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MINUTES
Minutes
of the Trowell Festival Village Committee meeting held in the Parish
Hall on Wednesday, 14th May, 2008, at 7.30pm
Present: Cllr.Mrs.J.Bryant, Chairman.
Cllr.Mrs.L.Harley
Mrs.S.Camm, Mrs.M.Cornhill, Mrs.P.Hughes, and Mrs.P.Wilson.
Mrs.B.R.Cobon, Minutes Secretary.
1. Apologies for absence
Apologies accepted from Cllr.Rigby, Mrs.Cook and Mrs.Fry.
2. To elect a Chairman
As it had been established that the Chair could be any member of
the Committee
and Cllr.Mrs.Bryant now has other commitments, Mrs.Hughes nominated
Mrs.Cornhill as Chairman. Seconded by Mrs.Harley. All in favour.
Mrs.Cornhill took the chair.
3. To elect a Vice-chairman
Mrs.Cornhill nominated Cllr.Mrs.Harley as Vice-Chairman. Seconded
by Mrs.Hughes. All in favour.
4. Declaration of members' interests
- none.
5. Approval of minutes of previous
meeting - 13th February, 2008.
Cllr.Mrs.Harley moved acceptance. Seconded by Cllr.Mrs.Bryant.
6. To consider any suggestions
for Summer 2008 event
It was understood the Friends of Trowell School would be holding
an event on 4th July but there had been no invitation to join them.
Regarding the usual Open Air Songs of Praise event, Mrs.Hughes felt
it may not be
feasible to hold it on the Parish Hall playpark any longer due to
the alterations and
maybe the Church Hall grounds would be more suitable. It was agreed
if the Rector
decides to hold this event again at the Parish Hall the Parish Council
would need to approve if (a) it would be feasible, and (b) if there
would be a hire charge.
Cllr.Mrs.Harley suggested holding
a May Day event next year, either at the Parish
Hall or Church Hall grounds. She will make a provisional booking
at the Parish Hall if the date is available. Cllr.Mrs.Bryant will
include an article in the next edition of the Parish Times inviting
groups to give thought to organising an activity on the day and
to send a representative to sit on the Committee to help organise
it.
It was agreed not to hold sales stalls on this occasion. Mrs.Cobon
will make enquiries about a Mobile Petting Zoo.
7. To discuss Christmas 2008 themes, etc
The following arrangements were made:
Date booked - Friday, 28th November - 6.00-8.00pm.
Setting up arrangements - from 4.00pm.
Mince pies and biscuits to be bought in - Cllr.Mrs.Harley kindly
offered to pay for
them.
Invites will be sent to groups and individuals in early September.
Theme - Snow White and the Seven Dwarfs.
Mrs.Cobon will obtain a quote from Pinxton Puppets and make a provisional
booking.
8. To discuss transfer of unused
budget allocation to
the Festival of Britain Fund
Cllr.Mrs.Bryant reported that she had taken a query from Mrs.Cobon
to Council
as to whether any monies not spent by the Committee could be placed
or left in
the Committee's account to accrue for maybe a bigger event in the
future. The Clerk had advised that there is a Festival of Britain
Fund still open to which any under-spend could be transferred. However,
it is too late to transfer any amount under-spent from last year
but it could be applied to this year's under-spend. She also advised
that anything spent from this Fund would have to be Festival of
Britain
related. As the Committee could not envisage this being used on
such an event
for a long time to come Cllr.Mrs.Harley proposed that Council be
asked to
consider renaming the fund to the Festival of Britain Village Fund
to
enable the funds to be at the disposal of the Trowell Festival Village
Committee in the event of a large event being organised in the future.
Seconded by Cllr.Mrs.Bryant. All in favour.
9. First Aid Course
Cllr.Mrs.Bryant reported that she had not got much farther with
this. She had found
out recently that Volunteer Broxtowe do courses. Mrs.Hughes said
they charge £10 per person for a 25 person group which was
a lot to ask volunteers to pay.
Mrs.Cornhill said that whilst she empathised with the problems outlined
by members this Committee could not get involved in funding of other
groups and as certain members of the Committee need to work in the
kitchen they need to have a Food Hygiene certificate. She therefore
requested that Council be asked to clarify if the Committee's budget
covers training costs. All in favour. Cllr.Mrs.Bryant
will obtain information on the Co-op's Community Fund.
10. Date of next meeting - 16th
July - to be confirmed.
The meeting closed at 8.30pm approx.
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