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MINUTES
Minutes of the Trowell Festival
Village Committee meeting held in the Parish Hall on Wednesday,
10th February, 2010, at 7.30pm.
Present: Mrs.M.Cornhill, Chairman.
Cllrs.Mrs.L.Harley and Mrs.M.Birkitt.
Mrs.I.Cook, Mrs.M.Fry, Mrs.P.Hughes, Mrs.N.Potts, and Mrs.P.Wilson.
Mrs.B.R.Cobon, Minutes Secretary.
1. Apologies for absence
Apologies received from Cllr.K.Rigby and Cllr.Mrs.J.Bryant.
Mrs.Cornhill reported having received a letter of resignation from
Mrs.S.Camm, who nevertheless kindly offered her help at events when
available. Cllr.Mrs.Birkitt agreed to send a letter of appreciation
of Mrs.Camm's hard work while on the Committee from the Parish Council.
A letter of thanks will also be sent from the Committee and Mrs.Cornhill
will send a letter personally.
2. Declaration of Members' interests
- none.
3. Approval of minutes of previous
meeting - 11th November, 2009.
Cllr.Mrs.Harley moved the minutes of the previous meeting, seconded
by Mrs.Hughes.
4. Christmas 2009 Winter Wonderland
event - review
(a) Guest Opener & Charity Donation (inc. PC Clerk's financial
statement)
Mrs.Hughes felt the guest opener was very good although it was difficult
to hear what was said. Agreed to consider using a bell to draw people's
attention to the opening of the event.
A letter of thanks has been received from the Mayor of Broxtowe
for the donation of £112.82 in support of his charities.
(b) Entertainments:
(i) Santa - went extremely well with most of the gifts being sold
out. It was agreed to consider increasing the charge next Christmas
as it is difficult to buy suitable presents for £1.
(ii) Jolly Jingles - it was felt Jolly Jingles was excellent and
good value for money. There was no problem to cars, etc. with the
snow outside.
(c) Stalls - Mrs.Wilson pointed out that the WI craft table was
situated in a place which made it difficult to see. Agreed to ask
in the invitation letter this year if people had any special requests
for such things as strong light, sockets, etc. Comments had been
made that there did not seem to be as many home made gifts this
time. It was felt people could advertise that they would be at the
event to draw attention to their stalls.
Mrs.Cornhill reported that a last minute request for a professional
photographer to attend had been made but it was felt this would
not be suitable as it would be costly and many people take their
own photos anyway. Members of the committee agreed not to take this
up on future occasions.
A request had also been made for a musical steam organ to be brought
to the event but again it was felt it was too short notice. Agreed
to consider
this for a summer event at Item 6.
(d) Door entrance management -
Thanks again went to Cllrs.Rob & Cynthia McGann for their kindness
in taking up this duty and Cllr.Mrs.Pam Cardwell and Cllr.Steve
Hallam for acting as relief attendants.
(e) Refreshments & Kitchen
Staff - The mini Christmas pudding muffins sold out but the mulled
fruit drink didn't attract many buyers.
(f) Public Liability Insurance
- Mrs.Mitchell has forwarded a letter from the Parish Council's
insurers confirming cover for the event subject to a Risk Assessment
taking place which is carried out as a matter of course.
(g) Publicity - Agreed to bear
in mind for the future passing on details of the event to Broxtowe
Matters magazine and Grapevine magazine at the appropriate time.
(h) Risk Assessment - a risk assessment was carried out by Mrs.Cornhill.
Although Ambulance Aid are in the process of winding down, their
organiser arranged for 2 former members to attend the event and
they have
offered their services on other occasions. A cheque for £30
made out to Ambulance Aid was paid on the night. As there was some
doubt as to whether they would carry Public Liability Insurance
it was agreed to obtain alternative quotes. Mrs.Cornhill will look
into a similar company, Eddymed, of Ilkeston.
(i) Emergency Plan - There were
no problems reported.
5. Renewal of Food Hygiene certificates.
Cllr.Mrs.Harley will ask the PC Clerk if she would obtain details
of any relevant courses from RCAN and Volunteer Centre Beeston so
that relevant members of the committee can renew their certificates.
6. To consider organising a Summer
2010 event
Cllr.Mrs.Harley reported that the Parish Council was holding a Revival
dance on 12th June and suggested that any event organised by the
Committee could be held on
the same day. This was agreed in principle by the Committee depending
on
Mr.Lamb's commitments. She also suggested that any monies not used
up could be ploughed back into the Parish Council's general spending
fund. However this was not accepted by the majority of the Committee
as it was felt any underspend should continue to be paid into the
Festival of Britain Fund in readiness for the 2011 celebrations.
Referring back to Item 4(c), suggestions
for the summer event were:
Contact Mr.Lamb re. his steam attractions.
Hire a demonstration fire engine.
Police car - invite PC Farrell to attend.
Roundabout.
Model railway enthusiast (for indoors in the hall).
Ice Cream Van.
Lisa's refreshments van.
Time 11.00 - 2.30. Date: provisionally
12th June.
7. 60th Anniversary of Festival
of Britain Village Award.
It was agreed to hold a weekend of events over 17th-19th June in
2011. Suggestions to-date include some input from Mrs.Chalkley,
Headteacher of Trowell C.of.E.School, a Flower Festival arranged
by the Church, and Mrs.Potts proposed a round-the-village treasure
hunt. Mrs.Chalkley will be contacted at a later date.
Cllr.Mrs.Birkitt commented that money was available from the Calor
Gas award to be spent within the village and asked anyone with ideas
to contact Mrs.Mitchell. She commented that people involved with
that project had not come together after the event but apparently
not many people knew of the follow-up meeting.
8. PC Clerk's financial report
This showed a budget amount of £700 with no expenditure to-date.
At this point in the meeting,
Cllr.Mrs.Harley informed the Committee that she now has a job that
means she will not be able to make meetings on Wednesdays.
She provided a list of available Tuesdays and said she would be
working until 2.00pm on Saturdays. Agreed to meet on Tuesdays when
possible.
Cllrs.Mrs.Birkitt and Mrs.Harley
also advised that Standing Orders were being suspended at the March
council meeting to allow the public to speak during discussion of
the possible planning application for development around the village
when a planning officer would be in attendance. The meeting starts
at 7.15pm and
the more public representation the better.
9. Date of next meeting - Tuesday,
30th March - 7.00pm
The meeting closed at 8.50pm.
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