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Minutes of the Trowell Festival Village Committee meeting held in the Parish Hall on Wednesday, 7th March, 2012 at 7.30pm
Present: Mrs.S.Williams, Chairman. Cllr.Mrs.J.Bryant and Cllr.K.E.Rigby. Mrs.M.Cornhill, Mr.D.Corns (part meeting), Mrs.M.Fry, Mrs.N.Potts and Mrs.P.Wilson. Mrs.B.R.Cobon, Minutes Secretary. _________________________________
1. Apologies for absence Apologies received from Cllr.Mrs.L.Harley, Cllr.D.Kilby, Mrs.I.Cook, Mrs.P.Hughes, and Mrs.B.Kilby. Mrs.Cornhill moved acceptance, seconded by Cllr.Mrs.Bryant.
2. Declaration of Members’ interests - none
3. Approval of minutes of previous meeting – 24th January, 2012 It was noted that references to times of the children’s party should read 12 – 4.00pm Mrs.Cornhill moved acceptance, seconded by Cllr.Mrs.Bryant. All in favour.
4. Queen’s Diamond Jubilee Celebrations: (a) Children’s Jubilee Party arrangements – 9th June Cllr.Mrs.Bryant suggested placing 12 tables in the hall, 8 children per table, making a total of 96 children to cater for. Setting up time 10.00am on 9th June. Entertainments: Jolly Jingles is available. Agreed to ask for a quote for Magic, Punch & Judy, balloon models, race games, and a Bouncy Castle (Committee members to assist where possible). The Committee will provide medals for race winners. Cake competition – agreed this should be a competition for 6 themed cupcakes and invite participants to donate them to the party. Refreshments – Mrs.Williams and Mrs.Potts kindly offered to make extra tray bake cakes for the occasion. Drinks will be provided together with cups, plates, tablecloths, r/w/b balloons, flags and paper crowns (150 at a cost of £112.50). Souvenirs – Cllr.Mrs.Bryant showed samples of Jubilee gifts from Focus Promotions which included a china mug with a Jubilee design which will also include the Trowell logo, these at a cost of £3.25 each. An order has been placed for 250, the majority for donation to the children at Trowell School – Cllr.Rigby’s generous donation will go towards this cost. Any leftover mugs to be sold at the Christmas event. Hall decorations: Mrs.Clower (Dancing Class) has asked if we can work together in decorating the hall as she will be holding a celebration dance on the Friday evening. She intends putting up flag banqueting roll on the sides of the Hall. We agreed to add flag bunting and balloons. Meet 1.30pm on Thursday, 7th June.
4. Queen’s Diamond Jubilee celebrations (cont.) Publicity – agreed to send a letter to parents of children at Trowell School for early reply by 27th April as applications will be dealt with on a first-come first-served basis due to limitations on numbers allowed in the hall. It will be decided once the numbers are known whether to “throw it open” to other children in the village. Successful applicants will be sent an official invitation which Mrs.Williams and Mrs.Potts kindly agreed to deliver by hand.
(b) Jubilee Walk and Memorabilia Display Mr.Corns and Mrs.Kilby are arranging a Jubilee Walk – date to be arranged. They also plan to hold a display of memorabilia in the hall on the day of the party and have appealed for anything Royal be it from the Queen’s reign or previous monarchs’. He also said it had been common practice in the past for babies born in Celebratory years to be given a silver spoon and suggested it might be nice to do this. Consideration will be given to this suggestion. Cllr.Mrs.Bryant has allocated 4 tables for Mr.Corns’ and Mrs.Kilby’s display. She will also look into the possibility of a visual display of Royal occasions through a laptop.
(c) Adult Celebrations As the WI are planning to hold a barn dance on the 9th July it was agreed that we would hold a free disco for Trowell residents and their guests, (byo food and drink) on 14th July. Numbers limited to 150. Mrs.Potts will contact the DJ.
(d) Publicity Publicity will be via Trowell Times, Council’s press release, and Cllr.Rigby’s Newsletter. Also Broxtowe BC’s WOW website will be given details of the activities planned for celebrating the occasion at Trowell.
5. PC Clerk’s financial statement Cllr.Mrs.Bryant reported that a large size cheque has arrived for presentation to Trowell School at their next large assembly – date to be confirmed. This year’s budget amount of £700 was noted – any additional expenses incurred in these celebrations will be accounted for from the Festival of Britain Fund and Cllr.Rigby’s donation.
6. Date of next meeting – Tuesday, 1st May – 7.00pm.
The meeting closed at approx. 9.00pm