2. (a) A deposit of 25% of the full hiring fee shall be paid on application and the balance shall be paid 14 days before the date of the hiring. Hirings cancelled more than seven days before the booked date will forfeit the 25% deposit; if the hiring is not cancelled seven days before the booked date, the full fee will be payable.
(b) Hire charges are subject to periodic review. Accounts for block bookings will be submitted monthly or as determined by the Parish Council.
3. The hiring shall be strictly limited to the use for which the premises are booked and to the room(s) booked and within the hours stated, and the hirers shall be responsible and shall so use the premises so as to not cause annoyance or inconvenience to the occupiers of adjoining properties and others.
4. No nails, screws, drawing pins, adhesive tape, etc. shall be used for any purpose whatsoever, without the consent of the Council, neither shall any notices be affixed to the interior of the premises or their curtilege. Rubbish, empty bottles etc. must not be left on or outside the premises, except in the dustbins provided. Excess rubbish should be disposed of by the Hirer.
5. (a) All stage scenery, draperies, properties and decorations, must be rendered
and maintained non-inflammable.
(b) Cotton wool or other highly inflammable materials shall not be used for
the costumes of performers, unless rendered non-inflammable.
(c) Naked lights not permitted.
(d) Fire exits must be kept clear at all times.
(e) Hirers are asked not to turn off radiators in the hall or interfere with
the heating thermostat.
(f) Smoking is NOT permitted inside the building.
6. The hirer shall be responsible for any damage to the premises or contents thereof occasioned during the hiring period and resulting there from, and for any damage resulting from any temporary installation of electrical equipment brought into the hall. Hirers should ensure that all such electrical equipment has been tested appropriately for safety under the current Portable Appliance Testing regulations. The cost of making good all breakage and damage shall be borne by the hirer.
7. For all public entertainments, excluding those for private functions (weddings, parties etc) where recorded music is played, hirers should apply to Phonographic Performance Limited, 1 Upper James Street, London, W1F 9DE (Tel: 020 7534 1000) for a PPL licence.
8. The Parish Council shall in no way be liable for any injury to persons or damage to or loss of property belonging to the hirers or persons using the premises (whether or not this is caused by the negligence of the Parish Council or its servants or whether occasioned inside or outside the hall).
9. The use of any preparation or dressing to the floor is strictly forbidden.
10 Hirers should note that centre stage access is not provided & if this is required it must be provided by the hirers themselves & will be the hirers responsibility at all times.
11. The Parish Council reserve the right to refuse any application for hiring and to cancel existing bookings should they deem this necessary, and shall NOT be called upon to state a reason for such a refusal or cancellation. The Parish Council reserves the right of free admission of not more than two accredited representatives on any and every engagement of the Parish Hall.
12. All lettings to finish by 10.30pm, except by special arrangement.
13. The hirer, or some responsible person nominated by him for the purpose must accept responsibility for the hall during the hire period and must ensure the hall is secure & the car park barrier closed & locked before handing over the keys to the Caretaker, Mr. T. Dutton (Tel: 0115 8499820).
The person in charge shall throughout the whole time the premises are open to the public be assisted by a sufficient staff of competent attendants who shall be specially instructed by the Hirer, or a person nominated by him, as to their duties in the event of fire or other emergency. They should also point out to their guests where the fire exits are.
14. At social occasions where admittance is not by invitation:
(a) Responsible person(s) to man the door until finishing time.
(b) No admittance to be allowed after 10pm.
(c) No passouts.
15. The Parish Council's permission must be obtained before application is made to Broxtowe Borough Council for a Temporary Event Notice to be granted for any function at which it is proposed to sell intoxicating liquor. When a TEN is in operation, then children of under 14 years may not be admitted to the licenced area of the premises.
16. Gambling is not permitted on the premises.
The Parish Council reserves the right to vary the above conditions of hiring
at their discretion.
APPLICATION FOR HIRING ACCOMODATION AT TROWELL PARISH HALL.
Name of organisation or hirer:…………………………………………………………………..
Address:………………………………………………………………
………………………………………………………………
Tel:………………
Purpose of hiring:…………………………………………………………………
Room(s) required:………………………………………………………………
Date of hiring:…………………………………………
From………………..
To…………
Is "Bar" permission required: Yes/No* (delete as appropriate). (It is a legal requirement that the Temporary Event Notice for an occasional bar shall be displayed at the servery). Hirers are advised to apply to Broxtowe Borough Council as early as possible for the required Temporary Event Notice as numbers are strictly limited p.a.
I have read the hiring conditions attached hereto and agree to abide by these. I enclose herewith a 25% deposit. Cheques should be made payable to Trowell Parish Council.
Signed:………………………………for and on behalf of……………………………………...
Date:………………………………………………
FOR COUNCIL USE ONLY.
Entered in lettings book Y/N Fee………………….£
Approved by Committee Y/N Date…………… Deposit…………….£
Deposit Rec'd. Y/N. Receipt No………………… __________________
Date Balance Due:……………………………… Balance Due £
Balance Rec'd Y/N. Receipt No:……………… __________________