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Minutes of the Finance & General Purposes Committee meeting held at the Trowell Parish Hall on Tuesday 6th December 2011, at approximately 7.45pm.
Present: Cllrs. Mrs. L. Harley (Vice-Chair), Mrs. J. E. Bryant, G. Lockwood, Mrs. C. McGann, R. McGann, Mrs. P. Cardwell, Mrs. H. Baxter, P. Singer & D. Kilby.
Clerk: Mrs. A. K. Mitchell.
Prior to the commencement of the meeting the Clerk gave a brief presentation to Members in respect of the Council’s accounting procedures. `1 28/11. To receive apologies for absence. Cllr. Mrs. Bryant moved acceptance of apologies from Cllr. Rigby (hols) & Cllr. McWilliam (work), seconded by Cllr. Mrs. Cardwell. All in favour.
29/11. Declaration of Members’ interests. None.
30/11. To note the minutes of the previous meeting. Cllr. Lockwood moved acceptance of the minutes of the previous meeting held on 4th October 2011, as amended (typing error), as a true record. Seconded by Cllr. Mrs Cardwell. All in favour.
31/11. Matters arising from the minutes. None.
32/11. Financial position to date. Cllr. Mrs. Cardwell moved to accept the statement. Seconded by Cllr. Mrs. Bryant. All in favour.
Cllr. Mrs. Bryant advised Members of the current Festival of Britain fund balance.
33/11. Setting of Objectives for Committees where appropriate up to April 2012. There was nothing further to report at this time.
34/11. Christmas Lights. It was noted that 4 sites are to be installed & lit this week.
35/11. Quality Parish Councils. It was noted that a response from NALC was distributed to Members for consideration. It was agreed to pursue this matter further.
36/11. Parish Council Health & Safety Model. A draft Health & Safety Policy document was distributed to Members for their consideration.
37/11. 2012 Annual Parish Meeting. The Clerk advised that the APM will be advertised in the next edition of the Trowell Times & a draft agenda will be brought to the next Committee meeting for approval.
A discussion ensued about the format of the APM. Cllr. Lockwood commented that it does concern sometimes that most of the issues raised by parishioners at the APM are borough & county matters.
38/11. Financial Regulations Review & related matters. It was noted that a copy of the revised disciplinary procedure had been distributed that evening. Copies have been sent to the Clerk, Caretaker & the Relief Caretaker.
39/11.Clerk’s Report. Members were asked to consider a response from BBC regarding the loose dog incident.
It was agreed that the neighbourhood wardens must have responded to the neighbours call at 8.15am. It was noted that the dog was seen in the area as early as 6.45am. It was noted that the Police declined to address the problem.
40/11.Date of next meeting – 28th February 2012.
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