Minutes of the Parish
Hall & Grounds Committee held in the Parish Hall on Tuesday 24th
June 2008, at 7.15pm.
Present: Cllrs. Mrs.
L. Harley (Chair), K. Birkitt, Mrs. M. Birkitt, Mrs. P. Cardwell,
K.E. Rigby, S. Hallam & G. Lockwood.
Clerk: Mrs. A.K. Mitchell.
_________________________________
01/08.To receive apologies
for absence.
Cllr. Mrs. Birkitt moved acceptance of apologies from Cllr. Mrs. Bryant
(holiday), Cllr. Bryant (recovering from an operation), Cllrs. Mr.
& Mrs. McGann (holidays). Seconded by Cllr. Hallam. All in favour.
02/08. To elect a Chairman.
Cllr. Mrs. Harley proposed by Cllr. Hallam, seconded by Cllr. Mrs.
Birkitt. All in favour.
CLLR. LYNDA HARLEY
was therefore duly elected as Chairman.
03/08 To elect a Vice-Chairman.
Cllr. Birkitt proposed by Cllr. Mrs. Cardwell, seconded by Cllr. Mrs.
Birkitt. All in favour.
CLLR. KEITH BIRKITT
was therefore duly elected as Vice-Chairman.
04/08. Declaration of
Members' interests.
None.
05/08 To note the minutes
of previous meeting.
Cllr. Hallam moved acceptance of the minutes of the previous meeting
held on 1st April 2008, as a true record. Seconded by Cllr. Lockwood.
All in favour.
06/08. Matters arising
from the minutes.
06.1/08.Emergency Lighting
- recharge batteries.
All emergency lights had been checked & were working prior to
the start of the meeting & were being recharged during the evening.
The Clerk reported that
the external emergency light at the rear the building has now been
replaced.
07/08. Financial position
to date.
The Clerk advised that the October hirers have settled their accounts
in full.
2007/2008
Cllr. Lockwood moved acceptance of the statement. Seconded by Cllr.
Hallam. All in favour.
2008/2009
Cllr. Lockwood moved acceptance of the statement. Seconded by Cllr.
Hallam. All in favour.
08/08 Caretaking Issues.
Cllr. Lockwood proposed the amendments to the Caretaker's contract
of employment be accepted. Seconded by Cllr. Birkitt. All in favour.
The Clerk advised that
the replacement soap dispensers have now been ordered.
It was agreed in the
interest of good customer relations not to recharge TAAC for the missing
car park barrier lock.
09/08. Play Park Report.
The Clerk advised that she has chased the quote for the new play park
security light. She also reported that the pathway works are also
now complete. It was noted that the court marking works are due to
be carried out this week.
As regards the proposed
additional improvements to the play park, the Clerk advised that she
has chased the quote for the bench & slide & Members were
asked to note the quote for safety surfacing from Matta.
The Clerk also reminded
Members about the possible installation of prick panels to the play
park entrance gates.
Cllr. Hallam commented
that the prick panels are expensive & if someone wants to get
over the fence, they will do whatever measures the Council takes.
Cllr. Hallam feels the Council should persevere with the anti-climb
paint as the quote received seems excessive for two gates.
It was agreed that the
Clerk should investigate DIY options & insurance implications.
Cllr. Lockwood thinks
that it would be worthwhile investigating options which could be achieved
at reasonable cost & safely.
Cllr. Lockwood proposed
that the Council investigate possible DIY security improvements to
the main play park gates. Seconded by Cllr. Rigby. All in favour.
Cllr. Mrs. Cardwell
advised that she has received a number of reports of the play park
not being open at various times, particularly Saturday afternoons.
The Clerk will investigate
these reports but stressed that she needs to know on the day if the
problem is to be addressed in a timely fashion. It was also agreed
that it is just as easy for Members to call SG1 directly to report
problems particularly at weekends.
10/08. SG1 Security
Contract - Update.
The Clerk has again chased SG-1 regarding the installation of a time
recording tag at the Parish Hall.
11/08.Fire Safety Regulations - progress report.
It was noted that another quote has been received in respect of the
installation of fire doors etc. It was agreed that the Council should
await receipt of a third quotation before making a decision on this
issue.
The Clerk has also
chased AMP Electrical in respect of the required lighting quotations.
12/08.New Software.
There was nothing further to report on this matter.
13/08.Improvements to
CCTV System.
It was noted that the EON application is now completed in draft &
will be submitted for consideration shortly. The WREN application
has been started & the deadline for submission is 18th July 2008.
Application decisions will be made in October.
14/08. Parish Hall Inventory
Report.
The Clerk advised that she has ordered the replacement chairs &
has managed to secure them at a cost of £8 per chair including
delivery.
15/08. Palisade Gates - Update.
The Clerk reported that the boarding out works will be carried out
during July.
The Clerk was asked
to arrange for the tree behind the youth club portacabin to be painted
with anti-climb paint.
16/08. Parish Hall internal
Christmas Decorations.
The Clerk reported that the hooks have now been installed as requested.
It was agreed therefore that this matter now be discharged from the
agenda.
17/08. Employee CRB
Checks.
The Clerk's paperwork is completed & ready for submission &
Caretaker is currently completing his.
18/08. No Smoking Policy.
The Clerk advised that a rough draft of this document is underway.
19/08. Draft Revised
Parish Hall Conditions of Hire.
It was noted that a rough draft of the fire management policy is underway
in respect of this item.
20/08. Benchmarks for
managing your Community Hall.
There was nothing further to report on this matter at this point.
Cllr. Rigby commented
that he knows he is biased but said that the Parish Hall is the best
& the Council should be very proud of it.
21/08. External Painting.
It was noted that the Clerk is about to obtain quotations for this
work.
Cllr. Hallam proposed
that the quotes requested be based on the same colour as the hall
is currently painted (Galaxy Blue). Seconded by Cllr. Mrs. Cardwell.
All in favour.
22/08. Cladding Repairs.
The Clerk advised that a quote has been requested for these works.
23/08. Kitchen Flooring
Works.
The Clerk is about to obtain quotes for this work & so asked Members
if they had a preference for a particular type of flooring.
Cllr. Hallam commented
that whatever is used it needs to be hardwearing & manageable.
He added that he would prefer tiles but added that vinyl is hardwearing
because the area does take a lot of foot traffic.
Cllr. Rigby commented
that in the kitchen, hygiene is the most important issue & enquired
if there was a source of information to find out what is the preferred
material used in commercial kitchens. Cllr. Hallam offered to obtain
this information & advise the Clerk accordingly.
24/08. Misc. items of
repair, maint. etc.
The Clerk advised Members of the following:
Leaflet Rack - £39.99
Play park paths - £1,675.00
25/08. To consider applications
for hire.
Cllr. Rigby moved acceptance of applications with "bar"
permission where requested. Seconded by Cllr. Birkitt. All in favour.
26/08. Clerk's Report.
The issue of the Salcey Drive play park was raised.
Cllr. Birkitt advised
that the information supplied was not quite correct. It appears that
a sleepover took place in the park.
The Clerk was asked
to report that there is considerable graffiti on the back of the electrical
box outside the park fence.
It was noted that there
are youths hanging about in that location this evening.
Cllr. Rigby commented
that CCTV is not the solution at the site & it is also a very
expensive option. He could though get it put on the mobile camera
waiting list at Broxtowe. Cllr. Rigby would also like to know how
many offenders have been arrested & how many charged. Cllr. Birkitt
advised that there were some arrests a few weeks ago. It was also
noted that Police called in at the Youth Club last week & they
advised that they would be visiting Salcey Drive afterwards. The Clerk
reported that PC Farrell had said the same thing to her about CCTV
as Cllr. Rigby had said earlier.
At this point the Clerk
wished to place on record her thanks to Cllr. Lockwood for agreeing
to attend the Stanton Regeneration Joint Action Group inaugural meeting
on her behalf.
27/08. Date of next
meeting - Tuesday 23rd September 2008.
The meeting closed at approximately 7.55pm.
