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Minutes of a meeting
held at Trowell Parish Hall on Tuesday 2nd June 2009, at 8pm to discuss
the next edition of the Trowell Times Parish Council Newsletter.
Present: Parish Councillors
- S. Hallam (Chair/Editor), G. Lockwood, K. Birkitt, Mrs. M. Birkitt,
Mrs. L. Harley, W.J. Bryant & Mrs. J. E. Bryant.
Clerk: Mrs. A. K. Mitchell
1. Apologies.
Apologies were received from Cllr. Mrs. Cardwell, Cllrs. Mr. &
Mrs. McGann & Cllr. Rigby.
2. Proposed items for
inclusion in the next newsletter.
One off edition to carry out a survey on the future of Christmas lights,
hanging baskets & boundary planters in the village.
3. Allocation of articles.
Explanation is needed as to why the survey is being carried out &
what will be done with the information received back.
It was noted that the
questions will need to be closed but an opportunity for open comments
does also need to be offered.
The explanation should
appear on one side of the sheet & the questionnaire on the reverse.
It was agreed returns
should be organised through a post box return scheme around the village
- KB & MB offered to arrange this.
Nottingham Road round
to be posted out with an SAE. KER to be asked to fund the outward
postage.
KB - Should the Stapleford
part of the Trowell Park development be included in the survey.
JEB - Suggested that
if those involved are not paying towards the precept then they should
not be consulted.
WKB - Perhaps need to
make an exception in this particular case.
LH - Should be noted
that a couple of the residents affected are very active in Trowell
life. Only 15 properties affected & they are probably not included
by Stapleford either.
GL - He understands
the point but those properties don't meet the necessary criteria.
WJB proposed that the
15 Stapleford Trowell Park Drive properties NOT be included in the
survey. Seconded by JEB.
6 For & 1 Against.
The motion was therefore carried.
JEB is very happy to
design the questionnaire but may not have the time to do it.
SH & JEB to put
together a first draft.
WJB suggested a meeting
to put the questionnaire together & then it has to be agreed how
to distribute it.
GL commented that is
what he thought this meeting was for.
JEB advised that at
a recent meeting with BBC public consultations on budgetary issues
were shown to be very important & the Parish Council gained recognition
for carrying out this survey.
AKM to draft a brief
statement outlining the current situation as a matter of urgency.
Should include details of costs, economic climate, concrete lamp posts
trees etc.
This should be followed
by the questions the Council need answering.
4. Production Timetable.
It was agreed that the brief statement should be passed to the editor
by 5/6.
SH & LH to compile
the newsletter for printing.
At this point SH questioned
why he is now automatically the editor of the newsletter & expressed
his concern at being able to complete the task due to other commitments
& lack of appropriate software.
GL offered to undertake
the editorial role this time but advised that the role of Editor goes
with the Chairmanship of the F & GP Committee. He added that he
took over from MC some years ago & has subsequently been on 3
courses & has learnt the software package used for producing the
regular newsletters.
SH advised that he wants
this whole issue discussed at Council as this was not voiced prior
to his appointment & he is not comfortable at being asked to undertake
this position.
GL advised that the
arrangement dates back to 2004 when the Trowell Times came into existence
& that is how Members organised themselves.
WJB - A possible solution
would be to separate the editorship & appoint someone suitably
qualified to undertake the task.
SH commented that he
could never do what GL does & if it takes his stepping down as
Chair of F & GP then that is what he would do but he would also
have to step down from the Council as a whole as a result.
JEB felt that WJB's
suggestion was the best possible solution.
GL advised that he was
Chair when the newsletter was initiated & the decision was taken
then that the Chair of F & GP would also be editor of the newsletter.
AKM pointed out that
the newsletter has developed considerably over the last few years
& has become a much more sophisticated publication.
GL pointed out that
the make up of the editorial team is voted on at the AGM each year.
WJB felt the subject
should be discussed fully at the July Council Meeting.
LH commented that if
the Committee is made up of volunteers then it should be completely
voluntary.
GL agreed to act as
editor for this special edition before the issue is discussed further
at the July Council meeting.
It was agreed that the new laminating arrangements at the Parish Hall
had worked wonderfully. Everyone who had taken part in the working
party was thanked for their efforts.
The Clerk advised that
she had received some positive feedback on the design of the calendar.
There had been one query regarding a contact number amendment. The
first draft design of the 2010 calendar was approved & ideas for
photographs were discussed.
Deadline to be 3/7.
Collating LH/MB/KB.
To AKM for printing
12/6.
AKM to distribution points by 15/6.
5. Date of next meeting.
The date of the next meeting is to be arranged.
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