MINUTES OF THE ANNUAL GENERAL MEETING OF THE TROWELL PARISH COUNCIL, HELD IN THE PARISH HALL ON TUESDAY 11TH MAY 2010, AT 7.15PM.
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Present: Cllrs. Mrs. Birkitt - Chairman, K. Birkitt, G. Lockwood, W.J. Bryant, Mrs. J. E. Bryant, S. Hallam, K.E. Rigby (Parish, Borough & County), Mrs. L. Harley, Mrs. P. Cardwell, Mrs. C. McGann & R. McGann.

Clerk: Mrs. A.K. Mitchell.
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1/10. TO ELECT A CHAIRMAN.
CLLR. MARGARET BIRKITT was proposed as Chairman. Moved by Cllr. Mrs. Cardwell, seconded by Cllr. Mrs. McGann.

Cllr. Mrs. Birkitt accepted the nomination.

Cllr. Bryant moved closure of nominations, seconded by Cllr. Lockwood. All in favour.

The motion was put to the vote: All in favour.

CLLR. MARGARET BIRKITT was therefore duly elected as Chairman.

2/10. TO RECEIVE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE.
Cllr. Mrs. Birkitt signed the declaration of Acceptance of Office.

3/10. TO RECEIVE APOLOGIES FOR ABSENCE.
None.

4/10. TO ELECT A VICE-CHAIRMAN.
CLLR. STEPHEN HALLAM was proposed as Vice-Chairman. Moved by Cllr. Bryant, seconded by Cllr. Mrs. McGann.

Cllr. Hallam accepted the nomination.

Cllr. Bryant moved closure of nominations, seconded by Cllr. Mrs. Harley. All in favour.

The motion was put to the vote: All in favour.

CLLR. STEPHEN HALLAM was therefore duly elected as Vice-Chairman.

5/10. TO NOMINATE SCHOOL GOVERNOR.
In accordance with the rules appertaining to School Governing Bodies, it was noted that MRS. MAVIS CORNHILL will continue as School Governor until the end of her term in office in January 2013. All in favour.

6/10. TO APPOINT STATUTORY OR STANDING COMMITTEES AND REPRESENTATIVES ON OTHER BODIES.

The following appointments were agreed upon:

Planning & Environment Committee - All Members.

Parish Hall & Grounds Committee - All Members.

Finance & General Purposes Committee - All Members.

Newsletter Editorial Team - All Members & Clerk.

Notts. ALC - Cllr. Mrs. Cardwell

Youth Facility Management Committee - Cllr. Mrs. Harley/Cllr. Rigby

Standing Committee - Chair, Vice-Chair &
Chairs of Committees.

Emergency Committee- Cllrs. G. Lockwood, S. Hallam, W.J. Bryant & K. E. Rigby.

Community Safety Forum - Cllr. Mrs. Harley/Cllr. Mrs. Cardwell

Castle Environmental - Cllrs. Rigby & Cllr. Bryant.
(If reformed)

South Broxtowe Local
Area Forum - Cllr. Mrs. Bryant.

Broxtowe Women's Project - Vacant.

Pit Lane Development Project Liaison - Cllr. Rigby.

Broxtowe Partnership Forum - Cllr. Mrs. Cardwell & Cllr. Mrs. Bryant.

Proposed by Cllr. Bryant. Seconded by Cllr. Hallam. All in favour.

7/10. TO CONSIDER PAYMENT OF ANY SUBSCRIPTIONS TO BE PAID ANNUALLY.

Cllr. Lockwood moved payment of the following subscriptions as they fall due. Seconded by Cllr. Rigby. All in favour.

Nottinghamshire Association of Local Councils.
Rural Community Action Nottinghamshire.
Parish Magazine. (Donation not subscription £20)
Parish magazine Subscription.
Society of Local Council Clerks.
Nottinghamshire Wildlife Trust.

8/10. TO APPROVE DATES OF MEETINGS.
The proposed dates were moved by Cllr. Hallam and seconded by Cllr. Mrs. Harley. All in favour.

9/10 DECLARATION OF MEMBERS INTERESTS.
All Members declared non-prejudicial interests in item 14/10 on the agenda.

10/10. TO APPROVE MINUTES OF THE PREVIOUS MEETING & OPEN FORUM -13TH APRIL 2010.
Cllr. Rigby moved acceptance of the minutes of the Open Forum meeting held on 13th April 2010, as a true record. Seconded by Cllr. Hallam. All in favour.

Cllr. Rigby moved acceptance of the minutes of the Council meeting held on 13th April 2010, as a true record. Seconded by Cllr. Hallam. All in favour.

11/10. LOCAL POLICE REPORT - P.C. FARRELL.
The content of the report which had been circulated to Members prior to the meeting was duly noted.

12/10. MATTERS ARISING FROM THE MINUTES:

12.1/10 Proposed M1 Widening Scheme.
It was noted that an email had been received from a parishioner on this issue, a copy of which had been circulated to all members prior to the meeting.

Cllr. Mrs. Harley commented that all 4 lanes are now open with the 50mph speed limit still in place & she feels that the noise levels at present are acceptable.

Cllr. Rigby advised that it is up to the parish council how it responds to the email received but he can advise that noise monitoring surveys will be undertaken when the M1 is fully operational again in October. Cllr. Rigby will report the findings of these surveys back to Council when they are available.

Cllr. Bryant commented that the road is still noisy when the wind blows across Trowell Park from the direction of the motorway.

12.2/10 Damage to Verges.
The Clerk reported that a parking restriction request has been logged with NCC as agreed at April Council.

13/10. MATTERS ARISING FROM THE "OPEN FORUM".

13.1/10. Stapleford Road Railway Bridge.
The Clerk has again chased Network Rail for a response.

13.2/10. Graffiti problems around the Parish.
It was noted that the problem reported at the April meeting had been logged with BBC in the usual way. Cllr. Lockwood reported that it had not been attended to as yet.

13.3/10. Litter & Fly Tipping in the Parish.
The Clerk advised that she had nothing further to report on this issue. Cllr. Lockwood advised that the previously reported problems have not yet been dealt with. The Clerk will contact BBC accordingly.

13.4/10 Ilkeston Road Drains.
Cllr. Rigby advised that since the APM he has contacted John Delaney at BBC asking him to chase STW for a copy of the report. Nothing has been forthcoming so far, so Cllr. Rigby will contact STW directly.

13.5/10 Dog Fouling Issues.
The Clerk advised that no further reports had been received.

13.6/10 Youth Issues.
Members were asked to note the contents of an email from PC Farrell on this matter.

13.7/10 Ilkeston Road Street Lighting Columns.
There was nothing further to report on this issue.

14/10 PARISH PLAN UPDATE.
Cllr. Bryant reported that the next meeting will take place on 16th June 2010 & will be attended by representatives of RCAN & The Greening Campaign.

15/10. TO DEAL WITH CORRESPONDENCE.


Date. Sender. Nature of Correspondence. Notes/Action required.
11/03/2010 BBC List of mayor's engagements for the period 15/3/10-21/3/10. Includes a birthday visit to Trowell.

11/03/2010 Broxtowe Youth Homelessness Training Email.

12/03/2010 BBC CAT Meeting minutes. Circulated to all Members.

16/03/2010 Civic Pride UK Sales Email.

13/04/2010 Dr. N. Palmer Email update.

14/04/2010 Rapid Racking.com Sales catalogue.

14/04/2010 BBC Arts Event leaflet.

15/04/2010 Dr. N. Palmer Email update.

15/04/2010 NCC Planning & Landscape Briefing - April 2010.

15/04/2010 BBC List of mayor's engagements for the period 19/4 to 25/4/10. None in Trowell.

16/04/2010 Dr. N. Palmer Email update.

16/04/2010 Nottinghamshire Hospice Promotional material. Placed in parish hall.

17/04/2010 Rainbows Newsletter.

18/04/2010 Dr. N. Palmer Email update.

19/04/2010 SMP Sales leaflets.

19/04/2010 Kompan Sales catalogue.

19/04/2010 BBC Weekly list of determined planning applications. None in Trowell.

19/04/2010 BBC Weekly list of planning applications. Includes 10/00241/FUL

22/04/2010 BBC List of Mayor's engagements for the period 26/4/10-2/5/10. None in Trowell.

22/04/2010 BBC Cabinet Agenda for the meeting on 27/4/10.

22/04/2010 NALC Events Programme. Email forwarded to all Members.

22/04/2010 Viking Direct Sales Catalogue.

23/04/2010 Nisbets Sales Catalogue.

23/04/2010 Seton Sales leaflet.

26/04/2010 JTF Sales leaflets.

26/04/2010 Mogo Direct Sales catalogue.

26/04/2010 Electrical Safety Systems Sales letter. Retained on PH repairs file.

26/04/2010 Nottingham Playhouse Promotional leaflets. Placed in PH foyer.

27/04/2010 Dr. N. Palmer Email update.

28/04/2010 Government Opportunities Details of a conference.

28/04/2010 Viking Direct Sales catalogue.

29/04/2010 BBC List of Mayor's engagements for the period 3/5/10-9/5/10. None in Trowell.

29/04/2010 Broxtowe Youth Homeless Course Details. Email forwarded to all Councillors.

30/04/2010 Seton Sales catalogue.

30/04/2010 Parcel Force Sales leaflets.

16/10 TO RECEIVE COMMITTEE REPORTS ETC AS APPROPRIATE.
Trowell Festival Village Committee.
The minutes of the Trowell Festival Village Committee were duly noted.

Cllr. Mrs. Bryant advised Members of various insurance related issues that need to be addressed in respect of the forthcoming summer event. The Clerk requested that the committee send her a list of their queries & she will take these up directly with the insurance company on their behalf.

Cllr. Mrs. Cardwell queried whether the parish council could be deemed the sole organizer of the event as required. The Clerk advised that the TFVC is a full sub committee of the parish council & so that should be sufficient to comply with the insurers requirements.

Cllr. Mrs. Bryant advised that Rev'd Andy Lord is taking back various Jubilee celebration ideas back to the Church for consideration & he will then report back to the committee.

Cllr. Mrs. Bryant requested some copies of a map of the play park to assist her with forward planning for the summer event. The Clerk will arrange for these to be sent to her.

County & Borough Councillor's Report.
It was noted that the contents of Cllr. Rigby's report had been dealt with elsewhere on the agenda.

School Governor's Report.
Cllr. Lockwood reported that the school will be taking part in the SAT's boycott this year. This does not mean that the children will not be tested however. All pupils will sit tests & these will be marked by the school, the results will not be published but parents will be notified. It was noted that it is the schools that have received "Outstanding" Ofsted reports that have supported this boycott.

Cllr. Lockwood advised that he has received a letter from NCC detailing his responsibilities & duties regarding this boycott & other matters. Cllr. Lockwood is concerned that NCC does not seem to realize that he is not a paid employee & so he will not be complying with their instructions. He added that he was appointed Chairman of the Governing Body by the other Governors & as such he is answerable to them & not NCC.

The school has so far only received positive responses to the boycott & no parents have objected at all. He added that naturally the children are delighted.

He went onto say that he has received instructions that the Governors should consider docking the Head teacher's salary for taking part in this dispute but added that as the boycott is part of a legal trade dispute they will not be doing this.

Website.
Cllr. Lockwood reported that there had been 599 page views in April.

17/10 PIT LANE IMPROVEMENTS UPDATE.
It was noted that the Clerk has advised the officers of Trowell FC that the Council cannot progress this matter further without the club's input.

18/07. PARISH HALL PLAY PARK UPDATE.
The Clerk was pleased to report that the second bench will be installed shortly.

Members were asked to consider a quotation from BBC to reinstate the ground where the port cabin used to be now that the ground has settled.

Cllr Hallam proposed that the quote of £40 from BBC for the necessary ground reinstatement works be accepted. Seconded by Cllr. Mrs. Cardwell. All in favour.

Members were asked to consider a request from parishioners, submitted via Cllr. Lockwood to extend the play park opening times until 9pm during the summer months.

Members were noted that the Clerk had consulted the Police for their views on this issue & they had advised against it.

Cllr. Lockwood advised that he had explained the problems currently being experienced but the parishioners concerned were still keen to see the park remain open until 9pm. He requested that if this Council disagrees with this suggestion that a notice advising of this fact be placed on the main play park gates for users to see.

Cllr. Mrs., Cardwell asked if the sign has been amended yet regarding the Friday night usage issue. The Clerk advised that it had been updated some time ago.

Cllr. Mrs. Bryant proposed that the current opening & closing times for the play park remain unchanged. Seconded by Cllr. Mrs. Harley. All in favour.

19/10. STANTON REGENERATION ACTION PLAN.
It was noted that there was no new update available on this issue as yet.

20/10. SIGNAGE ISSUES.
There was nothing further to report on this issue.

21/10. REGIONAL CORE STRATEGY.
It was noted that a copy of a letter received from BBC on this issue had been circulated to Members prior to this meeting.

Cllr. Rigby commented in respect of the recent activity taking place on the Fields Farm site. He advised that the land is still officially part of a working farm but he will make enquiries regarding the ploughing because of rules relating to nesting birds.

Cllr. Rigby queried the content of the second to last paragraph of the letter from BBC as he wasn't aware of this & the new leader of the Borough Council will be investigating this point further. Cllr. Rigby also advised that the new leader of the Council has previously gone on record to say that he is opposed to building on any greenbelt land in the borough.

Cllr. Lockwood thinks the parish council should respond to the letter from BBC.

In respect of paragraph 3, Cllr. Lockwood said he was amused by the last sentence as that is the Council's whole point. He added that the Leader of the Council issue does not make it right. He thinks that there are anomalies in BBC's response & it does not answer the questions raised by the parish council. He added that the officers appear to be pushing more blame towards the elected Members.

Cllr. Lockwood went on to say that the parish council should respond that BBC's response is all well & good & that the parish council trusts that they will abide by the letter's final paragraph. He however, feels that officers should do more than "endeavor" they should "recommend" by telling Members of the deeply held beliefs at this Council.

Members were also sure that Mrs. Hyde had given this assurance before at a previous meeting. The Clerk will double check accordingly.

Cllr. Mrs. McGann pointed out that Stapleford is not a road, Stapleford is a town.

Cllr. Rigby advised Members of a point of information - he reported that he was not made aware of the changes to the core strategy until 12.30pm on 26th January 2010, less than 6 hours before the Cabinet meeting. To the best of his knowledge only two Councillors attend pre-agenda meetings, usually the leader of the council & the leader of the opposition.

Cllr. Hallam queried as to whether the issues the parish council raised have been dealt with as an official complaint as requested. He asked if anything further had been received as should happen in conjunction with an official complaint procedure. The Clerk advised that apart from the initial acknowledgement letters & this latest response, she had received nothing further. She will check dates etc to see if the procedures that were initially outlined have been complied with.

It was agreed that the Clerk should draft a response for approval by Members.

Cllr. McGann was concerned that at the recent public meeting Mr. Dance referred to the residents of Trowell as "precious". He was concerned that this was addressed to a hall full of people & feels that the Council should make a separate complaint on this issue.

Cllr. Hallam asked that the council's response be copied to the new leader of the Council & Ruth Hyde. He added that the parish council made two formal complaints & he feels that the relevant procedures have not been followed at all.

It was noted that the new leader of the borough council is Cllr. David Watts.

22/10. THE STANDARDS BOARD FOR ENGLAND UPDATE.
The Clerk distributed a draft complaints procedure to Members for consideration. It was agreed that Members should review this matter & discuss it further at June Council.

23/10. GREEN PARISH COUNCIL SCHEME.
The Clerk is currently collating energy consumption readings on this issue.

24/10 TROWELL PARISH COUNCIL WEBSITE.
It was noted that staff/Member training on the new site has now taken place.

Members were asked to consider a request that had been submitted via Cllr. Harley that local groups be permitted to have their events logged on the calendar facility that will be available on the new website.

It was agreed that this would not be a problem - organizations would just have to let the Clerk have details of their events as & when they arranged them.

25/10 VILLAGE POST BOXES.
It was noted that the Clerk has chased Royal mail for a response on this issue.

26/10. REVIEW OF ANNUAL PARISH MEETING 2010.
Cllr. Mrs. Cardwell proposed that the draft Annual Parish Meeting minutes be accepted by the Council as a true record, seconded by Cllr. Birkitt. All in favour.

27/10. DERBYSHIRE & DERBY MINERALS & CORE STRATEGY - KEY ISSUES & OPTIONS REPORT.
It was noted that documentation on this issue had been circulated to Members prior to the meeting.

Cllr. Rigby advised that he doesn't think that there are any issues in the document that affect Trowell. He added that some operations are carried out at Attenborough which do cause some problems.

28/10. CHANGE TO NO. 21 PEAK BUSES.
It was noted that correspondence from a parishioner on this issue had been circulated to Members prior to this meeting.

Cllr, Rigby advised that ever since deregulation in1986 coach companies have been free to do what they please as regards services. He added that he has fought & lost many times with Trent Barton over the years.

Cllr. Bryant commented that the previous transport minister had acknowledged that bus companies are designed to make a profit not provide a service.

It was agreed that the Council would not get involved in this issue.

29/10. BOUNDARY BROOK BRIDGE.
It was noted that documentation on this issue had been circulated to members prior to the meeting.

Cllr. Bryant commented that vandals accessing the village from this location had caused problems in the parish on numerous occasions. He added that it could be forestalled by installing 24hr CCTV coverage at the site.

Cllr. Mrs. Bryant raised the issue of what happens if the brook is in very heavy flow. Cllr. Rigby advised that this problem has already been raised with NCC & they will just design around it.

Cllr. Lockwood proposed that a letter be sent to NCC asking that the Council be involved in the design process of the proposed bridge. Seconded by Cllr. Hallam. All in favour.

Cllr. Rigby left the meeting at this point.

30/10. NEW PARISH HALL & GROUNDS SECURITY ARRANGEMENTS.
Members were asked to note that the new arrangements are now in place with BBC.

31/10 FINANCIAL POSITION TO DATE.
Cllr. Lockwood moved to accept the statement. Seconded by Cllr. Hallam. All in favour.

It was noted that the brought forward figure would be updated shortly now the year end bank statements have been received.

32/10. TO APPROVE ACCOUNTS FOR PAYMENT.
Cllr. Lockwood moved the following accounts for payment. Seconded by Cllr. Hallam. All in favour.

SUPPLIER. AMOUNT £. DESCRIPTION OF SERVICE. CHEQUE NO. DATE PAID/TO BE PAID.
Mr. S. Arundel 60.00 Internal Audit Fee. 101355 31/03/2010

Mrs. A. K. Mitchell 13.00 Stationery. 101356 31/03/2010

Mrs. A. K. Mitchell 31.44 P H Sundries & Stationery. 101357 31/03/2010

Mrs. A. K. Mitchell 0.76 Postage. 101358 13/04/2010

Arlington Print & Design 325.00 Spring 2010 Newsletter. 101359 13/04/2010

Mr. T. Dutton 15.00 PH Window cleaning 101360 13/04/2010

Mr. T. Dutton 13.00 Mobile phone. 101361 13/04/2010

Notts. ALC 334.86 Annual Subscription 101362 13/04/2010

RCAN 100.00 Annual Subscription 101363 13/04/2010

Mr. T. Dutton 566.82 April 2010 Salary. 101364 18/04/2010

Mrs. A. K. Mitchell 1,040.84 April 2010 Salary. 101365 18/04/2010

NCC 485.08 LGPS Contributions - April 2010. 101366 18/04/2010

Post Office 38.40 Stamps. VISA 19/04/2010

British Gas Business 208.95 Parish Hall electricity supply. Direct Debit 08/04/2010

Corona Energy 318.24 Parish Hall gas supply. Direct Debit 13/04/2010

Mrs. A. K. Mitchell 3.60 Stamps. 101367 21/04/2010

BBC 70.16 Parish Hall Trade Refuse. Direct Debit 15/04/2010

BBC 70.14 Parish Hall Trade Refuse. Direct Debit 15/05/2010

BBC 70.14 Parish Hall Trade Refuse. Direct Debit 15/06/2010

BBC 70.14 Parish Hall Trade Refuse. Direct Debit 15/07/2010

BBC 70.14 Parish Hall Trade Refuse. Direct Debit 15/08/2010

BBC 70.14 Parish Hall Trade Refuse. Direct Debit 15/09/2010

BBC 70.14 Parish Hall Trade Refuse. Direct Debit 15/10/2010

BBC 70.14 Parish Hall Trade Refuse. Direct Debit 15/11/2010

BBC 70.14 Parish Hall Trade Refuse. Direct Debit 15/12/2010

BBC 70.14 Parish Hall Trade Refuse. Direct Debit 15/01/2011

Aqua-Jet 1,498.13 Drain Repairs 101368 22/04/2010

BBC 99.50 Parish Hall NNDR. Direct Debit 15/04/2010

BBC 102.00 Parish Hall NNDR. Direct Debit 15/05/2010

BBC 102.00 Parish Hall NNDR. Direct Debit 15/06/2010

BBC 102.00 Parish Hall NNDR. Direct Debit 15/07/2010

BBC 102.00 Parish Hall NNDR. Direct Debit 15/08/2010

BBC 102.00 Parish Hall NNDR. Direct Debit 15/09/2010

BBC 102.00 Parish Hall NNDR. Direct Debit 15/10/2010

BBC 102.00 Parish Hall NNDR. Direct Debit 15/11/2010

BBC 102.00 Parish Hall NNDR. Direct Debit 15/12/2010

BBC 102.00 Parish Hall NNDR. Direct Debit 15/01/2011

Helen Foster Design 1,494.00 Website redesign. 101369 30/04/2010

Co-Operative Bank Plc 2.00 Service Charge. Transfer 01/04/2010

Opal 41.15 Clerk's Telephone & Broadband Direct Debit 30/04/2010

8,309.19

33/10. CLERK'S REPORT.
The Clerk advised that when meetings follow on one week directly after another she would not be able to update the notice boards with new agenda's until the Wednesday as there is simply not the room to display four agendas at a time. It was agreed to display a copy of the meetings calendar in the main notice board at the parish hall & the village notice board at Church Corner.

It was noted that Cllr. Mrs. Harley cannot attend the next TFVC meeting on 9th June so an appeal was made for another Councillor to attend if possible.

The Clerk was also advised to report to Mrs. Cobon that the start time will need to be revised to 7.45pm as it is a Wednesday.

Cllr. Mrs. Harley asked for a progress report on the Caretaker's CRB check. The Clerk advised that she hoped to be able to resubmit the paperwork this week.

34/10. TO DECIDE ITEMS FOR PRESS RELEASE.
The following items were suggested for the next press release:
- Play Park Update - opening times etc.
- Revival Concert
- Summer Event.

Cllr. Hallam enquired if meeting dates are publicized. The Clerk advised that they are.

35/10. Date of next meeting.
Tuesday 8th June 2010.

The meeting closed at approximately 8.58pm.

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