Revival 101395 16/06/2010
Mr. T. Dutton 13.00 Mobile phone. 101396 16/06/2010
Mr. T. Dutton 15.00 Parish Hall window cleaning. 101397 16/06/2010
Mrs. A.K. Mitchell 62.50 Quarterly office provision payment. 101398 16/06/2010
Viking Direct 86.06 Stationery. VISA 16/06/2010
Mr. T. Dutton 560.11 June Salary. 101399 18/06/2010
Mrs. A.K. Mitchell 1,040.64 June Salary. 101400 18/06/2010
.
NCC 482.71 June LGPS Contributions 101401 18/06/2010
Inland Revenue 1,040.89 Quarterly PAYE & NIC payment. etrans 30/06/2010
Premier 1 (UK) Ltd 1,609.75 Hanging Baskets & Planters. 101402 17/06/2010
Amazon 21.85 Power lead. VISA 26/05/2010
Co-Op Bank Plc 2.00 Service Charge. Transfer 01/06/2010
Opal 44.80 Clerk’s telephone & broadband. Direct Debit 18/06/2010
Corona Energy 189.99 Parish Hall Gas supply. Direct Debit 10/06/2010
Central Security Systems Ltd 7,044.13 CCTV Upgrade. 101403 22/06/2010
Billaboing 135.00 Summer Event. 101404 30/06/2010
Billaboing 15.00 Summer Event. 101405 30/06/2010
Eddymed Ambulance Service 80.00 Summer Event. 101406 30/06/2010
Mrs. A.K. Mitchell 5.00 Stationery. 101407 30/06/2010
RCAN 10.00 Newsletter competition entry fee. 101408 30/06/2010
Mrs. A.K. Mitchell 1.00 Stationery. 101409 01/07/2010
Broxtowe Borough Council 288.00 Security patrols. 101410 01/07/2010
Connect For Limited 194.84 Printing costs. 101411 01/07/2010
15,118.28
89/10. CLERK’S REPORT.
The Clerk reported the latest positions on a planning application, the Eagle Mill site & the hanging basket licence.
Cllr. Lockwood commented that he believes he witnessed some of the lamp columns involved being stressed tested recently. Cllr. Bryant added that he has seen some new lamp columns erected elsewhere in the country with hanging basket brackets already fitted.
90/10. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- Summer Event Report.
- Proposed new website launch.
91/10. Date of next meeting.
Tuesday 14th September 2010.
The meeting closed at approximately 9.10pm.
Minutes of the Public Open Forum Held at the Trowell Parish Hall on Tuesday 13th July 2010, at 7.15pm.
Present - Cllrs. Mrs. M. Birkitt (Chairman), K. Birkitt, G. Lockwood, Mrs. J.E. Bryant, W. J. Bryant, Mrs. C. McGann, R. McGann, Mrs. L. Harley & S. Hallam.
Clerk – Mrs. A. K. Mitchell
Cllr. Mrs. Birkitt opened the meeting & thanked everyone for their attendance.
It was noted that a resident had reported parking problems outside the Church Hall with motorist’s double parking on the footway. It was agreed that this matter should be reported to John Emsley at BBC. It was noted that playgroup collection time is 12 noon.
Cllr. Bryant commented that if a vehicle is parked with all four vehicles on the footway it is illegally parked & is not insured. Cllr. Lockwood advised that he had met representatives of NCC earlier in the year & it was agreed that NCC will install double yellow lines at this location. He also reported that there had been an event at the Church Hall the previous Monday evening & as a consequence Hill Rise had been full of cars. It was also noted that Hill Rise had been blocked all of the previous Tuesday morning & there have been some instances of very dangerous parking around the Hill Rise/Nottingham Road junction.
It was agreed to send a letter to the playgroup requesting that parents do not park on the footway outside the Church Hall or on Hill Rise when dropping off/collecting their children. They should be advised to use the Festival Inn or Parish Hall car parks instead.
Cllr. Hallam confirmed that what had been said was correct, vehicles are causing a straight forward obstruction on Hill Rise & if necessary an emergency vehicle would not be able to access the area. He agreed that it is an accident waiting to happen.
It was agreed to ask for an update on the double yellow line issue through Cllr. Rigby & also raise the general parking issue with the new MP.
It was also agreed to formally raise the issue with the local Police & ask them to issue tickets as appropriate.
It was agreed that this issue needs to be brought to the attention of parents at the start of the new September term. It was also noted that vehicles are reversing in the area & motorists are opening doors as pedestrians walk past.
Cllr. McGann stressed that driving along a footway is illegal & someone has got to take action on this matter. Cllr. Bryant commented that although this issue is the responsibility of the car owners, those hiring the hall cannot abdicate their responsibility either. It was therefore agreed to send a letter to the PCC on this issue as well.
Cllr. Mrs. McGann advised that she had been told that if she comes across a vehicle obstructing the footway when she is in her wheelchair she should remain where she is & contact the Police for assistance.
Cllr. Lockwood agreed that the parking problems are not just limited to when the playgroup are in the Church Hall, it occurs whenever the hall is in use.
Cllr. McGann commented that the Church Hall can be accessed directly from the Festival Inn car park & it is not even a 2 minute walk.
Cllr. Mrs. Birkitt requested that a letter be sent to Cllr. Rigby to thank BBC for the beautiful floral display which has graced Church Corner for the summer period. All in favour.
As no further issues were forthcoming for discussion, Cllr. Mrs. Birkitt closed the Open Forum & thanked everyone for their contributions.
Minutes of the Parish Hall & Grounds Committee held in the Parish Hall on Tuesday 22nd June 2010, at 7.15pm.
Present: Cllrs. Lockwood (Chair), K. Birkitt, Mrs. M. Birkitt, Mrs. P. Cardwell, K.E. Rigby, R. McGann, Mrs. C. McGann, Mrs. J. E. Bryant & W. J. Bryant.
Clerk: Mrs. A.K. Mitchell.
_________________________________
01/10.To receive apologies for absence.
Cllr. Mrs. Cardwell moved acceptance of apologies from Cllr. Hallam (working) & Cllr. Mrs. Harley (holidays). Seconded by Cllr. Mrs. Bryant. All in favour.
02/10. To elect a Chairman.
Cllr. Lockwood proposed by Cllr. Mrs. Cardwell, seconded by Cllr. Mrs. McGann.
Cllr. Bryant moved to close nominations, seconded by Cllr. Mrs. Birkitt. All in favour.
The motion was put to the vote. All in favour.
CLLR. GRAHAM LOCKWOOD was therefore duly elected as Chairman.
03/10 To elect a Vice-Chairman.
Cllr. Mrs. Harley proposed by Cllr. Mrs. Cardwell, seconded by Cllr. Mrs. McGann.
Cllr. Bryant moved to close nominations, seconded by Cllr. Mrs. Birkitt. All in favour.
The proposal was therefore put to the vote. All in favour.
CLLR. MRS. LYNDA HARLEY was therefore duly elected as Vice- Chairman.
04/10. Declaration of Members’ interests.
None.
05/10 To note the minutes of previous meeting.
Cllr. Bryant moved acceptance of the minutes of the previous meeting held on 23rd March 2010, as a true record. Seconded by Cllr. Mrs. Cardwell. All in favour.
Cllr. Rigby joined the meeting at this point.
06/10. Matters arising from the minutes.
06.1/10.Emergency Lighting – recharge batteries.
All emergency lights had been checked, one light in the main hall needs reporting to AMP but the remainder were in working order & were being recharged during the evening.
07/10. Financial position to date.
Cllr. Mrs. Cardwell moved acceptance of the financial statement. Seconded by Cllr. Mrs. Birkitt. All in favour.
Cllr. Mrs. Cardwell moved acceptance of the Caretaker’s salary statement. Seconded by Cllr. Rigby. All in favour.
08/10 Caretaking Issues.
The Clerk outlined the situation regarding setting up & clearing away at events where the parish council is the hirer. It was noted what is included in the caretaker’s statement of employment in this regard. The content of the standard hire agreement was also considered in relation to rubbish etc.
Cllr. Bryant added that people did help at the recent event but he thinks there is a limit on physically what councillors can do. Cllr. Mrs. Bryant was pleased to report that there was hardly any mess at all.
The Clerk suggested that the Council should tie down housekeeping arrangements at the outset of booking events.
It was suggested that the Council consider amending the hire agreement regarding movement of furniture etc. It was agreed that the way the hall is used this would be impossible to manage.
Cllr. Rigby commented that the real problem is when the parish council is the hirer. He added that he would support the Clerk’s suggestion including arrangements for the Caretaker to be paid for overtime if necessary, he feels that as parish council bookings are made so far in advance this should not be a problem.
Cllr. Rigby proposed that housekeeping arrangements for parish council events, including overtime arrangements for the Caretaker if necessary, should be made at the time of booking the event. Seconded by Cllr. McGann. All in favour.
Cllr. McGann said that he feels that the Council should approach people to volunteer to help parish council events.
Cllr. Mrs. Birkitt expressed her concern that people can volunteer to help & then something happens to prevent them. It was agreed that this is a risk that the council always has to take as emergencies etc do happen.
Cllr. Lockwood commented that the problem is that these events usually end up being the responsibility of the same people each time.
09/10. Play Park Report.
The Clerk advised that the tower unit has been temporarily repaired & confirmed that the permanent repair & the next bi-annual inspection by Proludic later this month.
The Clerk asked that now the CCTV project is almost complete if the under 5’s play equipment project should be re-started. This had been postponed until security had been improved on site. It was agreed to obtain quotes from Proludic for this type of equipment.
Cllr. Rigby says that cost is important but he also thinks it needs to be something simple. He reminded Members that previously the site had a set of well-used cradle swings & he thinks that something along those lines would be most suitable.
It was suggested that the council ask the village pre-school for suggestions.
Cllr. Mrs. Cardwell suggested asking Proludic what their most popular under 5’s items are.
Cllr. Rigby said that he would support that suggestion but thinks that the cost of the equipment should be included as part of the consultation process. Cllr. Bryant agreed with this as the parishioners who raised this issue originally should be made aware of how much this equipment costs. Cllr. Mrs. Birkitt suggested including an article in the next newsletter possibly with a shortlist of equipment for consideration.
10/10.Fire Safety Regulations – progress report.
It was noted that the remedial painting works are now complete.
It was agreed to consider the updated risk assessment aspect under item 13 on the agenda.
11/10. Parish Hall Inventory Report.
The Clerk advised that she is chasing BBC for assistance regarding the condition of the annexe ceiling.
12/10. Employee CRB Checks.
The Clerk advised that BBC is currently processing the Caretaker’s application but as at 21/6 the paperwork has not been received back.
13/10.Revised Parish Hall Conditions of Hire – Progress Report.
Members considered the working paper supplied by the Clerk prior to the meeting & it was agreed to proceed with the suggestions contained therein.
Cllr. Rigby proposes that a fire risk assessment be undertaken at the next parish hall inventory evening. Seconded by Cllr. Mrs. Bryant. All in favour.
14/10. Benchmarks for managing your Community Hall.
It was noted that item is interlinked to other items on the agenda.
15/10. Land Registry.
It was noted that the Clerk is following up on an outstanding query with the land registry.
16/10. Drainage Issues.
It was noted that correspondence on this issue had been circulated prior to the meeting.
Cllr. Rigby advised that the problem with tree root intrusion is that if the drain is not lined the roots may just grow back. He commented that it may be necessary to send a cutter down. He suggested asking the contractors how much that would cost.
It was noted that it appears that manhole 2 is on a neighbour’s land & it was agreed that the council should try & locate the manhole & find out who owns it.
Cllr. Bryant agreed that an exploratory excavation needs to be carried out in relation to manhole 2.
Cllr. Lockwood suggested that the Council approach the tenants & ask in the first instance if they know where manhole 2 is located. He added that if it can be located then the contractors should be asked to investigate further & quote for cutting & relining the drainpipe in question.
17/10. Replacement Hall Curtains.
It was noted that these works are now complete & so it was agreed to discharge this matter from the agenda.
18/10. Parish Hall Floor.
Members were asked to note the content of a flooring assessment report from Granwax.
19/10. Proposed replacement of Parish Hall.
It was noted that this was a suggestion from Cllr. Hallam.
Cllr. Rigby commented that this is something that has concerned him for a while & there will come a point when the council needs to consider a replacement. He added that with the financial situation grants etc are drying up & that there are merits in suggestion. He feels that the council should set up a budget to do this. He added that Wollaton have been through this process recently & that the council should keep this project in mind.
Cllr. Rigby said that he would be opposed to moving from the current parish hall location. It was agreed to approach RCAN in respect of any advice they might have on this type of project.
Cllr. Lockwood suggested looking at the relative costs of the two options & added that he thinks this is something like a 20 year plan.
It was also noted that the covenants that are on the land will also need to be investigated.
20/10. Misc. items of repair, maint. etc.
The Clerk advised Members of the following:
Drainage works – £206.50
Members were asked to consider various reports from AMP Electrical –
Stage Sockets –
Cllr. Bryant reported that the recent problem was caused by equipment being plugged into a non-stage socket. As the stage electrical system is only, at present used 2 – 3 times per year it was agreed not to proceed with these works at this time.
Trough Lighting –
Cllr. Bryant said it is just unfortunate timing financially for this work to be necessary. Cllr. Mrs. Bryant though expressed her concern that the system is being affected by the proximity of the heating pipes & so thinks this work should be carried out sooner rather than later.
Cllr. Mrs. Bryant proposed that the quote of £2,144 plus VAT from AMP Electrical to replace the parish hall trough lighting be accepted. Seconded by Cllr. Rigby. All in favour.
Car Park Lighting Timer –
Cllr. Mrs. Cardwell proposed that the quote of £150 plus VAT from AMP Electrical to replace the car park lighting timer be accepted. Seconded by Cllr. Mrs. Birkitt. All in favour.
21/10. To consider applications for hire.
Cllr. Rigby moved acceptance of applications with “bar” permission where requested. Seconded by Cllr. Mrs. Cardwell. All in favour.
22/10. Clerk’s Report.
Cllr. Mrs. Bryant asked for Members assistance in setting up for the Summer Event at the Parish Hall – 10am on 10/07/10. She also advised Members of an invite to the forthcoming Choosing Health event at the hall.
Proposed new road from Stanton – Cllr. Rigby thinks that the action group should be told that the road will be built “over our dead bodies” & that the parish council will be fighting the proposals until the bitter end.
Cllr. Bryant suggested proposing the suggested road site for infill building.
Cllr. Mrs. Birkitt advised that she & Cllr. Mrs. Harley had attended the meetings of the action group & they have achieved what they wanted.
It was suggested that the action group be advised as follows –
Taking into account that Trowell Parish Council strongly oppose this proposal & will resist it every step of the way Members see that any further meetings with your group would be completely futile & pointless.
Cllr. Bryant commented that the emails from Mr. Jackson have not formally been addressed to the parish council. He added that it became very apparent at the presentation that the parish council & Cllr. Rigby have been kept out of the loop as regards what discussions have been taking place. It is evident that someone at BBC/NCC was aware of this proposal 18 months ago & someone has not done their job. The Clerk commented that both council’s would argue that as yet no actual planning application has been submitted for this route.
Cllr. Bryant argued that that fact does not excuse why Cllr. Rigby has not been kept up to date. Cllr. Rigby advised that he has had regular monthly meetings with Ruth Hyde at BBC & also with Steve Dance where many issues have been discussed such as Tesco, Boots, HSBC/Plessey sites etc. At no time was this road proposal mentioned & he was not fully briefed until 7/6/10, the day before the parish council meeting. Cllr. Rigby advised Members what he had been told as soon as he could on the 7th. He also reported that the NCC planning department know nothing about the project as no planning application has been submitted to date. However, the NCC highways/transport department was aware as they have been in discussions about transport assessments & so he certainly should have been kept advised of this. Cllr. Rigby stated that he remembers this route literally being penciled into the original plans as a possible supplementary route to a larger access road. There were 8 routes originally, 5 were thrown out & 3 possibles remained for consideration, Toton, Stanton & the Awsworth Bypass links. He remembers this being discussed shortly after the MVM M1 widening meeting.
25/09. Date of next meeting – Tuesday 28th September 2010.
The meeting closed at approximately 8.36pm.
MINUTES OF THE TROWELL ANNUAL PARISH MEETING HELD IN THE PARISH HALL ON TUESDAY 27TH APRIL 2010 AT 7.30PM.
Present: Cllr. Mrs. M. Birkitt, Chairman.
Cllrs. G. Lockwood, K.E. Rigby (Parish, Borough & County Council), Mrs. J.E. Bryant, W.J. Bryant, K. Birkitt, Mrs. L. Harley, Mrs. P. Cardwell, Mrs. C. McGann, R, McGann, S. Hallam and approx. 40 parishioners.
Clerk: Mrs. A.K. Mitchell.
Cllr. Mrs. Birkitt opened the meeting & thanked everyone for attending especially those taking part in the market place exhibition. She then went on to announce the fire safety formalities & introduce herself to those attending.
No apologies were forthcoming.
Copies of the minutes of the previous Annual Parish Meeting held on 28th April 2009, had been distributed prior to the start of the meeting, & were moved for acceptance by Cllr. Hallam, seconded by Cllr. Mrs. Cardwell. All in favour.
Cllr. Mrs. Birkitt then presented the following report.
2009/2010 has been another busy & productive year for the Parish Council.
The Parish Hall continues to be a well-used community facility & as a result the Parish Council has had to continue its investment in the building to maintain & improve its condition & also to comply with new regulations imposed on such buildings. The hall now has a fire alarm and new fire doors have been recently installed to improve safety. These new doors will be painted shortly to match the existing interior. The kitchen has seen the installation of new flooring & a new cabinet to house the gas meter. New curtains are to be delivered shortly; the council has chosen to go for replacements as it was doubtful that the existing fabrics would stand another cleaning & fireproofing! Further improvements are planned for 2010/2011 & all this hard work was rewarded in 2009 when the Parish Hall was awarded the title of Best Run Village Hall in Broxtowe.
A new bench has been installed in the play park with the kind assistance of Cllr. Rigby & a second one is to follow shortly through the kind offices of Nottinghamshire County Council. To further develop the park the Clerk is currently seeking funding to add some pre-school equipment to the site. There are currently problems on site before park closing (8pm April – October) with young people gathering at the back of the parish hall to drink etc. The police & the parish council’s security contractors are aware of the situation & are acting accordingly. Whilst with the exception of litter & the setting of some small fires the youngsters are not causing trouble the council is concerned for their welfare & safety as the effects of binge drinking are well documented.
Linking in with this theme, additional CCTV equipment has been ordered for the parish hall & its environs; this will be linked directly to the Broxtowe monitoring unit in Beeston. Unfortunately, the works have been delayed as the contractors have been stranded abroad due to the volcanic ash cloud!
Trowell achieved considerable success in the Calor Village of the Year competition, winning the communication category, the best place to live category & the overall title of Nottinghamshire’s Calor Village of the Year 2009. The prize money received from the communications category is being used to redesign the parish council website. Those involved are currently being trained on maintaining & updating the site & so the new format should hopefully be launched very soon. In respect of the remaining prize monies, the parish council has appealed through the Trowell Times for ideas from parishioners on how this money should be best spent. So far no firm proposals have been received but any suggestions would be considered on their merits.
The Aligned Core Strategy has proved a very hot topic over the last 12 months & the parish council has been campaigning on Trowell’s behalf from the outset. The parish council was aware from the initial consultation document that some sites in Trowell may be put forward for consideration & asked, if that was the case that these sites be clearly identified as being in Trowell. The parish council was told that this request would be granted but subsequently these assurances were not adhered to. Official complaints were made to Broxtowe on these points & the parish council will receive the findings on these complaints at its next meeting. The current consultation period has now closed & the parish council submitted a lengthy letter to the borough council detailing its many concerns, objections & suggestions in respect this second consultation document. We all now have to wait & see if these concerns are recognised & have any affect of the firm proposals which are anticipated to be put out for consideration in the late summer/early Autumn. In the meantime the parish council will continue to keep residents informed & organise public meetings, leaflet drops etc as & when necessary in order to achieve this.
The parish council continues to use the Trowell Times newsletter to assist it in letting residents know about things that are happening in the village. This newsletter is delivered to every household & the parish council is indebted to those Neighbourhood Watch & other volunteers who assist by delivering these newsletters to their neighbours.
Despite the withdrawal of emails & telephone messages from the Police to inform co-ordinators about relevant Neighbourhood Watch issues, Trowell is endeavouring to continue the organisation’s good work by evolving & adapting. Volunteers are to meet regularly with our local police representatives, PC Farrell & PCSO Freeman & information received will then be fed back to co-ordinators via the group’s own email links.
The Parish Council continues to support entertainment in the village & in 2009 promoted a concert by local Rock & Roll legends Revival & outstanding blues artists, The Daniel Smith Blues Band. Revival are returning to Trowell this June & tickets are on sale now from the Clerk at £10.
The sterling volunteers of the Trowell Festival Village Committee again staged the village Christmas Event at the Parish Hall last November. A fantastic evening was had by all & £112.82 was raised for charity. This summer the committee is planning a heritage transport event at the parish hall & new volunteers are always welcome – full details are available from the committee’s stand in this evening’s market place.
The parish council is working hard to reinstate the Christmas lighting display around the village. Parishioners need to be aware that the issue is not with the lights themselves but with the infrastructure now required under new legislation to stage them. Unfortunately, Trowell has a high proportion of concrete lamp standards & as with the hanging baskets these can no longer be used to support Christmas lighting displays. The parish council is currently awaiting a response from Nottinghamshire County Council on this matter before further progress can be made.
During 2009 the parish council awarded a grant of £200 to Trowell FC to assist them with moving the former youth club portacabin to Pit Lane to be used as changing facilities. The Council also donated the Clerk’s time in co-ordinating the necessary planning application for the building. The parish council hopes to continue working with the club to further develop the site & the clerk has already met with the development officer at the FA to find out how they can help & assist with this project. The Club’s under 15’s should also be congratulated on reaching their first Sunday Youth Cup Final recently – a significant achievement for such a young club.
This evening we welcome various local clubs & organisations to our Market Place in the annexe & I would encourage everyone present to visit the stands & see what opportunities are on offer in the village.
Finally I’d like to take this opportunity to thank all my fellow Councillors for all their hard work throughout the year including making the tea this evening!
This concluded the Chairman’s Report.
Cllr. Mrs. Birkitt then introduced the keynote speaker, Mr. Nigel Hamshere to the meeting.
Mr. Hamshere then proceeded to give a short presentation on The Greening Campaign & how Trowell could become involved with the project. At the conclusion of the presentation it was noted that Mr. Hamshere as the local co-ordinator of The Greening Campaign will be attending the next meeting of the Trowell Parish Plan Steering Committee to see if this initiative can be progressed within the parish.
Cllr. Mrs. Birkitt then thanked Mr. Hamshere for his attendance & informative presentation.
Cllr. Mrs. Birkitt then invited questions from the floor.
Barry Ward – Ilkeston Road.
Mr. Ward asked if there had been any further developments regarding the proposed new road from the Stanton Regeneration site. The Clerk advised that she had received nothing official but she has herself seen surveyors out at various locations in the village taking readings.
Cllr. Rigby advised that like BBC, EBC has had to take part in the Aligned Core Strategy process & he advised that the Stanton site could eventually take up to 9,0000 new homes & the figure that is currently in the Aligned Core Strategy (2,000) is much less than the possible final total. This means that a road will have to be built. It should be noted that the government states that a development of that scale would need a dedicated road in & out of the development Cllr. Rigby went on to say that 2 years ago, the consultants employed suggested 8 possible routes for the road, this was whittled down to 3 favorites: 1 through the greenbelt to the A52 near the M1 junction & this would cost in the region of £20million. The second route would cut through the Erewash Valley & 2/3rds through Broxtowe running parallel with the railway & river & this would cost approximately £80million. This would exit at Toton near the railway sidings. The third option would come through Trowell, loop around Cossall & link up with the Awsworth Bypass.
Cllr. Rigby also advised that there are rumours circulating of a direct route out of the site exiting onto Stapleford Road near the sewerage works.
Cllr. Rigby added that he knows no more now but there will possibly be an update in September.
Mr. Ward commented that a haulage company has recently paid £4 million for land in Erewash adjacent to Trowell & he cannot see a company that uses such big vehicles coming to the area for nothing.
Cllr. Rigby said that all we have ay the moment is rumour & speculation but he does believe that they are looking at the possible route through Trowell. There are dates later in the year when the plans will come forward but we won’t know anything further until September/October but residents are right to be concerned.
Mrs. Hughes MBE suggested that residents should be doing something about it even if it is only a rumour. She commented that Stanton by Dale is running a huge campaign against it organizing fundraising events etc. She said that people only have to look at the distance from the site to the exit near the sewerage farm to see which would obviously be the cheapest route.
Cllr. Rigby advised that the reason the action group is fighting it is because actual plans have already been drawn up for that route. The protest group involved actually wants the road to come down Moorbridge Lane & cut across The Moor.
Cllr. Rigby queried how you can campaign against plans that don’t yet exist but added that there is not long to wait for the suggestions to be put forward. Then if Trowell’s fears are realized it will be time to start campaigning.
Cllr. Rigby added that he doesn’t think the village should repeat what happened with the open cast issue. Residents started a campaign & then nothing happened so people lost interest because no application has been submitted yet. Cllr Rigby feels that open casting is the biggest threat facing the village as there is a possible 20-30 years possible extraction period available & this will have an adverse effect on property prices in the village. He added that in 1972 properties in Trowell were £1,000 cheaper than equivalent properties elsewhere in the area because of Stanton Ironworks.
Cllr. Lockwood said that he would reassure those present that the parish council has been involved in the proposed routes since day one & has representatives on one of the committees. Those who attend are there to listen to what is being said & to comment so the parish council does have its ear to the ground. He added that the greenbelt route is the cheapest option & that is where all this opposition is coming from. He concluded by saying that what he doesn’t want is Trowell taking the pain for an entire development in Erewash Borough & that Trowell doesn’t what any more problems from that area.
Mr. Jackson was concerned about some of the discussions taking place; he thinks that Cllr. Rigby is more bothered about open casting than the Aligned Core Strategy. Mr. Jackson said he was at the meeting where BBC had said that they would bring the PUA to the M1 & he thinks people should be very careful about campaigning. He thinks that a new road from Stanton onto Stapleford Road would put pressure on the existing infra structure but may in turn stop the development of Fields Farm.
Cllr. Rigby responded that he didn’t say that open casting is the only concern; he said it was one of the main concerns in Trowell.
Mr. Ward said that people can forget open casting after the previous day’s announcement by UK Coal that they are putting up agricultural land up for sale & this will be attractive to property developers.
Cllr. Bryant said that one thing should be noted about the Stanton site, it could prove to be the saviour of Trowell in that Erewash Borough Council could take some of Broxtowe Borough Council’s allocation. He added that a development of 9,000 houses would produce a town slightly bigger than Stapleford, a total 3 times bigger than the 3 proposed sites in Trowell. He went on to say that to build anything in Stanton a road is required & it has previously been stated that they won’t add another junction to the M1 so another route needs to be considered. However, since the original proposals were put forward 2 new junctions have been added to the M1 so campaigners could push for a motorway link. He stated that the Risley road would be a white elephant because it would be going the wrong way; the most attractive route in this direction would be along Moorbridge Lane & through Trowell. He said that a bridge over the M1 would be enormously expensive as it would not be possible to close the M1 to build it, so he thinks that particular option is remote unless a solution can be found to avoid the M1.
Mr. Jackson said that in regards to the plans for Stanton the route that travels down the railway & river costing £80 million is not really a new plan, it is about 30 years old & would link up with Bessell Lane & A52 which would open up Toton Sidings etc so it would probably be not that expensive an option. He did agree with Cllr. Bryant that the greenbelt option would be a waste of money.
Mr. Ward asked if Cllr. Rigby has yet received the report from STW regarding the problems on Ilkeston Road.
Cllr. Rigby advised that he had asked BBC officers to contact STW last week as despite promises to send the report through quickly nothing has been forthcoming. He will continue to chase STW for the results with the help of BBC.
Mr. Ward raised the issue of the part of the bridge being knocked away near the river on the Trowell side & the fact that this has not been repaired since 18 months. Cllr. Rigby has chased this up & added that some works have been postponed recently.
Mr. Ward asked if anyone knew the cause of problems on the A6009 that morning. Cllr. Rigby said he left home at 8.15am that morning & at 8.30am he still had not got up the hill. He advised that when he got to Balloon Woods there was nothing. Cllr. Mrs. Bryant advised that there are major road works on Bilborough Road with 3 way lights & she thinks that is what is causing the problems. Mrs. Cornhill advised that at these lights the problem is that people are not being courteous to other drivers. She said that it took her 20 minutes to travel from Windsor Close to the Church Hall & when she reached Balloon Woods drivers kept blocking the junction when the lights changed.
Mr. Jackson then said he would like to speak about Trowell Parish Council. He added that he has been involved with village matters for a long time & he has been impressed by those involved who are very hardworking people. He added that the achievements this past year have been fantastic & those involved put themselves out & it is apparent that some people are involved in all the groups in the village.
Cllr. Lockwood said that to follow up on this point that with his having been heavily involved in the Calor Village of the Year competition & the Trowell Parish Plan Steering Group he would like to thank all the groups & individuals involved & those that attended the two Calor Village presentations. He added that on both occasions everyone pulled together & it was a great disappointment that the village wasn’t successful in the regional final. He went on to say that the Trowell Parish Plan Steering Group is open for anyone to join. He also thanked RCAN for their support & involvement. Cllr. Lockwood then extended an invitation to everyone to come along to the next meeting on 16th June. He said that new blood & new enthusiasm is wanted & new volunteers would be made very welcome. Cllr. Bryant advised that the Aligned Core Strategy will be discussed at the next meeting & he added that the group is indebted to the Clerk who has composed & submitted a very comprehensive reply to BBC on this issue.
There were no further issues raised.
Cllr. Mrs. Birkitt closed the meeting by thanking everyone for their time & attendance & parishioners were then invited to visit the stands in the hall & partake of light refreshments in the lounge.
The meeting closed at approximately 8.35pm.